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City Council - Agenda     
Monday, July 20, 2009

CALL TO ORDER:
 
Mayor Jim Pearman called the meeting to order at 6:07 pm in the Council Chambers of City Hall, 9611 SE 36th Street, Mercer Island, Washington.
 
 
ROLL CALL:
 
Councilmembers Bruce Bassett, Mike Cero, Mike Grady (arrived 6:31 pm), Dan Grausz, Steve Litzow, Deputy Mayor El Jahncke and Mayor Jim Pearman were present.
 
 
STUDY SESSION:
 
(1)        AB 4444      NPDES Phase II Permit Compliance
 
City Engineer Patrick Yamashita presented two options for adoption of an ordinance and associated code revisions to update the stormwater management regulations for new development and redevelopment. 
 
City Engineer Yamashita and Consultant Mike Giseburt from RW Beck explained that this action is required to comply with the City’s National Pollutant Discharge Elimination System (NPDES) Phase II Western Washington Municipal Stormwater Permit (Permit), which requires local governments to adopt the thresholds, definitions, minimum requirements and other details contained in the permit.   They further detailed that the permit requires Mercer Island and other municipalities in Washington with populations between 1,000 and 100,000 to update stormwater management regulations including adoption of the 2005 Ecology Stormwater Management Manual for Western WA (2005 Manual). 
 
 
The Study Session adjourned at 6:58 pm.  The Regular Meeting began at 7:03 pm.
 
Mayor Pearman complimented staff and volunteers on a successful 2009 Summer Celebration!
 
 
AGENDA ADDITION:
 
Mayor Jim Pearman added AB 4457: Sub Basin 26 Phase II Watercourse Stabilization Project Award as the second item of Regular Business.
 
 
APPEARANCES:
 
Dan Taylor, 8114 SE 74th Place, thanked the Council for the foresight to invest City funds in the South Mercer Playfields project.  It is a win-win for the ballfield users and the neighborhood. He hopes that the success will encourage turfing of the other ballfields around the Island.
 
 
SPECIAL BUSINESS:
 
Mayor Pearman recognized City Manager Rich Conrad’s 30 years of service to the City of Mercer Island.  He read quotes from former Mayors and Councilmembers, former and current employees, local City Managers and citizens about Rich’s leadership style, strengths and memorable stories. Former Mayor Judy Clibborn, citizen and former editor of the Mercer Island Reporter Jane Meyer-Brahm, former Mayor Alan Merkle and Councilmembers Grausz and Grady spoke about Rich.  The noted his history with the City of Mercer Island and his many accomplishments over the last 30 years.  
 
 
MINUTES:
 
(2)        It was moved by Councilmember Litzow; seconded by Councilmember Bassett to:
Approve the Regular Meeting Minutes of July 6, 2009 as written.
            Motion passed 7-0.
 
 
Consent Calendar:
 
Deputy Mayor Jahncke moved AB 4403: South Mercer Playfields Projects Close-Out to the first item of Regular Business.
 
(3)        Payables:   $1,053.532.48             Payroll:    $651,769.80
 
(4)        AB 4443      Lakeridge Elementary Healthy Ways to School Contract Award
Motion: Award Schedules A, B, C, and D of the Lakeridge Elementary Healthy Ways to School project to Construct Company in the amount of $228,614, set the total project budget at $359,260, and direct the City Manager to execute the construction contract.
 
It was moved by Councilmember Bassett; seconded by Councilmember Litzow to:
Approve the Consent Calendar and the recommendations contained therein.
Motion passed 7-0.
 
 
REGULAR BUSINESS:
 
(5)        AB 4403      South Mercer Playfields Projects Close-Out 
 
Deputy Mayor Jahncke spoke about in increase in use of the fields and congratulated Councilmembers Bassett and Grausz for being instrumental in pushing this project forward.  City Manager Rich Conrad thanked Project Manager Joan Weiser and Parks Superintendent Keith Kerner for their work on the project.
 
It was moved by Councilmember Litzow; seconded by Councilmember Bassett to:
Accept the completed South Mercer Playfields Base and Turf Project and the Lighting Project.
Motion passed 7-0.
 
 
(6)        AB 4452            Approval of Funding Recommendation for the ARCH Spring Trust Fund (no presentation)
           
It was moved by Councilmember Litzow; seconded by Councilmember Grady to:
Authorize the City Manager to execute an agreement to accept the donation of $14,000 from the Mercer Island Preschool Association for purchase and installation of playground equipment for Luther Burbank Park.  Authorize expenditure of funds not to exceed $14,000 from the Capital Improvement Fund for the Parks and Recreation Department to coordinate the purchase and installation of the agreed upon improvements.
Motion passed 7-0.
 
