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Wednesday, July 08, 2009

Call to Order

The meeting called to order by Chair, Jane Ditzler, at 6:37 pm at the Community Center at Mercer View, 8236 SE 24th Street, Mercer Island, WA 98040



Roll Call

Beth Brennen, Kevin Curry, Jane Ditzler, Ellen Hochberg, Helen Martin, Katalin Pearman, Judith Powers Leithe, and Fred Poyner. Maryann Huhs, Sara Liberty-Laylin and Tudor Sherrard were absent.


City Council:

Councilman Bruce Bassett (absent)



Amber Britton, Manny Ocampo and Eileen Hemmis Trifts




Manny Cawaling, Executive Director of Youth Theatre NW, and Megan Nichols, new Co-Chair to Board, 8805 SE 40th St. Manny was here to thank the Arts Council for their contribution to Youth Theatre Northwest.  YTN has raised $100,000, which was their goal, plus an additional $17,000.  They are excited about the agreement with the city and look forward to more involvement with the city.

Jane asked about forming a partnership with the Arts Council. Ellen volunteered to Chair the committee.

Manny indicated that YTN has already partnered with YFS to hold a dance the day after school.

They have also instituted a program of first time free – if a child on MI hasn’t been to an YTN performance in the past, they can come to their first one for free.


Manny Ocampo reported to the Arts Council on the City Council with regard to YTNW. The City Council felt Manny Cawaling presented a reasonable plan for what they would do after the crisis. The Council also felt they were successful in fundraising and making some major changes in their organization.  As a result, they wanted to show the city’s support with additional funding allocated to YTN.  They voted to give YTN an additional $17,000 in addition to the $20,000 recommendation from the Arts Council, for a total of $37,000. That still leaves $120,000 in the 1% fund.


Manny advised the Arts Council that there were about eight items included in the partnership agreement as a result of comments received from the Arts Council.  He will email a copy of the agreement out to all Arts Council members.


Manny stated that he was directed by the City Council to advise the Arts Council that the additional $17,000 was in no way reflective on the Arts Council.   They very much appreciate the work that the Arts Council does, and want to support that as much as possible.


Jane Ditzler wanted to be sure the arts council logo is prominently displayed on the items outlined in the partnership.  Manny Ocampo said he will work toward this with Manny Cawaling.




Judy Leithe motioned to approve the minutes of June 10, 2009 as read.  The motion was seconded and passed.



Chair Report

Jane Ditzler thanked the members of the Council for electing her as Chair. She stated that it is her hope to help every single person to have a good experience being on the council and to help each of the committees.  If anyone needs help, they should let her know.

Jane stated that her goal once Summer Celebration and AYPE are over with is to get public art off the ground.


AYPE100 Report:

·         All deadlines for publicity were met. 

·         There will be posters in the Arts Council booth at Summer Celebration as well as a number of handouts.

·         Salmon Bake Tickets will also be on sale.

·         Jane asked for volunteers for Saturday and Sunday.  She and Beth will set up the booth.


Jane request that everyone sell salmon lunch tickets for AYPE100.  Tickets are numbered and must be accounted for if not sold.  If anyone is unable to sell tickets, help get the word out and let folks know that they are on sale at the CCMV and can be purchased over the phone.



City Council Report:
No Report



Staff Report

Amber Britton reminded everyone that the Fall/Winter Recreation Guide deadline next week.



Beth Brennen announced MMIP will start up on Sunday, July 19th with the Nudie Suit Stardusters.

It will be announced at each performance that Salmon Tickets are available for AYP100.  Beth mentioned that she has not yet been able to connect with Tudor Sherrard, previous MMIP Chair.



Literary and Shakespeare

Judy Leithe reminded everyone about upcoming events: VA appreciation at Summer Celebration, Al Pachino documentary film on Richard the III – “Looking for Richard” on July 16, plus a summer of plays with Wooden O Theatre.


Amber reported that Wooden O has changed the performance at Summer Celebration from Richard the III to Taming of the Shrew. We will do everything we can to get the word out, but be aware that there will be conflicting information out there.




Helen Martin reported the next scheduled 4Culture meeting is July 23. She is planning to attend.  Jane Ditzler said she will give her some AYP postcards to pass out along with a City Arts Magazine.




Katalin Pearman reported that d’Elaine Johnson is the current Gallery show.  The reception is next Thursday, July 16, from 6:00 to 8:00pm.  Beth Brennan and Jane Ditzler volunteered to help with the reception.

Katalin will email the 2010 schedule it to everyone.

Remaining shows this year include AYP100, the Brenda Zager memorial, and MIVAL.


Outdoor Gallery – Katalin asked staff for an update on the status of the “Island Poles”.  Amber Britton said that Diane Mortenson has contacted the artist, and she will follow up with her as to the status.

Katalin stated that she found out today the insurance claim has been finalized for the vandalized art. The artist will not be replacing it. There are no new sculptures planned at the moment. 

Jane Ditzler said she got a request from Terry Moreman at the Chamber of Commerce for Outdoor Sculpture Garden brochures.  It was felt that the brochures are too far out of date, and it would be best to wait until construction in that area is completed before updating it.





Public Art 

Kevin Curry reported that the Art Boats Event is scheduled at Summer Celebration on Saturday, July 11 from 2:00 to 5:00pm at the north end of Luther Burbank.  He will provide Katalin with a picture for the Arts Council Booth at Summer Celebration.



Community Relations

Helen Martin reported that she and Fred Poyner had their first Community Relations Committee meeting.  They developed a plan for implementing the Banner Idea that the Arts Council previously approved. 


The committee is also looking closely at the Amphitheatre project.  Helen stated that there is 4Culture money availability for equipment and buildings coming up in January.  Fred Poyner suggested the Arts Council get a community coalition together for the renovation of the amphitheatre.  Helen stated that it was going to require a plan.  Fred said they will plan to have a roundtable in the fall. Helen has been in touch with Friends of Luther Burbank.  She would also like to get Manny Cawaling of Youth Theatre Northwest involved as well as groups like local contractors, architects, the MI Community Fund and anyone else that might have an interest. 


Fred felt the first step would be an Initial meeting to develop a partnership to come up with a plan.  There should be a separate procedure in terms of how to get funding.  It doesn’t mean the people in one can’t be part of the other.  In terms of a grant, we will need to be very specific about who is involved.


It was felt that a multi-use amphitheatre could attract interest from a number of groups. It was agreed that it would be a long-term project much like the Community Center.  


Additional goals of the Community Relations committee include

·         A gallery slide show online for either the indoor or outdoor gallery

·         Continuing to develop the art walk

·         Investigate other advertising avenues with an emphasis on calendars, social media, community partnerships, mailing lists and outside partnerships




The meeting adjourned at 8:15 pm


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