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Wednesday, August 10, 2011

Call to Order
The meeting was called to order at 6:35 pm by Chair, Pam Rock, at the Mercer Island Community and Events Center, 8236 SE 24th St, Mercer Island, WA 98040
Roll Call
Members Present: Kevin Curry, Jane Ditzler, Sandy Glass, Shelly Krispin, Christine Lewis, Sara Liberty-Laylin, and Pam Rock.  Absent: Megan Hand, Ellen Hochberg, Mireya Lewin and Helen Martin.
City Council:
Council Member Jane Meyer Brahm was absent.
Amber Britton, Staff Liaison; Eileen Hemmis Trifts, Administrative Assistant.
There were no appearances
Approval of Minutes:
Christine Lewis made a motion to approve the minutes of June 8, 2011 as submitted. The motion was seconded and carried.
Chair Report:
Pam Rock, Chair
New member introduction:  Pam introduced the newest Arts Council Member, Sandy Glass.  Current Arts Council members and staff introduced themselves and gave a short description of their involvement with the Arts Council.
MI Library Literacy Garden (MILLG) project. Pam announced that the MILLG is looking for volunteers for August 10 thorough 13 from 8 am to 6 pm at the Library.
Retreat scheduling and agenda input
Pam announced that she would like to schedule a date for the fall retreat.   The following points were brought up in discussion.
  • Amber suggested the retreat be at least ˝ a day.
  • Pam would like to have someone that is not on the Arts Council to facilitate. 
  • Christine thought it would be good to have a speaker that could help us with a fund raising focus. Pam asked Amber what the City’s attitude is toward fund raising.  Amber responded that it would depend on the kind of fund raising. 
  • Shelly suggested a morning meeting.
  • Pam asked everyone to email her with Saturday and/or Sunday dates in October that would work for them as well as ideas for topics they would like to see covered at the retreat. 
Staff Report
Amber Britton             
Gisele Berman Sculpture “Reclining Woman”: Gian Chatrain contacted Amber and left a message that the house has been sold and the piece needs to be picked up as soon as possible. He is going to meet Amber there tomorrow.  We will have it in our possession by tomorrow.  It is an awesome piece and we are glad not to have lost it.
MMIP Revenue and Expenses:We have 3 MMIP concerts left where we can potentially get revenue.  Expenses to date are $19,202.35.  Revenue to date is $14,077,80. That leaves $5,124.45 yet to be raised.
There will need to be an adjustment from 7pm to 5pm for the rescheduled concerts in order to finish before dusk.  Helen can’t be at the concert tomorrow, August 11th, so Christine volunteered to make the announcements at the concert. There was a comment that the sound people at MMIP were doing a really good job.
 Amber announced the “America’s Favorite Park” campaign to make Luther Burbank the winner of a $100,000 grant for park improvements.
Shelly stated that she recently attended Shakespeare in the Park.  Comedy of Errors was wonderful.
Amber commented that she was disappointed that Shakespeare would not allow her to take pictures. They said this was due to union rules.
Public Art:
Jane Ditzler, Chair
Space Craft Pieces: Jane reported that the committee has been getting bids for transportation. The best was from the Getty Museum.  They will be packed and shipped with other pieces to the Cox family.  Our things will not be unpacked. We will pick them up from the Cox family. Amber indicated the Darks Department could store them. We can then go through the process with the city.  Jane stated that if the city decides they do not want us to do this, the seller will take them back and not charge us.  The total cost would be $6,000 plus installation and the cost of a couple of brass plaques.  Amber said Artech could be asked to do installation.  It was noted that the funds would come from 1% For the Arts and not the Arts Council budget.
Jane said the Public Art Committee would like to see the pieces go up in front of the Community & Event Center.  They feel this might reduce chances of vandalism.
Amber said as soon as we get the photos and write up she can take it to the Community Center Manager and Parks Director.  If they get behind it we can then get on the City Council Agenda.  Amber thought we could get it done before the end of the year.
Shelly Krispin made a motion to purchase seven pieces of the space craft for $6,000 plus installation.  Motion seconded and passed unanimously.
Sandy suggested some good visuals in the Council Members packets and something larger for the Audience for the presentation to City Council.
The Berman Piece:  It was agreed that the best place for it might be down near Aljoya in the sculpture garden. This piece is free. We would only have to pay for installation. Amber will start the process on it. 
Mostly Music in the Park
Helen Martin
Committee Chair
Helen reported that there are two remaining concerts: Black River Blues on August 11 and 85th Street Big Band on August 14.  Christine Lewis volunteered to MC Sunday’s concert.  Amber Britton reported that Swamp Soul, the first concert of the season, was rained out.  It has been rescheduled for August 28 starting at 5:30pm instead of 7:00pm.  The earlier start time is due to the shorter number of daylight hours.
Megan Hand
Committee Chair
In Megan’s absence Pam Rock asked for volunteers to help out with upcoming literary events.
The dates are all Fridays and events take place at Aljoya
Oct 7th – The One Percent
Oct 14 – Inside Job                                        
Oct 28 – Food, Inc
Nov 4 – French Film the Gleaners and I
Nov 18 – Waste Land
Meet the film Maker is October 21st.  Featured is Sue Gilbert of Beyond Greenway.         
Pam reported that Megan is working on movies on artists for the winter.
Ellen Hochberg
Committee Chair
In Ellen’s absence, Eileen gave an update on activities in the Gallery.  Deborah Casso & Ian Painter Photography is the current show.  The artists’ reception will be September 1, 6-8 pm
Community Relations
Kevin Curry
Committee Chair
Christine’s impression, in chatting with other people on the island, is that most people on the island get their information electronically.  Christine would like to move our info onto the website and that the Arts Council have a Facebook account.  Amber explained it is city policy not to have Facebook pages. Christine thinks we should convince the city that this will help out events be more visual and give us better publicity.  She asked the process for getting the policy changed.  Amber said they could write a letter and she can push it up the chain.  She explained that everything that is out there is a public record because we are a city.  There are a lot of legal issues the city has been struggling with to do this.  It is going to be a battle.  Pam felt we did not want to approach it adversarialy, but to point out the benefits.  Amber suggested that to begin with you can send me everything you want posted on the Parks Department Facebook page. 
Christine will write a draft proposal and bring it back to the Arts Council in September. 
Special Events
Sara Liberty-Laylin
Committee Chair
3rd Thursday:
The last Art Walk is August 18th.  The concert is 7-8pm in the Aljoya courtyard. It is a couple that sings romantic songs.  Sara was excited to report that there is $400 worth of merchandise in the gift basket this time.  Sara commented that MIVAL has been very good about helping. Sara has 24 sandwich board signs that she will need stored following the last 3rd Thursday event. Amber said they could be stored at the caretaker’s cottage.  Pam asked about using them for the literary program. Sara said that would be okay.
Meeting adjourned at 7:55 pm.
The next meeting is scheduled to be held at the Mercer Island Community & Event Center on September 14, 2011.

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