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Monday, June 02, 2008

CALL TO ORDER:
 
Mayor Jim Pearman called the meeting to order at 6:05 pm in the Council Chambers of City Hall, 9611 SE 36th Street, Mercer Island, Washington.
 
 
ROLL CALL:
 
Councilmembers Bruce Bassett, Mike Cero (arrived 9:00 pm), Mike Grady, Steve Litzow, Deputy Mayor El Jahncke and Mayor Jim Pearman were present. Councilmember Dan Grausz was absent.
 
 
STUDY SESSION:
 
(1)        AB 4311            Pedestrian and Bicycle Facilities Plan Update—Key Issues
 
Development Services Director Steve Lancaster introduced project consultant Pat Dugan, then presented the following key policy issues regarding the update of the Pedestrian and Bicycle Facilities Plan:
  • Pedestrian/bicycle/vehicle conflicts
  • East and West Mercer Way shoulder use options
  • Town Center connectivity
  • Safe Routes to Schools
  • Sustainability
  • “Centerline” vs. “Routine Accommodation” approach to transportation improvements
  • Relationship to Parks and Recreation Plan
 
Following discussion the Council responded that:
  • The “guiding principles” from the 1996 plan are still good principles
  • Sustainability, routine accommodation and connectivity should be added to the 1996 list of “guiding principles”
  • The City should support the School District efforts on Safe Routes to School, with “safety” also considered a guiding principle.
  • Staff should come back with suggestions for parking issues on the Mercer Ways
 
It was recognized that the Plan Update will likely reflect a shift from an emphasis on recreational use of pedestrian and bicycle facilities to a clearer balance between recreational and transportation uses.
 
Staff will be returning to the Council on August 4th for a briefing, but will not make formal recommendations until after public workshops scheduled for this fall.
 
 
APPEARANCES:
 
Callie Ridolfi, 3234 72nd Avenue SE, thanked the City of the support of the Farmer's Market; the Parks & Rec and Development Services departments for their help with logistics, signage and traffic control; Joy Johnston for getting the word out; Joyce Trantina for help with permitting; and the Council's support of the grant to cover the costs of the street permit, right-of-way permits and signage.  She stated that August 10th there will be an opening celebration at 10:00 am.
 
Kim Kendall, 6731 West Mercer Way, appreciates the Council’s efforts around sustainability.  She encouraged the Council to reduce carbon emissions by King County standards. She believes there is an urgency to reduce emissions by 7% per year to be down to 80% by 2020 instead of 2% per year.
 
Peter Donaldson, 3635 88th Ave SE, is thrilled with sustainability action on Mercer Island and hopes these foundation practices lead to solid policies.
 
Hillary Benson, 7344 Island Crest Way, supports meandering trail for the Island Crest Way Trail Project.  She would like to have a raised trail above road surface and a fence with reflectors on the steep part of the trail to provide a physical buffer and turtles on road to alert drivers.  She opposes the widening of Island Crest Way as a wider road would encourage faster speeds.
 
Roger Shubert, 8521 SE 71st Street, spoke about the Island Crest Way Trail Project.  He stated that it seems like the current trail is hardly used and that strollers and runners use the road as the gravel trail is not stable.  He would like to see the Council consider a permanent surface for the trail.
 
Sally Brick, 8852 SE 74th Place, stated that a raised surface or a fence is an important of safety feature for the steep part of the trail and it will influence parents’ choice to use the trail or not for taking kids to school.  She expressed concern about pedestrians crossing Island Crest Way to use the new trail.
 
 
MINUTES:
 
(2)        It was moved by Councilmember Litzow; seconded by Councilmember Grady to:
Approve the Study Session and Regular Meeting Minutes of May 5, 2008 as written.
Motion passed 5-0.
 
It was moved by Councilmember Bassett; seconded by Councilmember Litzow to:
Approve the Study Session and Regular Meeting Minutes of May 19, 2008 as written.
Motion passed 5-0.
 
 
Consent Calendar:
 
(3)        Payables:   $479,483.48            Payroll:    $601,481.09
 
It was moved by Councilmember Litzow; seconded by Councilmember Bassett to:
Approve the Consent Calendar and the recommendations contained therein.
Motion passed 5-0.
 
 
REGULAR BUSINESS:
 
(4)        AB 4314            North Mercer Way Resurfacing Bid Authorization (no presentation)
 
Councilmember Jahncke asked questions regarding the 10% contingency for the project.
 
It was moved by Councilmember Jahncke; seconded by Councilmember Litzow to:
Authorize staff to advertise for construction bids for the 2008 North Mercer Way Resurfacing project.
Motion passed 5-0.
 
 
(5)        AB 4306            1st Quarter 2008 Financial Status Report (no presentation)
 
It was moved by Councilmember Jahncke; seconded by Councilmember Bassett to:
Suspend the City Council Rules of Procedure 5.2.
Motion passed 5-0.
 
It was moved by Councilmember Jahncke; seconded by Councilmember Grady to:
Adopt Ordinance No. 08-04, amending the 2007-2008 budget.
Motion passed 5-0.
 
 
(6)        AB 4309            2007 Year-End Transfer—Preliminary Recommendation
 
Finance Director Chip Corder presented the 2007 year-end transfer for Council to address unfunded one-time operating and capital needs.  Funding for the year-end transfer comes primarily from surplus revenues from the prior year in the General Fund and the CIP-related funds.
 
