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Open Space Conservancy Trust - Minutes     
Thursday, February 10, 2011

Call To Order:
Chairperson Debbie Bertlin called the meeting to order at 6:05 pm in the City Council Chambers of City Hall.
Roll Call:
Debbie Bertlin, Chairperson; Elliot Newman; Don Cohen, Tina Lanzinger; Bob Thorpe, Secretary and Dan Grausz, Council Liaison were present. Peter Guyer; Vice Chairperson was absent.
Staff Present:
Bruce Fletcher, Parks & Recreation Director
Paul West, Parks Natural Resource Coordinator
Alaine Sommargren, Natural Resource Specialist
Deborah Alexander, Senior Administrative Assistant
  1. It was moved by Trustee Cohen, seconded by Trustee Lanzinger, to:
Approve the minutes of January 20, 2011 with one correction to change who made the motion to approve the December 2010 minutes.
Motion passed 6-0
Liz Sanderson, 3985 92nd Pl SE, Mercer Island, WA 98040, representing the Farrington Foundation reported on the progress of the film project (with Youth Media Institute) and the reprinting of Pioneer Park – A Natural History.  She reported that Rita Moore could not make the meeting but is working on the reprinting of the book. Paul West will give an update on this topic later in the meeting.
Regular Business:
  1. Letterboxing Update– Elliot Newman
Elliot reported that a meeting will be scheduled a little later in the month to kick off the program for 2011. The objective of the meeting will be to assemble a game plan and assign responsibilities for the program. Elliot believes he will have more information to provide next month.
  1. Leap for Green/Summer Celebration!– Paul West
Paul West asked the Trustees if they were interested in participating in these two events this year. He stated that historically the Trust Board has been moving away from staffing booths and more toward providing literature through the City or non-profit organizations. Trustee Newman stated that Leap for Green will probably be an important event for the Letterboxing program and that last year Letterboxing awards were presented at Summer Celebration!.
Bruce Fletcher offered to have staff distribute literature at the Parks and Recreation booth at Summer Celebration! Liz Sanderson also offered to distribute literature at the Leap for Green booth where she expects to be screening the Pioneer Park film that is being produced.
The Trustees concluded that the Trust Board would not have a separate booth at either event, but would have presence through the Letterboxing program at Leap for Green and literature at the Parks and Recreation Booth at Summer Celebration!
  1. North Star Acquisition– Dan Grausz
Council Liaison Grausz reported that this topic was discussed at the Council Planning Session and authorized the City Attorney and staff to initiate discussions with North Star with a view towards acquiring an option for the property. This action would be essential if there is going to be any other action on it. If this can be achieved, the next step would be organizing a citizen’s group to fundraise for it.
Bruce Fletcher reported that he and Paul West met with Katie Knight, the City Attorney, to discuss how to proceed. Bruce reminded the Trustees that Paul West has a matching grant that is good for two years.
The Trustees expressed a willingness to lend whatever support is needed to help staff through the process.
  1. Annual Report to Council– Paul West
Paul presented the draft Annual Report to the Trustees for review and comment. Paul stated that the report will be presented to Council by the Chair during the April 5th City Council Meeting. Trustee Lanzinger suggested reorganizing the items in the 2011 Work Plan to reflect the Trust’s priorities.
Council Liaison Grausz asked if the City did a title transfer when the management of the Engstrom Open Space property was transferred. Paul West reported that it was in the form of a resolution. Council Liaison Grausz requested that staff find out if a deed transfer is required and report back. Bruce Fletcher agreed to look into it and report back next month.
It was moved by Trustee Cohen, seconded by Trustee Newman, to:
Approve the annual report to City Council with a reorganization of the 2011 Work Plan summary delegated to the Chair and Staff to determine based on discussion.
Motion passed 6-0
  1. Pioneer Park – A Natural History Copyright– Paul West
Paul West reported that staff met with the City Attorney who suggested a much simpler alternative to our relationship with The Farrington Foundation. Instead of transferring the copyright or ownership of intellectual property, it was suggested we enter into a Professional Services Agreement with the Farrington Foundation. The Farrington Foundation would provide a service and the City would maintain the copyright on the material. The agreement would provide the Farrington Foundation with a license to market and sell the third edition of the print document and keep the proceeds. The agreement gives the City the responsibility to review the contents and give its approval for publication and distribution.
Trustee Cohen asked what the role of the Trust in this agreement. He stated that he would prefer if this agreement included the Trust Board to work in coordination with staff in the section about review responsibilities. Paul agreed to bring this back to the City Attorney and Trustee Thorpe would work with Paul and Alaine on the final review.
  1. Next Meeting– Debbie Bertlin
Deborah Alexander will send out an e-mail to establish if there is a quorum for the March meeting.
Adjournment:6:50 pm

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