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Wednesday, June 09, 2010

Call to Order

The meeting began in the absence of a quorum at 6:35 pm. 


Pre-quorum reports included:


Update on the status of the Banner Project from Public Art Chair, Fred Poyner

An artist has been selected.  Amber is working on the contract so that the artist can be paid and continue the design work on the banner.


Pam Rock, Literary and Shakespeare Chair, reminded everyone that Shakespeare in the Park begins in July with Much Ado about Nothing and Othello.  The Committee has wrapped up the film series and is now working on fall lecture and film series. She announced that they have secured Garth Stein, local author of The Art of Racing in the Rain, for one of their lectures.


A quorum was reached at 6:50 pm and the meeting was called to order at that time by Chair, Jane Ditzler.  The location was the Community Center at Mercer View, 8236 SE 24th Street, Mercer Island, WA 98040. 


Chair Ditzler, announced an addition to agenda – Fred Poyner, Public Art Chair, will give an update on the banner project.


Roll Call

Members Present:  Jane Ditzler, Sara Liberty-Laylin, Helen Martin, Fred Poyner, Pam Rock.


City Council:

Councilman Dan Grausz was not in attendance.



Amber Britton, Arts Council Staff Liaison and Eileen Hemmis Trifts, Administrative Assistant.



There were no appearances


Approval of Minutes:

Sara Liberty-Laylin motioned that the minutes of May 12, 2010 be approved as accepted as written.  The motion was seconded and passed.


Chair Report:

Jane Ditzler reported that she met with the Mayor, at his request, with regard to the water feature and sculpture for the 78th Avenue Plaza project.  She said that he wants to put this project back into the hands of the Arts Council, and asked her to Chair a committee for this purpose. Additional committee members might include Terry Moreman, Chamber of Commerce; a business person from the community; three Arts Council members; and three staff members. Jane asked Helen Martin and Fred Poyner to serve on the committee as the remaining two Arts Council committee members.



Staff Report:

Amber Britton reported on the 78th Avenue Plaza Project at the request of Parks & Recreation Director, Bruce Fletcher.  The project will go before the Planning Commission on June 19th to find out whether or not they are in support of the project.  This is contrary to Chair, Jane Ditzler’s report, but there should be more information available at the July meeting.


Amber reported that with regard to the Mercer Island 50th Anniversary commemorative project, the Mercerversary committee has decided to do a bench and commemorative tree in lieu of a statue.  They will not be asking for funding from the Arts Council.


Staff is working on the 2011-12 Bi-annual budget.  Amber asked committee chairs to get their input to her by early July.  Preliminary budget recommendations will be reviewed in July and should be finalized sometime in October.  She asked them to consider programs that might be cut as well as new programs.  She reminded everyone that 4Culture will probably not provide a grant next year and possibly in 2012 as well.


There were twelve applicants for the open Arts Council positions.  The mayor has been out of town so appointments have been postponed until the June Council meeting.  New members should be on board for the July meeting.


Amber announced that Sara Liberty-Laylin will be assisting Helen Martin with 3rd Thursday.


Mostly Music in the Park: 

Chair, Helen Martin reported that posters have been received and most of them have been distributed.


Public Art Report:

Fred Poyner, Public Art Chair, reported on the Banner Project.  Once the contract is completed, he would like see one of the banner designs on the website. 


Fred asked for feedback on the public art webpage.  The sculpture gallery and public art are not completely separate because the city does own art in the sculpture gallery.


Community Relations:

No Report.


Special Events:


Sara Libery-Laylin reported links to the volunteer form have been added Arts Council web pages where appropriate.  Sara asked everyone to send her volunteer information they currently have so that she can put it into a database.


Summer Celebration:

·         Jane will email everyone to set up a booth schedule for July 10 & 11.  Set-up can be done from noon until 7:00pm on Friday, July 10.

·         Aljoya will pay for flyers advertising the Arts Council 25th Anniversary on August 19th. These are to be distributed from the Arts Council booth.

·         Fred Poyner would like to put up a banner location map in the booth.  He plans to enlarge the map and mount it on backing board. He asked Amber to send him the map file.

·         Sara would like some volunteer forms for the booth.  Eileen will create a hard copy and have them printed for her.



7:35 pm


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