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Open Space Conservancy Trust - Minutes     
Thursday, January 20, 2011

Call To Order:
Chairperson Don Cohen called the meeting to order at 6:03 pm in the City Council Chambers of City Hall.
Roll Call:
Don Cohen, Chairperson, Peter Guyer; Vice Chairperson, Debbie Bertlin, Tina Lanzinger, Bob Thorpe and Dan Grausz, Council Liaison were present. Elliot Newman was absent.
Staff Present:
Bruce Fletcher, Parks & Recreation Director
Paul West, Parks Natural Resource Coordinator
Alaine Sommargren, Natural Resource Specialist
Deborah Alexander, Senior Administrative Assistant

It was moved by Vice Chair Guyer, seconded by Trustee Lanzinger, to:
Approve the minutes of December 9, 2010.
Motion passed 6-0
Liz Sanderson, 3985 92nd Pl SE, Mercer Island, WA 98040, representing the Farrington Foundation reported on the progress of the film project (with Youth Media Institute) and the reprinting of Pioneer Park A Natural History.  She reported that there were some copyright issues that had surfaced and that the City and The Farrington Foundation were working toward a solution.  She reported that they hope to do a film screening at the Leap for Green event.
Regular Business:

2010 Storm Damage Update Paul West
Paul West reminded the Trustees of the damage to the bridge during the storm and reported that the bridge has now been fully repaired and has reopened.  The impact of the tree has destabilized some of the soil around the south end of the bridge, so staff is working with the Geotech on getting that soil stabilized.  Paul did not believe it was threatening the structure of the bridge at this time, but could if it was allowed to deteriorate.  Paul confirmed that staff had a Geotech and a structural engineer inspect the bridge before it was reopened.
Among other storm damage (including fallen trees and the closing of Island Crest Way) Paul reported that there is some water running across the Bridge Trail.  He is working with the Geotech to stabilize the soil and address the problem.  The issue is not impeding the use of the trail.
Chair Cohen asked if all the fallen trees had been removed from across trails.  Trustee Lanzinger reported that there were still some trees down across trails in the South East Quadrant.  Paul thanked her for the information.
Budget Update Bruce Fletcher 
Bruce again acknowledged Dan Grausz for his efforts at reinstating $150,000 for Open Space during the budget process and the Trustees for sending a letter recommending the preservation of Open Space funds.  Open Space will now be able to move forward with some of the forest health plan work instead of just maintaining existing restoration.  The Parks Superintendent position has been frozen for 2 years and the duties have been redistributed.  The department is also doing some fundraising for special events and is pursing grants, sponsorships and donations.
Election of Officers Don Cohen
It was moved by Council Liaison Grausz, seconded by Trustee Thorpe, to:
Elect Debbie Bertlin as Chair.
Motion passed 6-0
It was moved by Council Liaison Grausz, seconded by Trustee Lanzinger, to:
Elect Peter Guyer as Vice Chair.
Motion passed 6-0
It was moved by Trustee Bertlin, seconded by Council Liaison Grausz, to:
Elect Bob Thorpe as Secretary.
Motion passed 6-0
2011 Work Plan Paul West 
Paul presented the proposed 2011 Work Plan based on the prioritization exercise.  The Trustees and Liz Sanderson briefly discussed the copyright issue of Pioneer Park A Natural History.  Paul West will provide a staff report on the topic at the February staff meeting and Dan Grausz will have a conversation with Assistant City Attorney Shane Maloney.  Paul also said he would have a draft annual report prepared for review at the February meeting.  Council Liaison Grausz brought up the issue of seeking matching funds for acquiring some of the North Star property.  There was a consensus among the Trustees that this would be something worth pursuing, and Dan offered to bring up the subject at the upcoming Council Retreat.  Some of the other items on the work plan were discussed and rearranged on the calendar.
It was moved by Trustee Lanzinger, seconded by Trustee Bertlin, to:
Approve the revised 2011 Work Plan as discussed.
Motion passed 6-0
2011-12 Forest Management Work Plan Paul West 
Paul West presented the content of the staff report beginning with how Pioneer Park and Engstrom Open Space money was spent in 2009 and 2010.  He reported that by some measures they are 3-4 years ahead of schedule on implementation of the Forest Health Plan due in part to a favorable bidding climate.  He reported that they are doing planting maintenance for two years instead of one because he feels it is a good investment to improve survival and performance of the trees being planted.
Paul said that during the biennium budget process he was asked to submit a maintenance only plan for open space.  Of the additional $75,000 that was approved (above the submitted budget) $35,000 will be directed to Pioneer Park and Engstrom Open Space.  Paul presented some of the options being considered for the use of this additional money.
It was moved by Trustee Lanzinger, seconded by Trustee Thorpe, to:
Approve the 2011-2012 work plan for Pioneer Park and Engstrom Open Space as outlined in the staff report.
Motion passed 6-0
Next Meeting Debbie Bertlin
Deborah Alexander will send out an e-mail to establish if there is a quorum for the February meeting.
Council Liaison Grausz acknowledged the important contributions of Don Cohen as Chair for the Open Space Conservancy Trust Board.  He and the other Trustees expressed their gratitude for his work.
Adjournment: 7:57 pm


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