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Monday, November 19, 2007

Call To Order:            Mayor Bryan Cairns called the meeting to order at 6:01pm in the Council Chambers of City Hall, 9611 SE 36th Street, Mercer Island, Washington.

 

 

Roll Call:                    City Councilmembers Sven Goldmanis, Mike Grady, Dan Grausz, El Jahncke, Steve Litzow (arrived 6:09 pm) Deputy Mayor Jim Pearman and Mayor Bryan Cairns were present.

 

 

STUDY SESSION:

 

(1)        AB 4235            Low Impact Development

 

Development Services Director Steve Lancaster presented information to the Council on low impact development, development techniques intended to more closely mimic natural processes in managing stormwater.  He detailed certain low impact development strategies and practices and described the challenges/costs to implement low impact development.

 

The Council was presented with four policy options for low impact development: no action, allow deviations from adopted standards, provide incentives for low impact development or require specific LID techniques.  Staff was directed to continue researching options for implementing Low impact Development techniques for city projects and private development, and to report back to the City Council.  It was mentioned that this may be an appropriate topic for the Council’s 2008 Planning Session.

 

 

(2)        AB 4234            Green Buildings: LEED and Other Certification Programs

 

Development Services Director Steve Lancaster presented information to the Council regarding “green building”.   He also spoke about LEED (Leadership in Energy and Environmental Design) rating system and the requirements for LEED certification.  He explained the benefits of green building as well as the financial costs and benefits.

 

The Council was presented with five policy options for green building: no action, provide technical assistance and information, provide incentives, require publicly funded buildings to be green, or require private projects to meet green standards. Staff was directed to continue researching options for promoting green building techniques and to report back to the City Council.  It was mentioned that this may be an appropriate topic for the Council’s 2008 Planning Session.

 

 

Executive SESSION:

 

The Council adjourned to Executive Session at 6:47 pm to discuss potential litigation per RCW 42.30.110(1)(i) and for approximately 10 minutes.

 

The Regular Meeting reconvened at 7:00 pm.

 

 

Appearances:

 

Sarah Weinberg, 3304 81st Place SE, spoke about the need for a pool on Mercer Island for children to learn how to swim.

 

Callie Ridolfi, 3432 72nd Ave SE, spoke about potential locations for a farmer’s market on Mercer Island to be a community building opportunity.  She asked that questions about a farmer’s market be added to the city’s budget survey.

 

Beth Brennan, 4140 96th Avenue SE, supports the recommendation from the Arts Council for spending money from the beautification fund for landscaping and floral arrangement for downtown beautification

 

Jane Meyer-Braham, 7420 North Mercer Way, spoke the Council about the Sister City Association’s activities over the last few years, including the delegation trip to Thonon-les-Bains in August.

 

Orm Sherwood, spoke about the Mayor and City Manager representing Mercer Island during the delegation trip to Thonon-les-Bains. He thanked the Council for their support of the Sister City Program.

 

Sue Sherwood, spoke about her experiences with the Sister City Association and asked the Council to enhance the gateways to Mercer Island.

 

Sarah Weinberg, reinforced the idea of sister city relationship and keep program going. She supports the effort for beautification in the town center.

 

Minutes:

 

(3)        It was moved by Councilmember Litzow; seconded by Councilmember Goldmanis to:

Approve the Regular Meeting Minutes of November 5, 2007 as written.

Motion passed 7-0.

 

 

Consent Calendar:

 

(4)        Payables:  $134,716.88              Payroll: $565,269.80

 

(5)        AB 4241            2007 Street Improvements Project Close-Out: Accept the completed 2007 Street Improvements project and authorize staff to close out the contract.

 

(6)        AB 4240            Amendment to eCityGov Alliance Interlocal Agreement: Approve Amendment One to the 2005 Interlocal Agreement Establishing eCityGov Alliance.

 

It was moved by Councilmember Jahncke; seconded by Deputy Mayor Pearman to:

Approve the Consent Calendar and the recommendations contained therein.

Motion passed 7-0.