 
            AB 4457            Sub Basin 26 Phase II Watercourse Stabilization Project Award
 
Maintenance Director Glenn Boettcher explained the urgency in adding this item to the agenda.  The contractor who was awarded the bid at the June 15, 2009 Council meeting withdrew their bid because they could not secure the required Labor & Material Payment Bond and Performance Bond. Director Boettcher and staff requested that to ensure the project is constructed this year, Council rescind the original project award and award the contract to the second low bidder.
 
 
 
It was moved by Deputy Mayor Jahncke; seconded by Councilmember Bassett to:
Rescind the award for the Sub-Basin 26 Phase II Watercourse Stabilization project to Restoration Logistics, LLC.
Motion passed 7-0.
 
It was moved by Deputy Mayor Jahncke; seconded by Councilmember Litzow to:
Award the project to BCI Contracting, Inc. in the amount of $360,477.29, amending and setting the total project budget at $600,000.
Motion passed 7-0.
 
It was moved by Deputy Mayor Jahncke; seconded by Councilmember Litzow to:
Authorize the City Manager to execute the construction contract.
Motion passed 7-0.
 
 
(7)        AB 4442            72nd Ave SE Overlay and Pedestrian Improvements Bid Award
 
            Deputy Finance Director Francie Lake explained the four different funding sources for the project.
 
It was moved by Councilmember Grady; seconded by Councilmember Bassett to:
Award the 2009 72nd Ave SE (SE 24th St to SE 32nd St) Asphalt Overlay and Pedestrian Improvements project to Lakeridge Paving in the amount of $401,112.15 and authorize the City Manager to execute the construction contract.  Redirect $143,215 within the Storm Water Fund to pay for stormwater repairs and set the total project budget at $596,575.
Motion passed 7-0.
 
 
(8)        AB 4455            Sewer Lake Line & Ballfield Bond Ordinance (2nd Reading)
 
Finance Director Chip Corder presented the bond ordinance for to finance the unfunded balance of the Sewer Lake Line project and Phase 1 of the sports field improvements proposed for South Mercer Playfields for a second reading and adoption.
 
It was moved by Councilmember Litzow; seconded by Councilmember Grady to:
Adopt Ordinance No. 09-08, authorizing the issuance of a principal amount not to exceed $11,000,000 in limited tax general obligation bonds to finance:  a) the costs of replacing, constructing, improving and installing certain additions and betterments to the City’s sewer lake line; b) the costs of constructing and installing certain improvements to the South Mercer Playfields; and c) the costs related to issuing the bonds.
Motion passed 7-0.
 
 
(9)        AB 4445            NPDES Phase II Permit Compliance (1st Reading)
 
The Council continued their discussion, from the Study Session earlier in the meeting, of the options for updating the City’s stormwater management regulations required by the NPDES Phase II Permit.
 
Following discussion of the two options for code changes, the permit requirements and the differences between the 1992 and 2005 Stormwater Management Manuals, the Council asked that staff provide:
·         Provide water quality monitoring data from previous testing done on Mercer Island by King County
·         A matrix showing differences between the 1992 manual and the 2005 manual.
·         List the source document (1992 manual, the 2005 manual or the permit) for proposed changes in Option A and Option B.
 
City Manager Conrad explained that this will now go three step process (instead of two).  Staff will present the ordinance options as well as items requested above, for a second reading at the September 21st meeting and then for a third reading and adoption at a subsequent meeting.
 
 
 
OTHER BUSINESS:
 
Councilmember Absences:
Councilmember Cero will be absent August 3rd.
 
Planning Schedule: 
The study session on August 3rd will be a discussion of the solid waste contract.
 
Board Appointments:
There were no appointments.
 
Councilmember Reports:
Councilmember Bassett spoke about the Utility’s Board discussion of the recommendations from the Council regarding the Solid Waste agreement.
Councilmember Bassett spoke about the Green Ribbon Commission.
Councilmember Grady spoke about a meeting for a grant application from homeland security for the south-end fire station.
Councilmember Litzow spoke about the Council’s Sustainability Sub-Committee meeting and that recommendations will come to the full Council in 4-6 weeks regarding the City’s sustainability priorities and focus.
Councilmember Cero spoke about the following: observing the Mercer Island Municipal Court in action, the City Club debate with the King County Executive candidates and the upcoming Suburban Cities meeting regarding Initiative 1033.
Councilmember Grausz spoke about Summer Celebration! and expressed concerned about the plastics (utensils and plates) that were used.
Mayor Pearman spoke about a letter the Council will send to WSDOT regarding a job well done with the I-90 closures and about compliments he received from a citizen heavily impacted by the sewer lake line in receiving a timely response from staff.
Deputy Mayor Jahncke stated that the I-90 closures turned out better than anyone thought it would and traffic was handled very well.
Councilmember Bassett reminded the public about the Pedestrian and Bicycle Facilities Plan public meeting on Wednesday, July 22nd.
 
 
ADJOURNMENT:          9:14 pm



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