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Wednesday, July 13, 2011

 Call to Order
The meeting was called to order at 6:35 pm by Chair, Pam Rock, at the Mercer Island Community and Events Center, 8236 SE 24th St, Mercer Island, WA 98040
Roll Call
Members Present: Jane Ditzler, Megan Hand, Ellen Hochberg, Shelly Krispin, Christine Lewis, Sara Liberty-Laylin, Helen Martin, and Pam Rock.  Absent: Kevin Curry and Sandy Glass
City Council:
Council Member Jane Meyer Brahm was present.
Amber Britton, Staff Liaison; Eileen Hemmis Trifts, Administrative Assistant.
There were no appearances
Approval of Minutes:
Shelly Krispin made a motion to approve the minutes of June 8, 2011 as submitted. The motion was seconded and carried.
Chair Report:
Pam Rock, Chair
Pam introduced newly appointed Arts Council member Christine Lewis.  A second newly appointed member, Sandy Glass, was unable to attend the meeting.
Pam reported that the MIVAL 50th Anniversary luncheon, July 21, 12-2 pm, is being held at the Mercer Island Community & Event Center.  Derrick Cartwright, former director of the Seattle Art Museum will be the keynote speaker. There will be a silent auction. She thinks luncheon tickets are approximately $30 each.
Summer Celebration recap: 
Pam asked for feedback and had some comments. She felt it was a fabulous presence for the MIAC and the mural was beautiful – it was the perfect activity. It drew a lot of people to the booth.  It was difficult to hear Shakespeare in the park over the bands. Pam thanked Amber for all of her work on everything.  The banner replications were especially nice as was the Arts Council tent banner.  Shelly recommended considering doing more prep for the arts & crafts.  A bigger tent too! There were conflicting comments regarding the number of chairs in the tent. Some thought there were not enough, others that the chairs got in the way and should not be used next year.
Ellen commented that some of the craft projects were too difficult for preschoolers.  She volunteered to take care of procuring the crafts for next year.  Ellen especially loved the fact that the Arts Council was promoting art in the community.  The VOICE volunteers were great!
Jane suggested having two murals next year.  Amber said it was around $2600 for the paint, mural and set-up this year, and we didn’t have to customize because the renaissance themed mural worked for us.
She suggested that next year we buy our own tempera paint and maybe save a little money.
Amber said there wasn’t anyone available to help clean up, so the brushes didn’t get washed. We did save some of the paint tins.
Review/Changes/Additions to Volunteer Sign Schedule from the June Planning Meeting:
  • Sara requested a date change from July 21 to July 23 for Macbeth.
  • Megan will provide staffing needs for the Literary Fall events.
  • Katalin will be overseeing the Deb Casso & Ian Painter show hanging on August 7th in Ellen’s absence.  Jane has volunteered to help Katalin. The reception will be on September 1, 6-8 pm.
  • Shelly mentioned she has not done MMIP by herself.  She asked for an overview from Helen.  Amber said she will send out a script for each band to MIAC members on the schedule.  Amber will send the scripts to Helen first for her to fill in the band bio information.
Staff Report
Amber Britton
Amber reported on the Sizzling Water piece by the Pergola. In order to get it working correctly it will require a complete overhaul and redesign. We’ve tried to contact the artist, with no luck. The recommendation from Maintenance is to decommission it as an art piece. Maybe fill it and turn it into a planter.
Ellen moved to decommission Sizzling Waters as a piece of art.  The motion passed unanimously.
Public Art:
Jane Ditzler, Chair
Jane reported that the Public Art committee thought they would like to see the Berman sculpture in the extended grassy part of the sculpture garden.  Amber said the problem with this piece is that the artist is not responding to messages or emails.  He was really excited about donating it, but when Amber went by to try to speak with him, it looked like he was gone.  If the Arts Council makes a recommendation to the Parks Department about placement of the art, the Director will take it to the City Council.  Amber will continue to pursue it.
Jane reported that she would like to try to see the space shuttle pieces from the Cox family installed in front of the Community Center. At this point the shipping cost bids are around $2,000 plus $5,000 for the art (5 pieces).  Amber suggested purchasing the pieces and then finding a location for them. We could store them if need be.  Art Tech could be asked for a bid on installation.  Jane said there is no timeline.  She will keep on working and report back to the council.
Ellen said she would like to see a packet with all of the costs and recommendations from the Public Art Committee.  Jane responded that they are preparing one.
Mostly Music in the Park
Helen Martin, Committee Chair
Helen reported that the Mercer Island Patch did a nice story on Sunday’s band, Swamp Soul.  Helen commented that the poster at Mercerdale Park is very nice. 
With regard to fundraising, there was a discussion regarding selling raffle tickets for baskets at concerts. Amber suggested we see what the response is at the first concert before buying too many baskets.
Shelly suggested that instead of the baskets, handing out envelopes asking for donations or passing the hat. Ellen suggested giving stickers saying I donated.
Amber suggested doing some of everything: raffle off one big basket for the entire summer, pass the hat at each concert, and a jug idea for the booth – something fun for the kids.  .
Megan Hand, Committee Chair
The fall literary program will be a documentary series.  The theme is the human condition. Aljoya is excited about continuing our relationship. 
Megan is working on movies on artists for the winter.
Ellen Hochberg, Committee Chair
Ellen thanked Shelly, Kevin & Jane for their help hanging the MIVAL 50th Anniversary show.
She also wanted to thank everyone that was able to attend the reception. It was nice to see Arts Council support for a community group.
It was noted that Sara’s mom was one of the founding members of MIVAL.
Community Relations
Kevin Curry, Committee Chair
No Report
Special Events
Sara Liberty-Laylin, Committee Chair
3rd Thursday:
Sara reported the next 3rd Thursday is coming up next week.  The June 3rd Thursday had a wonderful article in Patch.  Cody is now coming to all of the events taking photos.  Most of the vendors were very pleased with the turn out; most had 20 or so people come.  The July 21st 3rd Thursday will be partnered with Mostly Music in the Park.
Meeting adjourned at 7:55 pm.
The next meeting is scheduled to be held at the Mercer Island Community & Event Center on August 10, 2011.

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