Council directed staff to increase funds for Sustainability by $50,000 for energy and water conservation for total of $60,000 (funding source to be determined by staff) and bring back a budget amending ordinance for approval of the 2007 Year-End Transfer at the June 16, 2008 meeting.
 
(7)        AB 4303            Island Crest Way Trail Project
 
Maintenance Director Glenn Boettcher presented staff’s analysis of the surface for the Island Crest Way Trail that will meet needs of pedestrians, wheelchairs and strollers and the replanting and landscaping strategy to buffer the trail from the road and fill in areas where the hazardous trees were removed.  He also spoke about the need to re-direct funds from the Pedestrian and Bicycle Facilities Gap Completion project in order to cover the cost of the adjustments.
 
It was moved by Councilmember Bassett; seconded by Councilmember Litzow to:
Authorize staff to proceed with the construction of the Island Crest Way Trail Project as described in Option C Revised (in AB 4303) and re-direct $35,000 from the Pedestrian and Bicycle Facilities Gap Completion project to the trail project. Authorize staff to proceed with landscaping design work. Evaluate a shared asphalt trail at the "steep hill" section as a second phase and as part of the 2009 TIP update. Evaluate adding bike lanes as part of a future Pedestrian and Bicycle Facilities project.
Motion passed 5-0.
 
 
(8)        AB 4310            Six-Year Transportation Improvement Plan (TIP) Adoption
 
City Engineer Patrick Yamashita explained the changes that were made to the TIP since the previous meeting including: combining the traffic signals in the Town Center into one project, scaled back version of Option 1 and Option 3c of the improvements to the Island Crest Way/Merrimount intersection, the development of the Neighborhood Traffic Calming Program, changing the timing of the residential street overlays, Town Center street overlays and  guardrail development and additional funding to start the design the East Mercer Way shoulder project.
 
The Council discussed Option 3C and further clarified the proposed changes to Island Crest Way with this option.  They also discussed the design of the East Mercer Way Phase 6.
 
It was moved by Councilmember Bassett; seconded by Councilmember Grady to:
Adopt the Six Year Transportation Improvement Plan for 2008-2013, appropriate $75,000 to start the design of East Mercer Way Phase 6 and appropriate $541,000 for the Island Crest Way/Merrimount Improvements identified as Project C.5 for 2008 (Option 3C).
 
It was moved by Councilmember Bassett; seconded by Councilmember Litzow to:
Amend the previous motion to include:
…with a staff evaluation of bus stops along the Island Crest Way corridor to ensure the design does not impede traffic flow.
Motion passed 5-0.
 
Main motion passed 5-0.
 
 
(9)        AB 4315            Sustainability Work Plan Adoption
 
Interim Deputy City Manager Linda Herzog recommended Council adoption of the Sustainability Work Program for the remainder of 2008.  Items in the plan include:
  • Create a “sustainability scorecard” formula
  • Set sustainability goals for City vehicle fleet that reflect regional Green Fleet Partnership goals
  • Reassess City vehicle uses / needs and apply those findings to vehicle replacement specifications
  • Use MI over-sample within King County’s 2008 household survey to establish a baseline of current residential sustainability behaviors
  • Create and disseminate public information on sustainable practices and products; use Summer Celebration as important public information venue
  • Explore Puget Sound Energy programs and grants as basis to form public agency conservation partnership with MI School District and potentially Bainbridge Island
  • Establish micro-investment fund for City Manager to support employee-generated sustainability initiatives
  • Research / adopt “green practices” of the various professional disciplines within City operations
  • Brief City Council on Code Amendments and Regulatory Actions that would increase sustainability city-wide
 
Ms Herzog acknowledged the Council’s approval of $10,000 in new funding out of the 2007 year-end transfer (see AB 4309) and the additional $50,000 in funding proposed and supported by Council members during discussion of the year-end transfer action.  She also summarized sustainability work items that Council may expect to see included in the proposed 2009-10 biennial budget and work program.
 
It was moved by Councilmember Litzow seconded by Councilmember Grady to:
Approve the proposed Sustainability Work Program for the remainder of 2008.
Motion passed 6-0.
 
 
OTHER BUSINESS:
 
Councilmember Absences: 
Councilmember Grausz’ absence was excused.
Councilmember Grausz will be absent June 16.
Councilmember Jahncke will be absent July 21.
 
Planning Schedule: 
Add First Hill Property Surplus on June 16th.
Councilmember Cero asked to have the Renton Airport Noise Monitoring back on the Planning Schedule. 
Councilmember Litzow asked about the agenda for the Mini-Planning Session.  City Manager Conrad responded that items on the agenda include: the 2009-10 biennial budget, the parks bond/levy, the 2008 Council work plan, review of the financials for the Northwest Center Pool, tolling on I-90 and other topics the Council would like to discuss.
 
Board Appointments:
The 2008 Board appointments will be made at the June 16th Council Meeting.
 
Councilmember Reports:
Mayor Pearman reported that there is an agreement on the PEAK project.
Mayor Pearman reported on a meeting regarding tolling and the draft of the letter on Mercer Island’s position.
 
 
EXECUTIVE SESSION:
 
The Council adjourned to Executive Session at 9:24 pm to discuss potential litigation per RCW 42.30.110(1)(i) and for approximately 30 minutes.
 
 
ADJOURMENT:          10:00 pm
 

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