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Wednesday, April 08, 2009

Call to Order

The meeting called to order by Chair, Helen Martin, at 6:40 pm at the Community Center at Mercer View, 8236 SE 24th Street, Mercer Island, WA 98040


Roll Call

Helen Martin, Judith Powers Leithe, Jane Ditzler, Katalin Pearman, Tamar Babar, Kevin Curry and Beth Brennen. Absent:   Tudor Sherrard and Ellen Hochberg.


City Council Present:

Councilman Bruce Bassett.



Diane Mortenson, Manny O’Campo, Amber Britton and Eileen Hemmis Trifts



Diane Mortenson introduced Interim Parks & Recreation Director, Manny O’Campo.



Manny Cawaling, Executive Director, Youth Theatre Northwest, 8805 SE 40th St | PO Box 296, Mercer Island, WA 98040 ~ 206.232.4145.

Manny Cawaling put forth a request for the Arts Council to make a recommendation to the Mercer Island City Council for approval of a request for one-time city funding support of $20,000 as short term “bridge” funding to aid the Theater’s immediate operations.

Manny O’Campo indicated direction from City Council and City Administration:

o    Council and City Administration have provided direction to have this request come through the Arts Council for comment and potential recommendation.

o    Council and City Administration agree that this funding request be evaluated in the context of the Council’s confidence that Youth Theater Northwest has presented a viable and achievable financial plan to ensure that this type of funding support will not be necessary to be seen as recurring.

o    If the Arts Council agrees to recommend funding, it is the City Council’s expectation that this will be transmitted to the Council at the earliest time possible.

The 1% for the Arts Fund could be considered as a potential funding option; however, it would take an amendment to the current Ordinance to accommodate a request of this nature.  There are sufficient funds in the 1% for the Arts Fund to accommodate this request, as well as the $60,000 previously budgeted from this fund in support of a potential recommendation from the Arts Council for a public art piece or pieces.


Beth Brennen made a motion that the Mercer Island Arts Council send a recommendation to the Mercer Island City Council to provide funding of $20,000 to Youth Theater Northwest on a one time basis from the 1% for arts fund, and that we direct staff to work on something that would benefit the public of Mercer Island.  The motion was seconded by Jane Ditzler.


Jane Ditzler requested an amendment to change the word ‘something’ to ‘a list of potential benefits to the public’

Beth seconded the amendment.


A vote was called for on the amendment to the motion.  The vote was six in favor and one abstention. The amendment was approved.


Kevin Curry suggested an amendment stating: That in consideration of the fact that Youth Theater Northwest has set a fund raising target of $100,000 that our $20,000 contribution be contingent on them raising the first $80,000.


Judy Leithe seconded the amendment.  A vote was called for on the amendment.  The amendment passed with five votes in favor, one opposed and one abstention.


Judy Leithe proposed an amendment that we would make this contribution as long as it was in kind with a formal reading assist with Mercer Island Schools.  Judy withdrew her amendment after it was suggested that this wording was already in the motion.


Chair, Helen Martin, opened the floor to discussion.  There was no further discussion.  Helen called for the vote.  The motion passed with four in favor two opposed and one abstention. 




Beth Brennen motioned to approve the minutes of March 11, 2009 with the following amendments.


Page 1, under appearances, 9th paragraph, 2nd line.  Add “from Emerald City Smoothie” to the end of the last sentence.

Pages 3, under 4Culture, first paragraph, replace “Diane Mortenson” with “Beth Brennen”.

Page 4, under Community Relations, first paragraph, strike “new 98040 will” and capitalize the word “Reporter”

The motion was seconded and passed unanimously.


Chair Report

No Report.



No Report



Beth Brennen reported on the King County 4Culture March meeting.  As much as $10-20,000 in funding will be going to deserving Arts Councils.  There may be a requirement to prove that the money will go toward something that might otherwise be cancelled due to lack of funding.


Literary and Shakespeare

Judy Leithe reported that the season’s final Classic on Film, “Dead Men Don’t Wear Plaid”, was shown on April 2.  Shakespeare in the Park, Summer Outdoor Theatre will begin in July.



Katalin Pearman reported that the Sumi-e show is coming down Friday. The Northwest Watercolor Society show is going up on Saturday, April 11 The artist reception is scheduled for April 30 from 6-8pm. Several hundred attendees are expected.


Katalin stated that the Gallery Committee is in need recommendations for musicians who are willing to perform for a nominal fee at Gallery receptions.


Katalin gave an update on the Outdoor Sculpture garden

o    It doesn’t appear that Larry McLaughlin will be able to repair the pieces ruined during recent vandalism.  He may propose some new pieces later this year.

o    Lance Carleton took down his sculpture, “Expotentiality”, and Julie Haack’s “Mojave Ship 1” is coming down this weekend.

Amber Britton reported that Steve Jensen’s “Poles” have been repaired and are ready for re-installation.


Katalin tabled her report on the Mercer Island Fine Arts Advisory Committee until the next meeting.


Community Relations 

Jane Ditzler reported that the Mercer Island Reporter has new online calendar, and anyone can add items to it. 


AYPE Update:

o    AMENDED The AYPE Folk Life Festival theme this year is Folk Life Festival AYPE.

o    Jane wanted to know if we could have an AYPE banner to use at Summer Celebration, MMIP, and other Parks & Recreation and City Events.  Amber Britton said that if the AYPE budget could accommodate it, she could give Jane some resources. 

o    Jane reported that we found out we can’t hold a raffle.


o    Jane asked about putting out gallery postcards. Amber said it would have to come out of AYPE budget. It wasn’t budgeted as a gallery show this year.

o    The display case at the library is available for use by the Arts Council for the month of May. Jane asked for a volunteer to help set it up. We will be sharing it with The Big Read.

o    She urged everyone to come on August 16th and to volunteer their time.



The meeting adjourned at 9:00 pm


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