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Wednesday, February 10, 2010

Call to Order

The meeting called to order by Chair, Jane Ditzler, at 6:30 pm at the Community Center at Mercer View, 8236 SE 24th Street, Mercer Island, WA 98040


Chair, Jane Ditzler, introduced and welcomed the new Parks & Recreation Director, Bruce Fletcher.  


Roll Call

Members present:  Jane Ditzler, Helen Martin, Ellen Hochberg, Judith Powers Leithe, Katalin Pearman, Kevin Curry, Beth Brennen, Sara Liberty-Laylin, Fred Poyner and Pam Rock.


City Council:

Councilman Dan Grausz



Amber Britton, Bruce Fletcher, and Eileen Hemmis Trifts



Jacques Imperial, Staff Assistant to Congressman Reichert, and Julie Janowicz, an intern in Congressman Reichert’s office, made an appearance.  Information was presented for the 2010 Congressional Art Competition.  Council’s assistance was requested in encouraging participation of high school art students on Mercer Island to participate. Information packets have gone out to all of the high schools in the district. More information can be found Congressman Reichert’s website:


It was agreed to add Jacques Imperial to the distribution list for regularly scheduled Arts Council meetings.




Ellen Hochberg made a motion to accept the November minutes as presented.  The motion was seconded and passed.


Sara Liberty-Laylin made a motion to accept the December Retreat minutes as presented.  The motion was seconded and passed.


Ellen Hochberg made a motion to approve the Regular Meeting Minutes of January 13, 2010 as amended. The motion was seconded and passed.


Amendments to January 13, 2010 minutes:

Page 1, Roll Call: Correct spelling from Speitz to Spietz.

Page 1, paragraph 1, line 3, Chair Report:  Add Judy will be leaving the Arts Council in May, but will continue to serve on the Literary Committee.

Page 1, paragraph 2, end of 3rd sentence, Chair Report: Add:(contingent on Fred’s schedule.)


Chair Report

City Council Meeting Report: The Arts Council Annual Report and Work Plan were presented to the Council at their February 1 meeting. The Work Plan was approved with the direction that staff add an item that would have the Arts Council engage with the Youth Theatre Northwest on the possibility of a continued financial relationship in 2010. 


The Banner Agenda Bill is now scheduled to go to the City Council for consideration on 1 March


Committee Assignments for 2010 were announced by the Chair as follows:

·         MMIP Chair:  Beth Brennen (until May), Helen Martin (beginning in May); Associate:  Kevin Curry

·         Public Art Chair:  Fred Poyner; Associates: Ellen Hochberg, Helen Martin, Kevin Curry, Katalin Pearman

·         Literary Chair: Judy Leithe (until May), Pam Rock (beginning in May)

·         Gallery Chair:  Ellen Hochberg; Associates:  Fred Poyner, Sara Liberty-Laylin, Katalin Pearman

·         Community Relations Chair:  Helen Martin (until May), new chair to be appointed in May.

·         Special Projects Chair:  Katalin Pearman; Associate:  Pam Rock


Special projects are assigned as follows:

·         3rd Thursday:  Sara Liberty-Laylin

·         Volunteer Pool: Sara Liberty-Laylin

·         MIAC Silver Anniversary:  Jane Ditzler

·         Veteran’s:  Judy Leithe


City Councilman Dan Grausz arrived at 7:00 pm.  The chair introduced and welcomed the Councilman to his first meeting as City Council Liaison to the Arts Council.


Council members were reminded to keep track of and report volunteer hours.  Also, if possible, break them down as administrative or program hours. 


Staff Report:

The Arts Council has received a request for monetary support from Leap for Green – last year the Council gave them $400 to sponsor an arts and craft event.  There was no money earmarked specifically for this purpose in this year’s budget, but the budget can absorb it. 


Beth Brennen moved that the Arts Council contribute $400 for an art activity at Leap for Green.  The motion was seconded and passed.


