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Monday, February 04, 2008

Call To Order:

Mayor Jim Pearman called the meeting to order at 7:03 pm in the Council Chambers of City Hall, 9611 SE 36th Street, Mercer Island, Washington.



Roll Call:

Councilmembers Bruce Bassett, Mike Cero, Mike Grady, Steve Litzow, Deputy Mayor El Jahncke and Mayor Jim Pearman were present. Councilmember Dan Grausz was absent.





There were no appearances.





(1)        It was moved by Councilmember Litzow; seconded by Councilmember Grady to:

Approve the Regular Meeting Minutes of January 22, 2008 as written.

Motion passed 6-0.



Consent Calendar:


Deputy Mayor Jahncke requested moving AB 4264: Human Services Pooled Funding Interlocal Agreement to the first item of Regular Business.


(2)        Payables: $1,589,601.39            Payroll: $567,411.82


(3)        AB 4266            Acceptance of Federal Funds for “Drug Free Communities”: Authorize acceptance of the federal Drug Free Communities grant funding and the corresponding grant expenditures.  The required budget adjustment for grant expenditures in the amount of $83,059 will be included in the budget amending ordinance submitted to Council as part of the 1st Quarter 2008 Financial Status Report.


(5)        AB 4262            Parkwood Watercourse Stabilization and Trail Closeout: Accept the completed Parkwood Sub-Basin 45b Watercourse Stabilization and Trail project and authorize staff to close out the contract.


It was moved by Councilmember Litzow; seconded by Councilmember Bassett to:

Approve the Consent Calendar and the recommendations contained therein.

Motion passed 6-0.



Regular Business:



(4)        AB 4264            Human Services Pooled Funding Interlocal Agreement


Deputy Mayor Jahncke asked about the purpose of the agreement.  Youth and Family Services Director Cindy Goodwin responded that the agreement is to help streamline processes and create efficiencies in providing human services in King County.




It was moved by Councilmember Cero; seconded by Councilmember Litzow to:

Authorize the City Manager to sign the 2007-2008 Memorandum of Understanding Establishing the Human Services Pooled Fund.

Motion passed 6-0.



(6)        AB 4259            Accept Federal Seizure Funds and Authorize Expenditure for Police Department Use


Police Chief Ed Holmes, Service Commander Leslie Burns and Operations Commander Dave Jokinen presented information regarding federal seizure funds that were received by the Police Department from the IRS in September 2007and proposed uses for the funds in acquiring much needed equipment for the Police Department. 


It was moved by Councilmember Grady; seconded by Deputy Mayor Jahncke to:

Recognize receipt of $419,687.44 in Federal seizure funds and authorize the expenditure of $175,000 for Police Department use as described in AB 4259.

Motion passed 6-0.



(7)        AB 4261            Puget Sound Energy Undergrounding Project


Maintenance Director Glenn Boettcher and officials from Puget Sound Energy explained the proposed improvement projects for undergrounding power at the south end of Mercer Island.  The South End Reliability Project, which is in the planning stages, will create a second transmission route to the South Substation via Island Crest Way. The companion project would convert from overhead to underground the PSE system along SE 68th Street from the South Substation to East Mercer Way and then continue along East Mercer to SE 53rd Place.


It was moved by Councilmember Grady; seconded by Deputy Mayor Jahncke to:

Decline the design proposal to convert the PSE system along the south portion of East Mercer Way and request a modified design proposal for the conversion of only SE 68th Street, and direct staff to support PSE in gaining the approval of the Open Space Conservancy Trust Board for the South End Reliability Project.


It was moved by Councilmember Bassett; seconded by Councilmember Cero to:

Amend the motion by deleting the second half of the main motion: “and direct staff to support PSE in gaining the approval of the Open Space Conservancy Trust Board for the South End Reliability Project.”

Motion passed 5-1 (Deputy Mayor Jahncke dissented).


Main motion passed 6-0.


It was moved by Councilmember Litzow; seconded by Deputy Mayor Jahncke to:

Direct staff to support and work with PSE to develop the South End Reliability Project.

Motion passed 6-0.



(8)        AB 4263            Mercer Island’s “Leading Indicators” Model


Finance Director Chip Corder presented the model for the new, city-wide performance model as directed by the Council in the 2007 work plan.  The new model would connect performance measures to the budget/capital improvement plan process.


Following discussion the Council directed staff to take out the “sustainability” measures, to reduce the total number of measures from 40 to 30, to either eliminate or improve the measures that were specifically questioned, and to eliminate only the “numbers” associated with the City’s priorities of government.  Regarding “sustainability” measures, Council intends to add them to the model after having worked through this issue further. 






Councilmember Absences: 

Councilmember Grausz’ absence was excused.

Councilmember Litzow’s absence from the annual planning session was excused.


Planning Schedule: 

City Manager Conrad explained that staff is working on the planning schedule for the rest of the year based on the 2008 work plan from the Council’s planning session.

City Manager Conrad stated that King County Councilmember Jane Hague will be coming on March 3rd for an annual check-in.


Board Appointments:

There were no appointments.


Councilmember Reports:

Deputy Mayor Jahncke spoke about phone books being left on Mercer Island.  City Manger Conrad has asked Development Services to follow-up with the companies.

Councilmember Grady asked about the letter to state representatives regarding green fleet initiatives.



Adjournment:           9:26 pm.


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