 

 

Regular Business:

 

(7)        AB 4239            South Mercer Playfield Lighting Bid Award

 

Assistant City Manager/Parks & Recreation Director Pete Meyer presented the project budget for lighting at the South Mercer Playfields which includes the base bid items (light for the all weather field), alternate 1 (track lighting), construction contingency of 15% of the bid amounts, project design, project management and contract administration, additional construction activities performed by the parks maintenance crew, 1% for the arts and sales tax. He explained that awarding of the full contract will require a budget appropriation of an additional $68,239 from the balance in the Capital Improvement Fund (from Real Estate Excise Tax receipts in 2007).

 

It was moved by Deputy Mayor Pearman; seconded by Councilmember Grady to:

Award Schedule ‘A’ (base bid and alternate 1) to Service Electric Co. Inc. in the amount of $248,540.29 (includes sales tax).  Set the total project budget at $330,239.  Appropriate $68,239 from the Capital Improvement Fund and direct staff to administer the construction contract.

Motion passed 7-0.

 

 

 

 

(8)        AB 4238            Town Center Plaza Design and Cost Update

 

Deputy City Manager Londi Lindell presented information on the Town Cener Plaza Design on 78th Avenue SE between SE 27th Street and Sunset Highway.  She stated that construction of the Plaza will be coordinated with construction of the two new developments currently being built on either side of the planned Plaza. 

 

Assistant City Manager/Parks & Recreation Director Pete Meyer provided designs to recommend that Council consider designing an active vs. passive water feature as a focal point of the plaza to be located on the City’s existing Sculpture Garden, north of Sunset Highway. 

 

With support of the Sister City Association and the Chamber of Commerce staff recommends adding enhanced seasonal floral features to both the Plaza and the Town Center Gateways.  An increase of $10,000 to the City’s Town Center landscape contract in 2008 is needed to add such floral enhancements.

 

It was moved by Deputy Mayor Pearman; seconded by Councilmember Litzow to:

Direct staff to proceed with additional design of the Town Center Plaza to include an active water feature on the north end of the Plaza; authorize staff to spend approximately $22,000 for a landscape architect to prepare a concept development design (schematic design with budget) from the $350,000 budgeted for Plaza improvements; direct staff to return to Council with such concept design alternatives for Council approval of final design and budget for such enhanced Plaza features.

Motion passed 7-0.

 

It was moved by Deputy Mayor Pearman; seconded by Councilmember Litzow to:

Increase 2008 Town Center landscape budget from $71,000 to $81,000 for the addition of floral exhibits at the two Town Center Gateways and throughout the Town Center.

Motion passed 7-0.

 

 

 (9)       AB 4236          3rd Quarter Financial Status Report; Mid-Biennial Budget Adjustment Ordinance; Preliminary Property Tax Levy

 

Finance Director Chip Corder the mid-biennial budget review of the City’s 2007-2008 adopted budget, as required by state law, before the end of the first year of the fiscal biennium.  His review encompassed the following:

·         Update on the City’s financial status through September 30, 2007

·         Holding a public hearing on proposed revenue changes for 2008 and any budget adjustments for the 2007-2008 biennium

·         Consideration and adoption of resolutions regarding 2008 water, sewer, stormwater, and EMS utility rates

·         Consideration and adoption of ordinances related to 2008 property tax levy amount and percentage increase

·         Consideration and adoption of ordinance amending the 2007-2008 adopted budget

 

The Mayor opened the Public Hearing at 8:39 pm.

 

Rob Sexton, Utility Board Chair, spoke about the Utility Board’s recommendations for the proposed sewer utility rate and the sewer lake line replacement project.

 

David Laub, Utility Board Vice-Chair, spoke about the Utility Board’s recommendations for the water, stormwater and EMS rates and the senior citizen low-income discount for Mercer Island utilities.

 

The Mayor closed the Public Hearing at 8:46 pm.

 

It was moved by Councilmember Grausz; seconded by Councilmember Goldmanis to:

Adopt Resolution No. 1390, which establishes classifications of water users and a schedule of charges for water usage, a schedule of rates for fire service, a schedule of special service charges, meter and service installation charges, and connection charges effective January 1, 2008 and thereafter.

Motion passed 7-0.

 

It was moved by Councilmember Grausz; seconded by Councilmember Grady to:

Adopt Resolution No. 1391, which establishes rates and connection charges for sewerage disposal services supplied by the City of Mercer Island effective January 1, 2008 and thereafter.

