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Monday, October 15, 2007

Call To Order:            Mayor Bryan Cairns called the meeting to order at 7:05 pm in the Council Chambers of City Hall, 9611 SE 36th Street, Mercer Island, Washington.



Roll Call:                    City Councilmembers Mike Grady, Dan Grausz, El Jahncke, Deputy Mayor Jim Pearman and Mayor Bryan Cairns were present. Councilmembers Sven Goldmanis and Steve Litzow were absent.





There were no appearances.





(1)        It was moved by Councilmember Jahncke; seconded by Councilmember Grady to:

Approve the Revised Regular Meeting Minutes of October 1, 2007 as written.

Motion passed 5-0.



Consent Calendar:


(2)        Payables:  $620,381.50              Payroll: $568,081.64


(3)        AB 4227            Accept King County Funds and Approve Expenditures for YFS Projects: Authorize acceptance of the funds from the King County Council and approval of the contract.


It was moved by Councilmember Grady; seconded by Deputy Mayor Pearman to:

Approve the Consent Calendar and the recommendations contained therein.

Motion passed 5-0.



Regular Business:


(4)        AB 4229            Telephone System Bid Award (no presentation)


Council asked questions about the ten-year total cost of ownership comparison for the telephone system bid award.


It was moved by Councilmember Grady; seconded by Councilmember Jahncke to:

Authorize the City Manager to enter into a contract with TriTec Communications, Inc. (Shoretel solution) in the amount of $185,670 for the Phone System Replacement Project and set the project budget at $271,030.

Motion passed 5-0.



(5)        AB 4228            General Government Reserve Policies


Finance Director Chip Corder presented revised reserve policies, which are intended to clarify the purposes of existing reserves, to formally recognize “working capital” balances in certain funds, and to establish “target” reserve balances in a few instances. 



It was moved by Councilmember Jahncke; seconded by Councilmember Grausz to:

Adopt proposed general government reserve policy changes as contained in Agenda Bill 4228 with the exception of the policy to combine two existing reserves within the General Fund to form a single consolidated operating reserve of $300,000 and the $1.2 million capital reserve policy, effective January 1, 2008.

Motion passed 4-1 (Councilmember Grady dissented).



(6)        AB 4225            Sewer Lake Line Project Management Services


Maintenance Director Glenn Boettcher introduced Troy Piles and Christy Sanders-Meena from Vanir Construction Management who explained the first phase of work will be to re-visit the In-Lake alternative and current design and initiate a peer review of the project prior to starting any re-design. They described the process in which Vanir will assemble a team of experts in the field of pipeline and marine design and construction to participate in this review. The team will review the current design as well as the other alternatives evaluated during the EIS process. The results of the peer review will be used to begin the re-design process. A summary of the peer review process will be shared with City Council upon completion later in November.


It was moved by Councilmember Grausz; seconded by Councilmember Jahncke to:

Authorize the City Manager to execute an agreement for Phase One Project Management Services with Vanir Construction Management, Inc. in the amount of $40,000. Appropriate a total of $85,000 from the Sewer Fund for project management and peer review.

Motion passed 5-0.





Councilmember Absences: 

It was moved by Councilmember Grausz; seconded by Deputy Mayor Pearman to:

Excuse Councilmember Litzow’s absence.

Motion passed 5-0.


It was moved by Councilmember Jahncke; seconded by Mayor Cairns to:

Excuse Councilmember Goldmanis’ absence.

Motion failed 2-3 (Councilmember Jahncke and Mayor Cairns proponents of motion).


Planning Schedule: 

There were no changes.


Board Appointments:

It was moved by Mayor Cairns; seconded by Councilmember Grady to:

Appoint Callie Ridolfi to Position No. 6 (expiring May 2010) on the Utility Board.

Motion passed 5-0.


Councilmember Reports:

Mayor Cairns appointed himself and Councilmembers Grausz and Litzow to the Council Sub-Committee on school district service financing.

Deputy Mayor Pearman spoke about the discussion of Proposition 1 (Roads & Transit) at the Suburban Cities Association meeting.

Mayor Cairns spoke about the discussion of Proposition 1 (Roads & Transit) at the Eastside Transportation Partnership meeting.

Councilmember Grausz asked about the status of the Renton Airport noise study.  City Manager Conrad responded that the study is on hold until the proposal from Boeing to lease most of the airport space back is decided.

Councilmember Grady spoke about the Utility Board reviewing the contract with Allied Waste for garbage and recycling.

Councilmember Grausz reported on the Design Commission meeting regarding an application for a cell towers on Island Crest Way as there is an ambiguity in the code regarding cell tower height.



Executive session:


The Council adjourned to Executive Session at 8:07 pm to discuss potential litigation per RCW 42.30.110(1)(i) and performance review per RCW 42.30.110(1)(g) for approximately 60 minutes.



Adjournment:           9:02 pm


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