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Wednesday, June 08, 2011

Call to Order
The meeting was called to order at 6:35 pm by Chair, Pam Rock, at the Mercer Island Community and Events Center, 8236 SE 24th St, Mercer Island, WA 98040
Roll Call
Members Present: Kevin Curry, Jane Ditzler, Ellen Hochberg, Helen Martin, Shelly Krispin, Sara Liberty-Laylin, and Pam Rock.  Absent: Megan Hand,
City Council:
Council Member Jane Meyer Brahm was present.
Amber Britton, Staff Liaison; Diane Mortenson, Recreation Superintendent; and Deborah Alexander, Senior Administrative Assistant.
There were no appearances
Approval of Minutes:
Sara Liberty-Laylin motioned to approve the May 11, 2011 minutes as submitted. Motion was seconded and passed unanimously.
Planning Session Discussion:
A large portion of the meeting was designated for planning ahead for the next several months identifying needs and outlining Arts Council participation for upcoming events.
Amber Britton reviewed the 2011 Work Plan that was distributed at the meeting. She asked the members to review their applicable areas and give her feedback on those items.  The members went through each section and gave Amber their changes.
Jane Ditzler suggested that the Outdoor Gallery be combined with the Public art Responsibilities. Ellen Hochberg mentioned she may stay longer as Gallery Chair if she had someone to share her responsibilities with, so it was decided to keep the Outdoor Gallery separate from the Gallery. Amber Britton mentioned that there have been a few applications submitted for Arts Council vacancies.
Helen Martin suggested doing a raffle at the performances to raise money for Mostly Music In The Park, instead of asking for straight donations. She suggested that local businesses might be willing to donate prizes or gift certificates.
Amber Britton reported that Megan Hand is looking for support for the outdoor movie staffing.
Jane Ditzler asked for clarification on the difference between Public art and the Outdoor Gallery. Amber explained that the Outdoor Gallery is a rotating group of art pieces and that public art is owned and maintained by the City and is permanent.
Pam Rock, Kevin Curry and Helen Martin will meet to discuss Marketing and Publicity and will report back to the Council.
Amber Britton distributed a sign-up sheet for Council Members to commit to events that need staffing over the next several months. Ellen Hochberg reported that she needs help with hanging of the MIVAL 50th Anniversary Show taking place on Sunday June 26th.  She also stated she would like support for the Wednesday June 29th MIVAL Reception event. Jane Ditzler, Helen Martin, Pam Rock and Shelly Krispin will come to the Reception event.
Amber Britton and Pam Rock agreed to update the volunteer list and redistribute to the Council.
Jane Ditzler suggested we ask the Shakespeare group to share proceeds. Amber Britton said that they give us a discounted rate and this might jeopardize the relationship.
Jane said to call on her for last minute fillings.
Pam Rock asked if the Council could be involved in the recruitment process for the Council vacancies. Amber Britton reported that she can share her recommendation(s) with the Chair, but that is the extent the Council can be involved. The Mayor makes the final decision about who is appointed. Pam Rock and Jane Ditzler expressed an interest in changing this policy.
Jane Meyer Brahm stated that she thought the City Council might be open minded to reviewing the process for recruitment for the Arts Council because of the nature of the commitment involved.
Helen Martin suggested that perhaps we increase the number of members. Amber Britton said she asked about this and there were many reasons why that was not a possibility, including budgetary considerations and that the Arts Council is already so large.
Ellen Hochberg expressed an interest in getting more local artists in the Gallery outside of MIVAL.
Staff Report
Amber Britton
Amber Britton reminded the Council to send her information and photos on events during the course of the year so she can put it into the annual report. She also requested everyone to send in their hours.
Mostly Music in the Park
Helen Martin, Committee Chair
Contracts have come in for MMIP. She asked if anyone had a relationship with managers of Starbucks. Diane Mortenson said she has a relationship with the Tabit’s Square manager and was willing to help.
Megan Hand, Committee Chair
No Report
Ellen Hochberg, Committee Chair
No Report
Public Art
Jane Ditzler, Committee Chair
Jane went back to the Cox’s to discuss the options for the artwork, specifically about the ‘fuel lines’ and ‘circles’ which are fuel tanks. They said that if the Council is willing to donate $5,000, they would donate four more pieces. The Arts Council would need to handle the cost of transportation and installation. The owner suggested that it would cost about $2,000 to transport them. They also might be willing to assist with installation. She asked the Council if they would like her to proceed and how to get the funds from 1% for the Arts. Amber Britton addressed the issue of funds by reporting that staff would do an agenda bill and bring it to the City Council. Amber Britton suggested that we get the dimensions, and weight of the art pieces and get a bid from a shipper. The Council consensus was for Jane to continue to pursue this art work.
Amber Britton reported that there is a local resident that has a piece of sculpture by Giselle Burman called “Reclining Woman” which he wants to donate to public art. A location would need to be decided, but the sculpture could be stored until then.  Amber Britton passed a photograph around, and the Council was very supportive to accepting the piece.
Shelly motioned to acquire “Reclining Woman” as public art. Sara seconded the motion and it was passed unanimously.
Community Relations
Kevin Curry, Committee Chair
A committee meeting will take place soon, and there will be more to report at the next meeting.
Special Events
Sara Liberty-Laylin, Committee Chair
3rd Thursday:
Sarah Liberty-Laylin reported that two more businesses joined up the Third Thursday Art Walk, and she will take photos of the gift baskets for the Third Thursday drawing.
Jane Ditzler reported attending a movie called “Cave of Forgotten Dreams” regarding cave drawings done 36,000 years ago. She encouraged everyone to attend at the Lincoln Square Theater.
Pam Rock read a note she received from Marcie Maxwell.
Sara Liberty-Laylin asked if anyone had an update on Mayor Pearman’s condition. Jane Ditzler reported that he is doing very well. Amber reported that he expects to be back at City Council soon.
Meeting adjourned at 8:18 pm.
The next meeting is scheduled to be held at the Mercer Island Community & Event Center on July 13, 2011.

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