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City Council - Minutes     
Monday, September 17, 2007

Call To Order:            Mayor Bryan Cairns called the meeting to order at 7:02 pm in the Council Chambers of City Hall, 9611 SE 36th Street, Mercer Island, Washington.


Roll Call:                    City Councilmembers Sven Goldmanis, Dan Grausz (arrived 7:04 pm), El Jahncke, Steve Litzow, Deputy Mayor Jim Pearman and Mayor Bryan Cairns were present. Councilmember Mike Grady was absent.



special business:


The Masonic Lodge 297 and VFW Post 5760 presented a check for $3000 to Officer Jennifer Franklin and the City of Mercer Island for the Mercer Island DARE Program.





There were none.





(1)        It was moved by Councilmember Litzow; seconded by Councilmember Goldmanis to:

Approve the Regular Meeting Minutes of September 4, 2007 as written.

Motion passed 6-0.



Consent Calendar:


(2)        Payables:    $1,122,326.36 (8/10/07)        Payroll:    $596,361.35 (8/17/07)

(3)        AB 4214            Interlocal Agreement with MISD for Counseling Services: Authorize the City Manager to sign the 2007-2008 Interlocal Agreement for Counseling Services with the Mercer Island School District.


It was moved by Councilmember Litzow; seconded by Councilmember Goldmanis to:

Approve the Consent Calendar and the recommendations contained therein.

Motion passed 6-0.



Regular Business:


(4)        AB 4216            East Mercer Way Shoulders Phase 4 & 5 Bid Award


Street Engineer Clint Morris explained that expanding the East Mercer Way Phase 4 and 5 Shoulder Improvement project to include constructing the East Mercer Way shoulder improvements to SE 53rd Place now rather than later is more cost effective and of greater benefit to the traveling public.  This project will complete a continuous paved shoulder from SE 38th Street all the way to SE 53rd Place, which covers 40% of East Mercer Way’s 4.5-mile length.


It was moved by Councilmember Grausz; seconded by Deputy Mayor Pearman to:

Award Schedules ‘A’, ‘B’, and ‘C’ of the East Mercer Way Phase 4 and 5 Shoulder Improvement project to Earthwork Enterprises in the amount of $331,500.  Appropriate $90,000 from the Street Fund for use on the project.  Set the total project budget at $420,000, and direct staff to administer the construction contract.

Motion passed 6-0.



(5)        AB 4218            Fire Mini-Pumper Purchase and Lease Agreement 


It was moved by Councilmember Jahncke; seconded by Councilmember Litzow to:

Approve and authorize the City Manager to execute the contract between the City of Mercer Island and Pierce Manufacturing, Inc. for the purchase of the mini-pumper. Suspend City Council Rules of Procedure 5.2 and adopt Ordinance No. 07-10 authorizing the addition of Equipment Schedule No. 2 and related attachments to Master Lease Agreement 040701.

Motion passed 6-0.



(6)        AB 4217            Regional Dispatch Interlocal Agreement for NORCOM


Police Chief Ed Holmes, Fire Chief Walt Mauldin, Services Commander Leslie Burns and Tracy Burrows, Intergovernmental Relations Manager from the City of Kirkland presented information about the NORCOM interlocal agreement for regional police, fire and EMS dispatch and answered questions from the Council.


It was moved by Councilmember Goldmanis; seconded by Councilmember Litzow to:

Authorize the City Manager to sign the Interlocal Agreement to form the North East King County Regional Public Safety Communications (NORCOM) Agency and authorize Mercer Island to participate in NORCOM as a Principal.

Motion passed 5-0-1 (Councilmember Grausz abstained).



(7)        AB 4219            Sewer Lake Line Replacement Project


City Manager Rich Conrad, Maintenance Director Glenn Boettcher, Assistant City Engineer Anne Tonella-Howe, Finance Director Chip Corder and Troy Piles from Vanir Construction reported the results of research conducted since July when Sewer Lake Line Replacement Project bids were discussed.


Based on that research staff identified several steps that require further action and authorization if Council supports moving forward with restructuring the project scope and bid structure. They are as follows: 

1.       Reject all bids. Prepare for project re-bid.

2.       Pursue project scope changes

§         Minimal trenching approach

§         Seek permit modifications from regulatory agencies

§         Re-design pump station accordingly

§         Continue I&I conversations with King County

3.       Project Design & Management Changes

§         Vanir Construction to provide final design and construction mgmt services

§         Tetra-Tech to add marine design specialist firm as sub-consultant; incorporates changes into current design

§         City to provide lead role in interface with property owners

4.       Financing Strategy

§         Seek additional Public Works Trust Fund financing

§         Seek additional federal support

§         Continue conversations with King County; other regional partners

§         Work with Utility Board to revise sewer rate increase strategy


It was moved by Councilmember Jahncke; seconded by Councilmember Goldmanis to:

Reject all current Sewer Lake Line bids and direct staff to proceed with restructuring the project scope and bid structure for re-bidding the project as outlined above through February 1, 2008 at which time staff will bring back to the Council a current status report, including information on  design, agencies and budget issues.

Motion passed 4-2 (Councilmembers Grausz & Litzow dissented).






Councilmember Absences: 

Councilmember Grady’s absence was excused.

Councilmember Goldmanis will be absent on October 1st.


Planning Schedule: 

Remove NORCOM agenda item from the October 1st meeting.

South Mercer Playfields Update will be on the October 1st agenda.

Councilmember Steve Litzow would like an update on the Community Service Officer’s work (i.e. parking enforcement around the high school).

Councilmember Jahncke would like to implement a bicycle ordinance with specific regulations for cyclists.


Board Appointments:

There were none.


Councilmember Reports:

Councilmember Litzow spoke regarding the Island Crest Way/ Merrimount Intersection Meeting and the Eastside Transportation Meeting.



Adjournment:           10:31 pm


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