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Wednesday, February 09, 2011

Call to Order
The meeting was called to order by Chair, Pam Rock, at 6:45 pm at the Community Center at Mercer View, 8236 SE 24th Street, Mercer Island, WA  98040
Roll Call
Members Present: Megan Hand, Ellen Hochberg, Shelly Krispin, Sara Liberty-Laylin Helen Martin, Katalin Pearman and Pam Rock.  Absent: Kevin Curry, Jane Ditzler and Fred Poyner.
City Council:
Council Member Jane Meyer Brahm was present.
Amber Britton, Staff Liaison; and Eileen Hemmis Trifts, Administrative Assistant
Approval of Minutes:
Shelly Krispin motioned to approve minutes of January 12, 2011 as submitted. The motion was seconded and passed.
Chair Report:
Pam Rock, Chair
  • Introductionof new City Council Liaison, Jane Meyer-Brahm.
  • Announcementthat Arts Council member Natalie Neubert has resigned from the Arts Council. Pam asked Kevin to step in as Chair of the Community Relations Committee.  He has agreed to do so.
  • Recruitment of new Arts Council members:There is currently one opening with an additional two members leaving at the end of May. Amber put an item in the upcoming Recreation Guide indicating that the Arts Council currently has openings in the Literary Program and in Community Relations.  Amber explained current procedure for appointment by the Mayor. The Arts Council has historically been unable to make recommendations for filling vacancies. Shelly stated that a possible candidate, Christie Lewis, is in Public Relations and has an Art Degree. She has asked her to call Amber for more information.
  • Arts Council Presence at Summer Celebration and Shakespeare in the Park:Pam would like to formulate a plan and get it on the calendar.  She would like to get prep work done in advance as well.  Amber said Summer Celebration has a Renaissance Theme this year and Wooden O has agreed to do two additional performances this year.  This will mean more going on throughout the day with this theme on the stage, and give a number of opportunities for the Arts Council to get more exposure just by being there. Additional suggestions included displaying some of the new banners in the booth; going out in teams of two with a clip board and survey to see if people know what the Arts Council does; an interactive booth; distributing flyers and asking if people would be interested in receiving more information.  Amber reported that it might be possible to split use of the MI Preschool 20 x 20 tent in the middle of the park. Last year they ran out of arts and crafts in the first two hours, and the tent sat empty for the remainder of the day. It was agreed that the Arts Council will do an art program for kids at this year’s Summer Celebration. Megan Hand volunteered to work with Amber on this.
Staff Report:
Amber Britton
  • Recreation Guide Preview:The first draft is back. Please take a look and let Amber know if you see any errors or changes. The literary programs will be on a menu in keeping with the food theme. A zonal 3rd Thursday Map will also appear in the Recreation Guide and on the website.
  • Shakespeare Schedule:  This year Wooden O will do twenty shows for the same price as twelve last year.  Featured plays will be Comedy of Errors and Macbeth.  Pam will send out an email to sign-up for presence at some of the shows.
  • MIVAL Art for 3rd Thursday:  Amber suggested ordering fewer flyers for Mostly Music in the Park this year and having them in full color. We can now use the artwork from MIVAL in both MMIP and 3rd Thursday publications. A single designer will do both the poster and the brochure this year which should provide a more consistent look.
  • Banner Project Update:The banners are going to start being installed by Rainier Industries tomorrow and Friday.  They have the permit and have picked up the banners.  Photos will be taken and submitted to Patch and the Mercer Island Reporter.
  • Annual Report and Work Plan:Amber distributed copies of what is done to date. Both are scheduled to go to City Council on February 22nd. Amber asked that those responsible for a report send a summary of what needs to be changed.  This year photos are being added to the annual report. The work plan is the plan is for this year in each of the program areas. This should reflect what you really want to do. It could be very much the same as last year.  Literary and Public Art have been updated to date.  Please get information to Amber by tomorrow morning. 
  • Volunteer Hours:A spreadsheet of program hours for 2010 was distributed .This is the basis for hours reported for each program in the Annual Report.  Please review and update so that you get credit for those programs that you spend so much time on. We will start bringing the spreadsheet for this year to every meeting so you can each fill it out. If there are other volunteers assisting with one of your programs report those hours separately.  It would be helpful if everyone includes information on attendance and a recap of the program.
Mostly Music in the Park
Helen Martin, Chair
There are nine concerts scheduled. Contracts went out last Friday. We’ve already gotten half a dozen back. Mostly Music in the Park will start with Swamp Soul, a local Mercer Island band. They have a huge following. The Reporter will do a piece on them.  The Shrinking Heads are also a local band. We will again try to get the reporter to do an article on them.  Similarly to last year, help will be needed with announcing each band. 
Megan Hand, Interim Chair
Films:  Sixty six people attended Megan’s first official movie, 3rd Man, at Aljoya Attendance was varied including some Aljoya residents and a number of couples. The discussion went for quite a while afterward. Due to the large number of attendees, Aljoya is talking about shifting to the conference room.  Amber said that the umbrella agreement for films would cover additional showings if they wanted to show it in both rooms. Feedback from other Arts Council members indicated that that was an unusual size group, and might be attributable to the popularity of 3rd Man.
Ellen Hochberg, Chair
Indoor Gallery: 
No Report.
Public Art
Jane Ditzler, Chair
No Report.
Community Relations
No Report.
Special Events
Sara Liberty-Laylin, Chair
3rd Thursday:  Sara met with merchants and feedback from them was that 6 Thursdays was too much and so the plan now is to have 4 this year.  The South Mercer Shopping Center has been added.  Sara made it her personal goal to go into each business. Twelve of fifteen have signed off for the South Shopping center.   There are 3 venues that will house MIVAL work. Lillian Broekhoven from MIVAL will send out an email to all MIVAL to see if they would like to offer booths as well.  Sara and Lillian visited 35 businesses yesterday.  There are 3 or 4 new businesses coming on plus all of the businesses that participated last year.  Restaurants seemed open to keeping their doors open and perhaps giving a 10% discount. Sara is working on entertainment.
Meeting adjourned at 7:55 pm.
Next meeting: Wednesday, March 9, 2011.

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