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Arts Council - Agenda     
Wednesday, July 10, 2019

Call to Order
The meeting was called to order by Chair Erin Vivion at 6:34 pm at Mercer Island Community & Event Center, 8236 SE 24th Street, Mercer Island, WA 98040.

Roll Call
  • Members Present: Anumeha, Amy Barnes, Erik Gordon, Damian Schwiethale, Xixi Shakes, Suzanne Skone, and Erin Vivion​
  • Members Absent: Matt Lome and Gaylene Vaden  
  • City Council: Deputy Mayor Salim Nice absent 
  • Staff: Sarah Bluvas and Diane Mortenson
  • Guests: Louise Hankes, local artist
Appearances
No appearances.

Minutes
It was moved by Skone; seconded by Gordon to:
Approve the June 12, 2019, as presented.
Passed 7-0
FOR: 7 (Anumeha, Barnes, Gordon, Schwiethale, Shakes, Skone, Vivion)
AGAINST: 0
ABSENT: 2 (Lome, Vaden)

2019 Budget Report – Sarah Bluvas
Bluvas reported that $13,701.68 remains in the Arts Council’s 2019 operational budget. 

Summer Events Schedule – Sarah Bluvas
Bluvas reminded the board about the schedules for Mostly Music in the Park and Shakespeare in the Park. She requested volunteers to welcome audiences at MMIP on July 25 and August 15 and at Shakespeare in the Park at a performance of each play. Members should follow up with her if they are able to participate.

Bylaws and Community Arts Support Rubric Review – All
Community Arts Support Rubric: The board reviewed a draft of a rubric to evaluate external and internal project/program proposals. Members suggested renaming the rubric and the scale to determine community readiness. 

It was moved by Barnes; seconded by Schwiethale to:
Adopt the project proposal rubric with discussed changes to title and scoring nomenclature. 
Passed 6-0-1
FOR: 6 (Anumeha, Barnes, Gordon, Schwiethale, Shakes, Vivion)
AGAINST: 0
ABSTAIN: 1 (Skone)
ABSENT: 2 (Lome, Vaden)

Bylaws Update: The board discussed proposed amendments to the Arts Council Bylaws. Bluvas will update the draft based on discussion and bring to the next Regular Arts Council Meeting for the second review.
 
Aubrey Davis Park Cultural Arts/Placemaking Visioning Check-In – All
The board discussed needs and concerns related to the cultural arts/placemaking visioning process for the Aubrey Davis Park master plan. They decided to establish an ad-hoc committee to work closely with staff on the remaining work and to develop a plan for how best to engage the full board moving forward. Bluvas will follow up to identify volunteers to serve on the committee and set a meeting date before the next Regular Arts Council Meeting. The board will also tour Aubrey Davis Park on Wednesday, July 24, with Paul West.

For the sake of time, Chair Vivion asked to address the remaining agenda topics briefly or via committee. The board accepted this request.

Discussion of Blomstre by Louise Hankes – All
Barnes and Louise Hankes presented their request to display Blomstre, a new sculpture by Hankes, for sale in the Greta Hackett Outdoor Sculpture Gallery.  

It was moved by Schwiethale; seconded by Skone to:
Display Blomstre by Louise Hankes for sale in the Greta Hackett Outdoor Sculpture Gallery, pending the feasibility of installation as determined by City staff, the Gallery Committee Chair, and the artist. 
Passed 6-0-1
FOR: 6 (Anumeha, Gordon, Schwiethale, Shakes, Skone, Vivion)
AGAINST: 0
ABSTAIN: 1 (Barnes)
ABSENT: 2 (Lome, Vaden)

Update on Handsome Bollards Restoration – Sarah Bluvas
Peter Kopetzky estimates the Handsome Bollards restoration will cost $6,400 (+tax). Bluvas requested the board’s approval to use funds from the public art maintenance line-item (PRAT40) in the 1% for Art in Public Places fund to complete the restoration.

After amendment, it was moved by Vivion; seconded by Anumeha to:
Approve the request to use funds from the public art maintenance line-item (PRAT40) in the 1% for Art in Public Places fund to work with Peter Kopetzky to restore the Handsome Bollards installation, provided that the final cost does not exceed the estimate of $6,400 (+tax).  
Passed 6-1
FOR: 6 (Anumeha, Barnes, Gordon, Schwiethale, Shakes, Vivion)
AGAINST: 1 (Skone)
ABSENT: 2 (Lome, Vaden)

Program Reports – All 
Community Relations: Schwiethale requested that the board review the survey questions he sent out via e-mail on July 11. He will follow up with individuals to meet in committee about community engagement opportunities at the Farmer’s Market and Art Uncorked.

Adjournment
Chair Vivion adjourned the meeting at 8:57 pm.


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Minutes_Arts Council_07.10.19.pdf

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