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City Council - Agenda     
Monday, June 01, 2009

Call To Order:
 
Mayor Jim Pearman called the meeting to order at 7:04 pm in the Council Chambers of City Hall, 9611 SE 36th Street, Mercer Island, Washington.
 
 
Roll Call:
 
Councilmembers Bruce Bassett, Mike Cero, Dan Grausz, Steve Litzow, Deputy Mayor El Jahncke and Mayor Jim Pearman (arrived 7:06 pm) were present. Councilmember Mike Grady was absent.
 
 
Appearances:
 
Louise Berman, 4329 93rd Avenue SE, read a letter on behalf of the Youth and Family Services Advisory Board urging the Council to continue full-time support of the school counselors in the Mercer Island School District schools.
 
Maretta Holden, 8221 SE 24th Street, urged the Council to clearly defining the rules of the road for co-existence of pedestrians, bicycles and automobiles before finalizing the update of the Pedestrian and Bicycle Facility Plan.
 
Brian Emanuels, 1900 Faben Drive, former president of the Mercer Island Little League, supports the solutions provided in AB 4431 for turfing the ballfields at the South Mercer Playfields to prevent rainouts.
 
Don Costa, 3718 81st Avenue SE, current president of the Mercer Island Little League, announced that if the turfing project goes through one of their board member’s has offered to contribute gravel and cement and the board approved the use of $40,000 for batting cages (in return for use of the cages and lower costs for using the fields).
 
Ira Appelman, 6213 83rd Avenue SE, supports improving the ballfields, but he expressed concern about the legality of the monies being directed from the General Fund to pay for the turfing project.  He believes funds for the $1 million to the PEAK project or for the water feature in the Town Center, should have gone to this project.
 
 
MINUTES:
 
(1)        It was moved by Councilmember Bassett; seconded by Councilmember Cero to:
Approve the Regular Meeting Minutes of May 18, 2009 as written.
Motion passed 6-0.
 
 
Consent Calendar:
 
(2)        Payables:   $466,291.74                                      Payroll:    $661,550.74
           
It was moved by Councilmember Litzow; seconded by Councilmember Bassett to:
Approve the Consent Calendar and the recommendations contained therein.
Motion passed 6-0.
 
 
Regular Business:
 
(3)        AB 4434            Public Hearing: Interim Financing for Emergency Well Construction (1st Reading)
 
Finance Director Chip Corder, Bond Counsel Deanna Gregory with K&L Gates and Financial Advisor Annette Sommer from Seattle Northwest Securities proposed a bond ordinance for obtain interim financing for the construction of the emergency well at Rotary Park until the surplus property at 2976 74th Avenue SE is sold.  
 
Seattle-Northwest Securities, the City’s financial advisor, circulated a bank loan term sheet to a number of banks in the region requesting bids. The term sheet reflects that the City’s “full faith, credit, and resources” will be pledged to the bank, as the sole bondholder, as security for the repayment of the bond.  As a result, the bank loan will be treated as a limited tax general obligation (LTGO) bond rather than a revenue bond.
 
The Mayor opened the Public Hearing at 7:25 pm. There were no comments and the Mayor closed the Public Hearing.
 
It was moved by Deputy Mayor Jahncke; seconded by Councilmember Litzow to:  
Set Ordinance No. 09-07 to the June 15, 2009 Council Meeting for a second reading and adoption.
Motion passed 6-0.
 
 
(4)        AB 4432            Public Hearing: 2010-2015 Transportation Improvement Program (TIP)
                                       
Transportation Manager Nick Afzali, Finance Director Chip Corder, Development Services Director Steve Lancaster and Street Engineer Clint Morris provided information in response to the six items the Council directed staff to further review from the April 20, 2009 meeting. 
 
The Mayor opened the Public Hearing at 7:54pm. There were no comments and the Mayor closed the Public Hearing.
 