It was agreed that in return for the $400, the Arts Council will ask for a presence at Leap for Green.  It was agreed that this could be a good place to pre-announce the Arts Council Silver Anniversary.


It was agreed to reschedule the April 14th Arts Council meeting to April 7th as Amber and Diane will both be attending the annual WRPA conference in Tacoma. Amber will send out information on the Cultural Arts Summit scheduled on Tuesday, April 13th at the WRPA Conference.  If there is interest, she will look through the budget to see how it can be covered.


The Banner Project has been moved to the City Council agenda for March 1.  Quotes have been obtained for the banner holders. The city engineers will review the samples to be sure they are safe.  The banners will be placed on the inside of the sidewalk. There will be 90 banners in total.  Some of the poles belong to WSDOT.  Permission to use these poles will be requested by staff.  Councilman Grauzs stated that if there are any problems with the transportation office, staff should go through Representative Judy Clibborn’s office.  She is the chair of the House Transportation Committee.


One of the proposals is for in-house installation - hopefully while Parks and Recreation seasonals are still on staff.  This would be significantly cheaper than outsourcing.


Amber is assembling a call for artist packet so if the project is approved, it will be ready to send out.  In addition to being a community art project, this is an opportunity to help artists.  There is a $2,500 cash award.


The City turns 50 on July 18, 2010.  Summer Celebration Fireworks will be the kickoff to the 50th birthday celebration.  There will be extra big fireworks and the number 50 light up on the barge. The Summer Celebration theme, “Through the Decades” will tie in with the 50th Anniversary.  Businesses will be honored at the 3rd Thursday celebration, and MMIP will celebrate with cake and a good band - the “Nowhere Men”. 



The Mercer Island Visual Arts League will submit three paintings to the Arts Council for consideration for this year’s poster. Amber agreed to design the poster again this year. 

The MMIP band selection committee has listened to about 70 submittals.  They have come up with a tentative list, but will listen to three more submissions before making it final.  If the tentative list becomes final, it will cost $8,700. That is under budget.


The MMIP Committee feels strongly that there should be some food at the concerts.  MMIP attendance is estimated to be from 500 to 1,000 people. A shave-ice vendor has been secured for every concert this year. It is yet to be confirmed, but an island chocolate company may be donating chocolates that the committee can sell at concerts. Terry Moreman at the Chamber of Commerce said they might be interested in participating. It was noted that there is a requirement by the Health Department that food vendors must have hot water available for hand washing.


In keeping with the City’s sustainability commitment, Councilman Grausz asked that vendors be asked to keep recyclables in mind. 



Sponsorship with Aljoya is going well. They have placed two ½ page adds in the Mercer Island Reporter.  They have been generous in providing wine and munchies for the Sister City Film Cyrano de Bergerac.  Parking at Aljoya has been a challenge.



The current gallery show is scheduled to come down this weekend.  The next show of four individual artists goes up Sunday.  The reception is scheduled for Saturday, February 20 from 3:00 to 5:00 pm.  Help is needed for the reception.


The Gallery Committee has scheduled a meeting for Monday, February 15th.  There are about 20 new submissions to review as well as some policy decisions to consider.  The indoor gallery is booked for all of 2011 and most of 2012.


Artist, Lawrence McLaughlin will be here in February to talk about replacement sculptures for those that were vandalized last year in the Outdoor Gallery.  Steve Jensen’s Poles, which were also vandalized last year, have been repaired, and are ready to be reinstalled as well.  There is some question about the location; whether it will be in the sculpture park or perhaps at the Community Center. 


Public Art

Fred Poyner asked the Arts Council to recognize the members of the Public Art Committee and Amber Britton for their work on the banner project.  They have done a great job.


Community Relations

3rd Thursday starts in May.  Helen is looking for a sponsor to cover the cost of the advertising so that the money collected from the participants can be used for entertainment from 4Culture.



The meeting adjourned at 8:05 pm.


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