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Open Space Conservancy Trust - Minutes     
Thursday, March 20, 2008

Call To Order:

Chairperson Rita Moore called the meeting to order at 6:06pm in the City Council Chambers of City Hall.


Roll Call:

Rita Moore, Chairperson, Don Cohen, Vice Chairperson, Liz Sanderson, Dan Grausz, Tina Lanzinger, Elliot Newman and Fletch Waller were present.



Pete Mayer, Director Parks and Recreation

Paul West, Parks Natural Resource Coordinator

Amber Britton, Arts and Events Coordinator

Deborah Alexander, Senior Admin. Assistant, were present.



(1)                 It was moved by Vice Chair Cohen; seconded by Trustee Newman to:


Approve the minutes of February 21, 2008.


Motion passed 7-0



There were no public appearances.


Regular Business:



(2)                 Destination Recreation/Summer Celebration! – Amber Britton


Amber Britton gave a brief presentation on the new Parks and Recreation campaign “Destination Recreation” that is due to kick off at Summer Celebration! this summer. She showed a short slide show highlighting the spirit of the campaign and talked about the 2008 Summer Celebration! theme and encouraged the board to take advantage of the theme for their booth at the event.


The board discussed the possibility of putting together a Summer Celebration! booth. Earthcorp is reportedly interested in putting a booth together for Summer Celebration! and Pete Mayer and Amber Britton suggested that the Open Space Conservancy Trust might consider partnering with them for the event. Trustee Waller reported that Richard Louv (author of Last Child in the Woods) was unable to make a commitment to come support the board at Summer Celebration! due to other commitments. Trustee Waller also feels this would be a good time to get the word out about the health of Pioneer Park. The board also discussed putting together some photographs and/or a stump to illustrate the root rot problem in Pioneer Park for the booth. Trustee Waller suggested a video of Paul explaining the issues in the park. Amber Britton suggested that a video might be good for the Earth Day event, Trails Day event, or as a short PSA to be shown before the outdoor movies.


Vice Chair Cohen suggested the board come up with some theme ideas for Summer Celebration! and form a committee to pursue one or more ideas in preparation for the event. Some ideas brought up were: having someone dress up like a western red cedar, problems with the health of the park, western trails, seedling give aways combined with education on the need for reforestation, coordinated effort with Earth Corps, a passport of Pioneer Park, Geocaching, a map of the trails and photographs.


Chair Moore volunteered to serve on a subcommittee for developing ideas for the Summer Celebration! booth as did Trustee Sanderson. They will work with Earth Corps to provide something to the public at the Earth Day event on April 19th, and give the board an update on their activities at the next scheduled Open Space meeting..


(3)        Election of Officers – Board


Trustee Sanderson was nominated for the Secretary, which she accepted. Trustee Sanderson nominated Trustee Waller for the Vice Chair, which he accepted. Trustee Lanzinger nominated Vice Chair Cohen as Chair, seconded by Trustee Waller. Chair Moore asked if there were any additional nominations, to which there were none.


It was moved by Trustee Newman, seconded by Trustee Lanzinger to:


Close nominations.


It was moved by Trustee Grausz, seconded by Trustee Newman to:


Elect nominated trustees by acclamation.


Motion passed 7-0


(3)           Annual Report – Rita Moore


Chair Moore read Trustee Waller’s suggestions for additions to the annual report. These suggestions included adding information about some of the actions that took place in 2007, such as financial data, invasive removals, and plantings. Chair Moore agreed to add the sanican screening to the report. There was discussion and agreement about rewording the portion about the PSE project to more accurately reflect the feelings of the trustees about the issues involved. There was also discussion and agreement about including in the report the trust board’s concerns and intentions regarding their involvement in the decision making process in partnership with the City Council. Paul West agreed to put together some data to include in the Annual Report including items in Trustee Waller’s suggestions. Paul West will compile the information in a final form for the City Council meeting on April 21st with the approval of Chair Moore and Vice Chair Cohen.


It was moved by Trustee Newman, seconded by Trustee Lanzinger to:


Approve the annual report with the revisions discussed at this meeting, and submit it to the City Council meeting on April 21st. The revisions discussed includes the following: “Various trust members expressed concerns about wholesale removal of trees from the park for this purpose. The Trust requested further information from PSE and is waiting for a response. The Trust has discussed the respective roles of the trust and the City Council with regard to this issue and is hopeful that the City Council will give appropriate deference to the Trust recommendations which will be based on more complete information received from PSE.”


Motion passed 7-0


(4)           2008 Work Plan – Paul West


Trustee Waller requested budget information in the work plan, and Vice Chair Cohen suggested a minor change in wording regarding the new trustees. There was no other discussion regarding Paul West’s proposed 2008 Work Plan.


(5)           SE Quadrant Update – Paul West


Paul West reported that Restoration Logistics has completed the planting of trees throughout the blow down area in the SE Quadrant amounting to a couple hundred trees including Western White Pine, Cedar, Cascara and Big Leaf Maples.




(6)           Update on Herbicide Test Area – Paul West


Paul West showed some photographs of the test area, and pointed out the location of the site on a map of the park. He indicated that the area is way off the trail and was fenced and signs were posted. The effectiveness of this test will be evaluated over the next year to see if it achieves the goal of killing the ivy.


(7)           Next Meeting – Rita Moore


The next meeting is scheduled for Thursday, April 17th. There are no known scheduling conflicts with the Trustees for the next meeting.


Adjournment:   7:25pm


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