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Thursday, September 18, 2008

Call To Order:


Chairperson Don Cohen called the meeting to order at 6:06 pm in the City Council Chambers of City Hall.


Roll Call:


Don Cohen, Chairperson; Fletch Waller, Vice Chairperson; Dan Grausz, Council Liaison; Tina Lanzinger and Rita Moore were present. Liz Sanderson, Secretary and Elliot Newman were absent.


Staff Present:


Peter M. Mayer, Asst City Manager, Parks & Recreation Director

Paul West, Parks Natural Resource Coordinator

Keith Kerner, Parks Superintendent

Deborah Alexander, Senior Admin. Assistant, were present.




(1)                 It was moved by Trustee Moore, seconded by Council Liaison Grausz, to:

Approve the minutes of August 21, 2008.

Motion passed 5-0




There were no public appearances.


Regular Business:


(2)                 Interpretation and Wayfinding – Paul West and Chuck Lennox, Cascade Interpretive Consulting


Paul West introduced Chuck Lennox from Cascade Interpretive Consulting who gave a presentation on how to approach Interpretation and Wayfinding programs in Pioneer Park. He suggested a process of answering the following questions in preparation for implementation of an Interpretation and Wayfinding program:


What are the resource and visitor issues?

What are your goals and objectives?

Who is the audience?

What is your message?


After these questions have been addressed, he recommended that Interpretation and Wayfinding be planned in tandem.


Many of the Trustees expressed a desire to limit the amount of signage in the park and keep the experience primarily natural. Paul West talked about using temporary signage to keep things fresh and interesting. Vice Chair Waller asked about the potential of using the 1% for Arts money to fund this kind of a project. Pete Mayer said that the Arts Council makes the decisions about how to spend this fund. Pete Mayer also suggested the possibility of pursuing grants as a funding source. Council Liaison Grausz mentioned the beautification fund as another possible source for funding. Keith Kerner suggested taking into consideration operation and maintenance costs before making any decisions.


Vice Chair Waller stated that he liked the idea of running a column in the Mercer Island Reporter on a monthly basis. Chair Cohen suggested doing a pilot wayfinding/signage project before a more comprehensive effort. Trustee Lanzinger suggested perhaps using painted rocks as temporary signage.


Chuck Lennox suggested coming up with a list of management issues and crafting a pilot project from that list.


Pete Mayer suggested the Trustees do some brainstorming on issues they might want to convey, as well as needs for wayfinding.


Council Liaison Grausz suggested that the Trust Board answer two fundamental questions: (1) Would the Trustees like to implement a wayfinding system, an interpretive system or both; and (2) Would they like these systems to be permanent or temporary. Chair Cohen suggested that the discussion seemed to reflect an interest in both wayfinding and interpretive systems, with the wayfinding being permanent (though not intrusive) and the interpretive being temporary.


The Trustees requested that staff compose a list of things to consider for implementing a wayfinding program, which will be discussed at the next meeting.


(3)           Public Education Workplan– Don Cohen


Chair Cohen suggested postponing the topic of “Letterboxing” until the next meeting so Trustee Newman could contribute his ideas.


Trustee Moore agreed to come back to the next meeting with a docent walk plan which would include a time frame for implementing.


At the last meeting Trustee Sanderson agreed to work on a reprinting of “Pioneer Park a Natural History”, but has been out of town.


(4)           Pioneer Park video spot update Paul West and Fletch Waller


Paul West and Fletch Waller met with Joy Johnston, Communications Coordinator for the City, and the video producer last week. Next week some video footage will be shot. The content will be about the characteristics of a healthy and unhealthy forest as well as what is being done to preserve it.  This piece will be produced and aired in mid November.


(5)           Path Lighting PlanPaul West


Included in the agenda packet was a proposal from Jim Kennedy with Intolight for a strategy for lighting the path along Island Crest Way. Trustee Moore and Newman provided input on this project.


The proposal would include five poles which would provide the minimum amount of light required to find your way along the path. The estimated cost for this system is $48,440.41. This proposal does not require a new service and is strictly for installation of the light poles (it does not include the cost for the electricity use.)


Some of the Trustees expressed a dislike of pole lighting, but most seemed open to considering a bollard lighting solution. The Trust Board asked staff to come back to the next meeting with some pricing and options on bollard style lighting.


(6)           Update on Parks Levy ProcessDan Grausz


There will be a public forum sponsored by The Reporter on October 16th and another sponsored by The Friends of Luther Burbank Park after that. Staff is preparing a public information mailer that will be sent out to island residents which will include details of the projects, including a map.


(7)           New Meeting Date – Deborah Alexander, Don Cohen


Deborah Alexander collected data from a poll of the Trustees. The data showed that the best possibility for the new meeting date is the second Thursday of the month.


It was moved by Vice Chair Waller, seconded by Trustee Moore that:

The regular meetings of the Open Space Conservancy Trust Board be moved to the second Thursday of the month.

Motion passed 5-0


There was a short discussion about the potential of changing the regular meeting time of 6:00 p.m.  No one saw a need for a change.


It was suggested by Vice Chair Waller to have the October meeting take place on October 23rd. Trustee Lanzinger seconded this suggestion. Deborah Alexander agreed to poll the Trustees about this meeting date to make sure there is a quorum.


Adjournment:   8:01 pm





Don Cohen, Chairperson







Deborah Alexander, Scribe



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