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Thursday, November 03, 2005

Call To Order:

Chairperson Rita Moore called the meeting to order at 7:38 pm in the City Council Chambers of City Hall.


Roll Call:

Rita Moore, Chairperson, Bruce Bassett, Don Cohen, Jim Owens, and Marguerite Sutherland were present.  Diane Kinman and Sven Goldmanis were absent.



Pete Mayer, Director of Parks and Recreation

Paul West, Arborist

Katie Knight, Assistant City Attorney

Stephanie Cangie, Admin. Assistant, were present.



The minutes of October 6, 2005 were unanimously approved with the following changes:

Page 1, under Encroachments, the 6th paragraph written as a single sentence should be changed to read,: Both the encroachment and restoration activities are included in the duration of the term.


Page 2, under Other, the first sentence should be changed to read:

The Trust Board accepted Katie Knight’s offer of an hour of training before one of its regularly scheduled meetings to review Robert’s Rules of Order and Appearance of Fairness.



There were no public appearances.


Old Business

Public Hearing on Proposed Encroachment Policy

Using a Power Point presentation, Director Mayer, presented a summary of the history of what the Board has done to date to address property encroachments in Pioneer Park,  what the proposed process is to address these encroachments, and what the next steps are to accomplish the process.


Chairperson Moore opened the hearing to comments from the audience:


Ira Appelman

6213 83rd Place SE

Mercer Island, WA 98040



He stated that he does not live adjacent to Pioneer Park.  He stated that he is confused about what an encroachment is and why a property owner would be responsible for it.   He questioned how the Board will prove who created the encroachment.  The Board asked Katie Knight to answer Mr. Appelman after the public input has been taken.


Trustee Cohen suggested adding a definition of what a responsible party is in the encroachment documents.  Katie will include this in the revisions.


Jean Majury

4544 88th Avenue SE

Mercer Island, WA 98040



She stated that she does not live adjacent to Pioneer Park; however, her opinion is that the Board has made something complicated out of something that is simple.  She believes that an encroachment is an encroachment and a simple process.   If you are on property that you don’t own, you are encroaching.  It’s a simple answer.


The Public Hearing closed at 8:09 p.m.


The Trust Board reviewed and discussed changes and clarifications to  the three encroachment documents and instructed staff to make the changes suggested.  The three documents include:  Encroachment Policy and Guidelines, Encroachment Agreement Application, and Encroachment License Agreement.  Staff will bring back draft track changes in the three documents at the next meeting on December 1, 2005.


Motion by Trustee Owens, seconded by Trustee Sutherland to continue the Public Hearing at the next regular meeting of December 1, 2005, 7:30 p.m., Council Chambers.  Unanimously approved.


Summer Restoration Report

A report generated by Earth Corps was distributed to the Trust.  They cleared 5.37 acres of invasives this summer.  This acreage is not only new area but rather a combination of new area and area already in restoration that is being maintained.  The new area cleared of invasives was 2¾ acre.  New areas were:  Area 7 in the SE corner of the NW quadrant; the remainder of Area 21 in the very south end of the SE quadrant, and a new area along SE 84th in the NW quadrant.  Additionally, trail repair work was done on the ravine trail and the turnpike was repaired, temporary summer seasonal employees watered 100 trees along the powerline every week, and Round Up was applied to laurel and holly in both the SE and NW quadrants; in the SE quadrant on the equestrian trails gravel was spread and ruts were filled.  Also some hazardous trees were removed in the NW quadrant. A log was dropped across a switchback above the ravine bridge.


Paul said maintaining the existing projects requires more time than anticipated.  We are not making as much progress with the new territory as hoped.


When questioned about the plans for SE 84th between 63rd and 68th where a lot of blackberry was removed adjacent to 84th Street, staff advised that trees will be planted in the fall 2005 using a grant from King County.


Quadrant Monitoring

Rita – NW quadrant – She reported that where the first trail is along Island Crest Way there are lots of puddles.  She went into where the trees were planted last fall and observed there’s a little blackberry growing but more elderberry.  She found only three dead trees.  There is also a tree down on the west side of the trail going from north to south across one of the paths. 


Marguerite and Bruce reported on an equestrian trail sign for Paul to look at. The sign on SE 68th is correct.  The sign on East Mercer Way in the NE Section will be corrected with a new legend.


Paul informed that a grant has been received from King County to conduct a controlled trial using gel packs alone, in combination with mulch, mulch alone, or no treatment. This year they were very useful because of the dry/warm spring.


Board members commented that the dog signs are good.


Next meeting’s quadrant monitoring;

Jim Owens – NE

Marguerite – NW

Bruce - SE



Annual Report

Motion by Don Cohen seconded by Jim Owens to accept the 2004 Annual Report and be presented by Chairman Moore to city council at the first available time.  Unanimously approved.



The Board will write personal thank you notes to those who volunteer in Pioneer Park.  There’s a work party 9 am to 1 pm, planting trees, November 6, 2005.  Staff will provide stationery and postage.  Pete also mentioned there will be a city wide volunteer recognition event in 2006.



Katie has contacted the insurance company that puts on trainings for boards and commissions, and it seems like the best time will be after the first of the year.


Adjournment:   9:09 p.m.


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