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Monday, July 09, 2007

Call To Order:
 
Mayor Bryan Cairns called the meeting to order at 7:00 pm in the Council Chambers of City Hall, 9611 SE 36th Street, Mercer Island, Washington.
 
 
Roll Call:
 
City Councilmembers Sven Goldmanis, Dan Grausz, El Jahncke, Steve Litzow, Deputy Mayor Jim Pearman and Mayor Bryan Cairns were present. Councilmember Mike Grady was absent.
 
 
Special Business:
 
Fire Chief Walt Mauldin and Emergency Management Coordinator Rebecca Clark presented Bill Ellis with an award for his work with the Mercer Island Ham Radio. He was President of Mercer Island Ham Radio from January 2004 to January 2007 and has been integral in modernizing Mercer Island’s Ham Radio program and equipment for emergency communications.
 
 
Appearances:
 
Robert Clark, 4319 86th Avenue SE, expressed concern with the management of traffic and parking in the Town Center.
 
Paul Crane, MI Resident, is against the PEAK project as homeowners will not benefit from the project and the congestion in the neighborhood will worsen. He would like to see the project built on the old spot not at the high school and requiring people to walk to take the bus.
 
Maretta Holden, 8221 SE 24th Street, is concerned about pedestrian safety at two intersections in the Town Center (77th Ave SE & SE 27th St and 80th Ave SE & SE 27th St).
 
 
Minutes:
 
(1)        It was moved by Councilmember Litzow; seconded by Councilmember Goldmanis to:
Approve the Mini-Planning Session Minutes of June 16, 2007 as written.
Motion passed 6-0.
 
(2)        It was moved by Councilmember Litzow; seconded by Deputy Mayor Pearman to:
Approve the Study Session & Regular Meeting Minutes of June 18, 2007 as written.
Motion passed 6-0.
 
 
Consent Calendar:
 
(3)        Payables: $1,203.733.47            Payroll: $564,108.98 (6/22/07) and $569,508.05 (7/6/07)
 
(4)        AB 4196            Interlocal Agreement for Small Works Roster and Architectural & Engineer Consultant Roster: Authorize the City Manager to sign the Interlocal Agreement with the City of Lynnwood to allow Mercer Island to participate in the Shared Small Works Roster and Shared Architectural & Engineering Consultant Roster.
 
It was moved by Councilmember Litzow; seconded by Deputy Mayor Pearman to:
Approve the Consent Calendar and the recommendations contained therein.
Motion passed 6-0.
 
 
Regular Business:
 
(5)        AB 4202            2006 Year-End Transfer (no presentation)
 
Financial Operations Manager Francie Lake answered questions from the Council regarding the proposed budget amending ordinance.
 
            It was moved by Deputy Mayor Pearman; seconded by Councilmember Litzow to:
Suspend the City Council’s Rules of Procedure 5.2.
Motion passed 6-0.
 
It was moved by Deputy Mayor Pearman; seconded by Councilmember Goldmanis to:
Adopt Ordinance No. 07-08, revising the 2007-2008 budget and amending Ordinance Nos. 06-17, 07-03, and 07-05.
Motion passed 6-0.
 
 
(6)        AB 4203            South Mercer Playfield Renovations Bid Award
 
Parks Superintendent Curt Brees presented the South Mercer Playfield Renovations project which will replace the current surface with synthetic turf to support multiple sports and activities in every season and in all weather conditions in two parts:
· Schedule ‘A’ is defined as the basework or sitework. The contractor is responsible for protecting the site from erosion, demolishing the existing field, removal and placement of excess field material, installing drainage, installing base rock and related sitework such as concrete and fencing (Staff did not recommend awarding Bid Alternate 1 for fencing as it was bid nearly twice as high as the next lowest bid and can be accomplished much less expensively).
· Schedule ‘B’ is defined as the installation of synthetic turf. The contractor supplies, installs and warranties the synthetic turf product to the City’s specifications.
 
The Council discussed revisiting fencing around the field at a later date, the height of the field, striping the field for football, and possibly lengthening the field for football.
 
It was moved by Councilmember Grausz; seconded by Councilmember Litzow to:
Award Schedule A (basework only) to A-1 Landscaping and Construction in the amount of $235,986 (includes sales tax). Award Schedule B (synthetic turf) to ProGrass LLC in the amount of $315,352 (includes sales tax). Approve the total project budget at $670,230 and direct staff to administer the construction contract and solicit input from the Parks & Recreation Council Subcommittee on curb and slope issues.
 
It was moved by Councilmember Jahncke; seconded by Councilmember Litzow to:
Amend the project to include striping for football (goal line to goal line); staff will return to Council if additional funds are needed.
Motion passed 6-0.
 
Main motion passed 6-0.
 
 
(7)        AB 4204            Ordinance to Amend MICC 9.44.101 Regarding Trapping (2nd Reading)
 
City Attorney Bob Sterbank presented an ordinance for second reading to amend the Mercer Island City Code 9.44.101 to prohibit hunting/trapping only where it is already illegal under state law.
 
It was moved by Councilmember Jahncke; seconded by Councilmember Goldmanis to:
Adopt Ordinance No. 07C-06 amending MICC 9.44.010 to prohibit the hunting and trapping of animals unless otherwise authorized pursuant to state law.
            Motion passed 6-0.
 
 
(8)        AB 4187            Emergency Preparedness Update
 
Fire Chief Walt Mauldin presented staff’s recommended prioritized tasks for the remainder of 2007:
1. Assist citizens so they will be prepared in their homes for 7 – 10 days.
2. Improve our Neighborhood Preparedness Program (NPP).
3. MIBNA will officially be part of the community’s emergency management program.
4. We will understand the feasibility of gas stations being equipped with generators.
5. Conduct annual disaster exercise.
6. Improve the city’s emergency water supply.
7. Maximize opportunities to mitigate instabilities to our electrical grid.
8. Apply for Emergency Management Program Grant (EMPG) in amount of $26,292 (2007) from the State of Washington.
9. Public education regarding the purpose and scope of the container program.
10. EOC improvements.
11. Operational deficiencies from the wind storm will be integrated into future operational policies.
12. Plan for post-storm debris clean-up.
13. Operational communications strategies will be improved.
14. Community communications procedures for an event will be in place.
15. The Scope of the Community Sheltering Program will be defined and the CCMV Shelter will be ready.
 
It was moved by Councilmember Litzow; seconded by Councilmember Goldmanis to:
Accept staff’s work plan for emergency management.
Motion passed 6-0.
 
 
OTHER BUSINESS:
 
Councilmember Absences:
Councilmember Grady’s absence was excused.
Mayor Cairns, City Manager Conrad, Deputy City Manager Lindell will be absent from the August 6th meeting.
 
Planning Schedule:
There were no changes.
 
Board Appointments:
There were none.
 
Councilmember Reports:
Mayor Cairns: Mayor’s meeting with Congressman Reichert
 
 
Adjournment:          8:51 pm
 
 

 

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