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Wednesday, January 12, 2005

Call To Order:

Chair Barry Massoudi called the meeting to order at 6:40 pm at the Mercer Island Library, 4400 88th Ave SE, Mercer Island, Washington.


Roll Call:

Present: Barry Massoudi, Susan Landon, Erin Curtiss, Judy Leithe, Katalin Pearman, Margaret Minnick, Sandra Schilling, and Councilman Steve Litzow. 

Staff Present: Jennifer Berner, Eileen Trifts



There were no appearances



It was moved by Member Margaret Minnick to;

Approve Regular Meeting Minutes of November 10 and December 9, 2004 as well as the November 22, 2004 Arts Council Retreat Minutes as written.

It was seconded and the motion passed.


Treasurer’s Report:

Jennifer Berner presented the Arts Council 2005 Budget.  2004 Actuals should be available in early February.


Chair’s Report:

Barry Massoudi distributed a copy of the seven agreements reached with the assistance of facilitator, Michael Pendleton, at the November Arts Council retreat.  The Executive Committee met in December to start working through them.  They came up with a plan for the “next steps” based on Michael’s report, which was also distributed and reviewed.  It was suggested that some of the steps be combined.  An Ad Hoc Committee, consisting of Margaret Minnick, Susan Landon (with some time constraints) and Katalin Pearman will develop a draft policy and procedure for  Orientation and Rotation programs for consideration by the Arts Council.  The Executive Board will write up a procedure for the Recruitment process and it will be completed and ready for presentation at the next meeting in February.


Performance Arts:                               

Sandra Schilling reported she and Diane Mortenson have received many submissions for MMIP.  The committee will begin listening to selections in early February.



Judy Leithe and Katalin Pearman gave an update on the winter schedule for books and films.  Turn out thus far has been very good.  The Library is very supportive of both programs.  Katalin stated that another ¼ page ad is planned in the Mercer Island Reporter for March or April.  She asked for additional items for inclusion.



Jennifer requested any outstanding hours for 2004 be turned in to her.



No Report.


Public Art:                   

Margaret Minnick reported that Wayne Frombach has hired an assistant.  She suggested a documentation of the foundry process for the rail and the possibility of having photos on the city website of the process for the rails.



No Report.



Susan Landon reported that she met with the City of Mercer Island and Seko Development today regarding the Mercer Island kids’ art competition.  The semi-finalists were reviewed today.  She thinks the artwork should be up and dedicated by February.


Susan also reported that she will be meeting with the lighting contractor to look at gallery lighting for the new community center. 


Community Arts:

No Report.



No Report.


Staff Report:   

Copies of the 2004 Arts Council Annual Report and 2005 Work Plan were distributed. Jennifer requested any and all input is returned to her on the work plan by Tuesday, January 18, as it is scheduled to be presented to the City Council on February 22. Steve Litzow asked if the 2005 Work Plan could show Arts Council support hours and assign estimated budget dollars to each area,


Jennifer handed out a proposed Organizational Chart by Program for review by the Council.  She asked for feedback.  The next step will be to meld the 2005 budget with these programs. 


City Council Report:                

Steve Litzow asked for an update on the status of the Veteran’s Memorial project.  Jen responded that is due to be completed and dedicated by Memorial Day.


Steve advised everyone that Luther Burbank is due back before the Council on February 7 for the next steps.


Adjournment:   8:30 pm


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