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Thursday, August 04, 2005

Call To Order:

Chairperson Rita Moore called the meeting to order at 7:38 pm in the City Council Chambers of City Hall.


Roll Call:

Rita Moore, Chairperson, Diane Kinman, Vice Chairperson, Bruce Bassett, Don Cohen, and Marguerite Sutherland were present.  Jim Owens and Sven Goldmanis were absent.



Pete Mayer, Director of Parks and Recreation

Paul West, Arborist

Katie Knight, Assistant City Attorney

Stephanie Cangie, Admin. Assistant, were present.



Motion by Trustee Sutherland and seconded by Trustee Kinman that the minutes of July 7, 2005 be approved with the following changes:  Under Appearances delete the sentence, “He would like to grow vegetables.” Under Old Business, Encroachments, the third paragraph, the last sentence should read, “An appropriate action might be to use the money for restoration in Pioneer Park.”



There were no public appearances.  Trustee Bassett recently attended a Mercer Island school board meeting during which the board brought in folks who have performed accomplishments worthy of recognition and said thank you to them.  He suggested that the Trust Board consider occasionally bringing people to the monthly meetings  who have contributed to Pioneer Park, for example, those who have spent time  pulling ivy might be brought to the meeting for recognition.


Old Business

Quadrant Monitoring

Trustee Cohen and Trustee Kinman  did their quadrant checks and forwarded their reports to Paul.  Debris in the NW corner of NW quadrant has been removed.


Summer Celebration! 2005

The booth was successful.  The gel packs were a big hit; signage was good; the weed wrench was demonstrated several times; and people liked the large piece of ivy.  The busier day at the booth was Sunday.  Chairman Moore thanked everyone who worked the booth this year. 



Staff proposed suggestions for dealing with the remaining 12 encroachments on the park (six of which are yard debris).  10 encroachments previously have been dealt with after the City sent two letters out to all of the property owners who were encroaching.  Paul stated that his experience was that the faster the Board wants the owner to respond, the more costly it is in time and resources.  Allowing a longer time frame for the property owner’s response and giving staff some leeway in negotiating the best solution is more practical.


One proposal was to use an encroachment agreement with the encroaching owners who are not willing to undo their encroachment.  The agreement would run with the land, and if the property was sold, transferred or redeveloped the property would have to be brought back into the park’s natural state.  Staff recommended a fee of $340, reflecting staff time in handling the encroachment agreement and consistent with the City’s fee structure on similar right-of-way encroachment agreements.  The board members discussed their concerns regarding the value of what is being lost to the public because of the encroachment and whether the proposed fee was sufficient.


Staff suggested sending out a third letter, giving the property owner 30 days to answer.  The owners would be offered a one time freebie by the Eagle Scouts for those that can be cleared up, or the property owner can clean it up themselves, and if they don’t clean it up, the City staff cleans up the encroachment and charges them, or they can choose to do the encroachment agreement through the City Attorney’s Office.


Trustee Cohen suggested that staff develop a modest report for each encroachment that gives as much information as we know and a recommendation what the potential remedy might be.  He wants to look at each situation individually.  The Board asked staff to come back to its next meeting with a revised plan addressing their concerns.


New Business

E-mail and the Appearance of Fairness

Chairperson Moore asked Katie Knight if individual members of the Board can have e-mail conversations without offending the Appearance of Fairness rules.


Katie advised that two members could e-mail each other about an issue; however, the Board must avoid sending e-mails to a quorum;  the e-mail should not indicate how you would vote; e-mail is for  passing information and not making decisions. 


Annual Report

Tabled to the next meeting, as Trustee Owens is absent and has prepared the report.



Tabled until the next meeting.


Forest Management Update

Paul is directing hazard tree removal of 5-6 trees. 


Paul said there is evidence of horses on the ravine trail and suggested putting up some signs in the appropriate places.  The Board agreed.  Trustee Sutherland agreed to contact someone in the Saddle Club to have them remind their members that horses are not allowed on the ravine trail.


Staff suggested canceling the next meeting due to the holiday and the Board agreed.


Other Business

Trustee Bassett would like to see some measure of the Board’s progress on invasive removal.   He would like to have a map showing success versus the problem areas.  He would like to be able to say this is where work has been done and here’s where more work needs to be done.  He will work with Paul.


Don suggested Bruce meet with the Director about the budget process for Pioneer Park. 


Next meeting October 6, 2005.


Adjournment:   9:37 p.m.


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