Motion passed 7-0.

 

It was moved by Councilmember Grausz; seconded by Deputy Mayor Pearman to:

Adopt Resolution No. 1392, which establishes the monthly service charge for storm and surface water services supplied by the City of Mercer Island effective January 1, 2008 and thereafter.

Motion passed 7-0.

 

It was moved by Councilmember Grausz; seconded by Councilmember Litzow to:

Adopt Resolution No. 1393, which establishes the monthly utility fee for the emergency medical and ambulance services supplied by the City of Mercer Island effective January 1, 2008 and thereafter.

Motion passed 7-0.

 

It was moved by Councilmember Grausz; seconded by Councilmember Jahncke to:

Adopt Ordinance No. 07-11, which appropriates funds and fixes the amount of property taxes to be levied for the year 2008.

Motion passed 7-0.

 

It was moved by Councilmember Grausz; seconded by Councilmember Grady to:

Adopt Ordinance No. 07-12, which identifies the dollar amount and percentage increases of the regular property tax levy and the two levy lid lifts for the year 2008.

Motion passed 7-0.

 

It was moved by Councilmember Grausz; seconded by Mayor Cairns to:

Adopt Ordinance No. 07-13, which amends the 2007-2008 adopted budget.

Motion passed 7-0.

 

 

 (10)      AB 4242            B&O Tax Ordinance (1st Reading & Possible Adoption)

 

Council asked questions of staff regarding the changes to the City’s Business & Occupation (B&O) Tax.

 

It was moved by Councilmember Litzow; seconded by Councilmember Goldmanis to:

Suspend the Council rules and adopt proposed Ordinance No. 07C-14 amending the City’s Business & Occupation (B&O) Tax on first and final reading.

Motion passed 7-0.

 

 

OTHER BUSINESS:

 

Councilmember Absences: 

There were no absences.

 

Planning Schedule: 

Sewer Lake Line Update may be scheduled on December 10th.

 

Board Appointments:

The Mayor appointed the following individuals to the Parks Capital and Operations Levy Citizen’s Stakeholder Group:

·         Three City Councilmembers: Jim Pearman, Steve Litzow, Dan Grausz

·         Three citizens-at-large: Don Cohen (Chair of Committee), TBD, TBD

·         Fifteen user/interest group representatives: Myra Lupton (Friends of Luther Burbank Park), Debbie Bertlin (MI Preschool Association, Susan Mattison as alternate), TBD (MI-DOG), Julie Crow (MI Youth Soccer Club), Brian Emanuels (MI Little League), TBD (MI Baseball Club), Blair Rasmussen (MI Boys & Girls Club), Matt Grogan (Jewish Community Center), Liz Dodd (MI School District), TBD (MI Youth Lacrosse), Peter Lansman (eTeam/High School Student), Marsha Mellinger (Ellis Pond Adopt-A-Park Neighbor, John McAlvay as alternate), Margaret Amory (Wildwood Park Adopt-A-Park Neighbor), TBD (Rotary Park Adopt-A-Park Neighbor), Fletch Waller (Open Space Conservancy Trust)

 

Councilmember Reports:

City Manager Rich Conrad reported that Sound Transit agreed to generate a press release regarding the Park-and-Ride Lot.  Sound Transit reports that the lot will not be open in 2007.  Councilmember Grausz would like a letter drafted to Sound Transit demanding a firm schedule for re-opening.

Councilmember Litzow reported on the ETP meeting.

Councilmember Grady reported on the Utility Board and Open Space Conservancy Trust Meetings.

Councilmember Grausz thanked Pete Mayer for the South Mercer Playfields Dedication Ceremony.

 

It was moved by Councilmember Grausz; seconded by Councilmember Jahncke to:

Suspend the Council rules for all previously adopted ordinances regarding 2008 property taxes and budget amendments.

Motion passed 7-0.

 

 

Executive SESSION:

 

The Council adjourned to Executive Session at 9:32 pm to discuss property acquisition per RCW 42.30.110(1)(b) and potential litigation per RCW 42.30.110(1)(i) and for approximately 60 minutes.

 

 

Adjournment:           10:52 pm

 

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