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Wednesday, June 10, 2009

Call to Order

The meeting called to order by Chair, Helen Martin, at 6:43 pm at the Community Center at Mercer View, 8236 SE 24th Street, Mercer Island, WA 98040



Roll Call

Helen Martin, Judith Powers Leithe, Jane Ditzler, Katalin Pearman, Kevin Curry, Beth Brennen, Maryann Huhs, Sara Liberty-Laylin and Fred Poyner. Absent: Ellen Hochberg and Tudor Sherrard.


City Council:

Councilman Bruce Bassett (left at 7:30 pm)



Amber Britton and Eileen Hemmis Trifts




No appearances




Three new Arts Council members were present for their first meeting tonight. Maryann Huhs, Sara Liberty-Laylin and Fred Poyner.  Amber mentioned that they all attended an orientation meeting prior to this Council meeting.



Board Elections and Program Position Appointments:

Ballots were distributed for Executive Board Positions.  There were no additional nominations from the floor.

Election results were as follows:

            Chair, Jane Ditzler

            Vice Chair, Helen Martin

            Member at Large, Katalin Pearman and Beth Brennen


Program Chairs and Associates are as follows:


Program                                   Chair                             Associate(s)

Mostly Music in the Park            Beth Brennen                Helen Martin

Shakespeare                             Judith Powers Leithe     Maryann Huhs

Literary                                     Judith Powers Leithe     Maryann Huhs

4Culture                                    Helen Martin                  Beth Brennen & Sara Liberty-Laylin

Gallery                                      Katalin Pearman            Ellen Hochberg, Fred Poyner & Sara Liberty-Laylin

Public Art                                  Kevin Curry                   Ellen Hochberg

Community Relations                 Helen Martin                  Kevin Curry & Fred Poyner

3rd Thursday                              Helen Martin                  Maryann Huhs


It was agreed that Tudor Sherrard, who has not been in attendance for the past two meetings, can be added as program associate at a later date if he so desires.




Beth Brennen motioned to approve the minutes of May 13, 2009 with the following amendments:

Page 1, Chair Report, 1st paragraph, line 2: Change:  Make Mercer Island  to Color Mercer Island Beautiful.

Page 2, Literary and Shakespeare: 1st paragraph, line 4: Capitalize White Fang

Page 2, Literary and Shakespeare: 1st paragraph, line 5: Insert a paragraph break after the word Rotary.

Page 2, Gallery Report, 3rd paragraph, line 1: Correction: Helen to Katalin.

Page 2, Community Relations Report, 4th paragraph, line 4: Correction: September to August.     

The motion was seconded and passed unanimously.




Chair Report

No Report



City Council Report:
Councilman Bruce Bassett advised the Arts Council that Youth Theatre Northwest will be the first thing on the City Council’s Agenda on Monday.

Jane Ditzler asked if we should formally invite the Mayor and City Council to attend AYP100.  Bruce said it would be nice if they did.




No Report.




Beth Brennan reported that she attended the 4Culture meeting in Renton on May 28.



Literary and Shakespeare

No Report.




Katalin Pearman reported the Seattle Co-Arts Show has replaced the NWWS show in the Gallery. There were over 100 people at the reception.  The next show will be d’Elaine Johnson’s Sea Legends from Around the World beginning June 29.  It focuses on the meaning of the sea for different cultures.  The reception is July 16 from 6:00 to 8:00 pm. From 6:30 to 7:30 pm, d’Elaine will give an hour long presentation on the various Myths of the Sea as shown in her paintings.


The vandalized Island Poles have been restored and are ready to go up again. The artist would like them to be indoors, but the person who purchased them would like them to stay in the sculpture park. We have the ability to keep it in really good shape if it is kept outdoors.  After some discussion, it was agreed that the donor’s wishes should be honored.  Katalin and Beth suggested waiting until the construction is done in August before putting them back up. Amber said she will see if the artist will continue to hold onto them until then.



Community Relations 

Jane Ditzler reported The Mercer Island Reporter featured front page story on “The Big Read”.

The 98040 will come out in July and contain publicity for MMIP and AYP100. The City of Mercer Island Quarterly is also scheduled to come out in July.


Jane presented an update on AYP 100:

  • We are not going to pursue selling tickets at MIVAL’s booth or Farmer’s Market.
  • We will have a booth in Summer Celebration to decorate and advertise Arts Council Programs. The City will give the Arts Council a tent and table and 2 chairs. The booth needs to be manned for 2 days – July 11 & 12. It was agreed to do a bookmark as a hand out; one that publicizes Arts Council programs.
  • The Salmon feed will now be a full lunch and cost about $15, including a bottle of water, which will be covered by the Arts Council. Tickets will be presold.
  • Beth will take over tickets. Helen is going to help with the postcard and PR. 
  • Volunteers are still needed as hosts and hostesses. Jane will plan hold a volunteer’s meeting.





Staff Report:

Amber Britton reported that the Parks & Recreation Department now has a banner on - Third Thursday is one of them.  Our P&R main webpage now has a button on it to take folks directly to the Arts Council pages.


Amber advised the Council that in the future, draft minutes will be sent out prior to meetings with a request that members respond with comments/changes/corrections prior to the next scheduled meeting.  Then a final copy will be voted on at the next meeting.  Katalin suggested we see if we have the budget for a  “Roberts Rules of Order” training for Council members.  Amber will look into it.




The meeting adjourned at 8:15 pm


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