Following discussion staff was directed to make the following specific changes to the proposed 2010-2015 TIP and bring it back for adoption at the June 15, 2009 Council Meeting:
 

  • Calculate and include a 5% administrative overhead cost to projects in the TIP.
  • Add the East Mercer Way Roadside Shoulder Improvement (SE 53rd Place to SE 54th Street) to the 2009 and 2010 Transportation Plan.  Funding will come from $148,000 transferred to the Street Fund as part of the 2008 year-end transfer and $22,000 from existing Street Fund balance.

 
 
(5)        AB 4431            City/School District Sports Field Maintenance and Improvement Program
 
Interim Parks and Recreation Director Manny Ocampo presented a proposal for a $260,000 City/School District Sports Fields Maintenance and Improvement Program as follows:
 

  • $60,000 to support current MISD mowing and irrigation maintenance at Island Park, West Mercer and Lakeridge elementary schools.
  • $93,000 to the Parks & Recreation Department to increase level of service maintenance at Island Park, West Mercer and Lakeridge elementary schools to “game quality” City standards.
  • Remaining $107,000 to support existing Parks & Recreation Department maintenance and scheduling activities related to school sports fields as allowed by the 2008 Parks Levy.

 
He stated that based on input from the ballfield users group and staff, the City/School Board Ad Hoc Committee recommends the following sports field capital improvement project (with a preliminary estimated cost of $990,000):
 

  • Install synthetic infields with improved drainage at fields 1, 2 and 3 at South Mercer Playfields.
  • Purchase and install field level scoreboard(s).
  • As bids allow, consider bid alternates potentially including concession stand and creation of screened bullpen areas.

  
It was moved by Deputy Mayor Jahncke; seconded by Councilmember Litzow to:  
Direct staff to bring forward for Council consideration a proposed City/School District Interlocal Agreement implementing Phase 1 of the sports field improvements, as outlined in Agenda Bill 4431, at its June 15, 2009 Council meeting.
Motion passed 5-1 (Councilmember Cero dissented).
 
 
(6)        AB 4430            Youth & Family Services Counseling Program Funding Briefing
 
Interim Deputy City Manager Manny Ocampo presented an update regarding short and long term funding strategies related to the City’s Youth and Family Services school counseling program.  He explained that following several meetings, staff and the sub-committee identified six alternatives to address not only the immediate funding needs but also develop a strategy for on-going support of the YFS counseling program.
 
It was moved by Councilmember Bassett; seconded by Councilmember Litzow to:  
Direct staff to bring forward for Council consideration a proposed City/School District Interlocal Agreement implementing a 2009-10 MIYFS Counseling Program consistent with Alternative 6 described in AB 4430.
Motion passed 6-0.
 
Council requested that a long-term plan for funding of the YFS school counseling program be discussed at the Council’s January 2010 Planning Session.
 
 
(7)        AB 4428            2008 Mercer Island Dashboard Report
 
Due to the late hour, this item was moved to the July 20th Council Meeting.
 
 
(8)        AB 4433            2008 Year-End Transfer Budget Amending Ordinance
 
It was moved by Councilmember Litzow; seconded by Councilmember Grausz to:  
Suspend the City Council Rules of Procedure 5.2.
Motion passed 5-1 (Councilmember Cero dissented).
 
It was moved by Councilmember Litzow; seconded by Councilmember Bassett to:  
Adopt Ordinance No. 09-06, amending the 2009-2010 Budget for the disposition of 2008 year-end surplus revenues.
Motion passed 6-0.
 
 
OTHER BUSINESS:
 
Councilmember Absences:
Councilmember Grady’s absence was excused.
 
Planning Schedule:  
Add the 2008 Mercer Island Dashboard Report to the July 20 Council Meeting.
 
Board Appointments:
There were no appointments.
 
Councilmember Reports:
Councilmember Cero spoke about the DUI reenactment at the high school.
Mayor Pearman spoke about the Leadership Eastside meeting.
Councilmember Bassett read a letter from a 2nd grade class to which he gave a tour of City Hall.
 
 
Adjournment:          10:33 pm
 



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