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Arts Council - Minutes     
Wednesday, October 12, 2011

Call to Order
The meeting was called to order at 6:35 pm by Vice Chair, Jane Ditzler, at the Mercer Island Community and Events Center, 8236 SE 24th St, Mercer Island, WA 98040
Roll Call
Members Present: Kevin Curry, Jane Ditzler, Sandy Glass, Ellen Hochberg, Mireya Lewin, Christine Lewis, Helen Martin and Sara Liberty-Laylin.  Absent: Megan Hand, Shelly Krispin, and Pam Rock.
City Council:
Council Member Jane Meyer Brahm.
Amber Britton, Staff Liaison and Eileen Hemmis Trifts, Administrative Assistant.
There were no appearances
Council Member Jane Meyer Brahm
This item was moved to the top of the agenda as Council Member Brahm had to leave early.
Council Member Brahm advised the Arts Council that there was a discussion about the 1.6 million dollars that was not spent for the Lake Line Project.   In light of this, she made a pitch to restore the $30,000 that had been taken from the 1% for the Arts fund for the Arts Council budget with some of the surplus.  It got voted down.  At the same meeting, there was a long discussion about renovating the South End Fire Station. The Council did approve some money for design, but there is no funding available for construction at this time. Mayor Pearman proposed that the money originally intended for the water feature in town center be used for this. 
Amber Britton reported that both the Space Craft and Reclining Woman sculptures will be presented to the City Council at the same time. Jane Ditzler invited Arts Council members to view the Space Craft pieces in the Cox’s garden tomorrow morning at 9:30 am.  The Community Center Manager and the Parks & Recreation Director will be there as well.
Jane Meyer-Brahm left the meeting at 6:50 pm.
Jane Ditzler questioned whether or not the funding for a feasibility study for the Fire Department could come out of the 1% for the Arts fund.  Amber Britton agreed to approach the Parks & Recreation Director to find out if there is potential for that to happen. It does sound like the Mayor may want to spend the 1% for the Arts fund for the Fire Department Study instead of the Water Feature Project.
Amber stated that the presentation to the City Council in December will be to let them know that the Arts Council has these two items and that they want to install them.
Approval of Minutes:
Ellen Hochberg made a motion to approve the minutes of September 14, 2011 as submitted. The motion was seconded and carried.
Chair Report:
Jane Ditzler, Vice-Chair
In response to a question from Vice Chair Ditzler asking how many Arts Council members will be able to attend the retreat on October 23, all members raised their hands.  Jane announced that the retreat will be held at the Carlton on 76th from 9 am until 1 pm.
Amber Britton reported that she is still working on getting a facilitator.  She will send out an agenda and informational email about a week prior to the retreat.
Jane reported that Chair, Pam Rock, would like the Arts Council to support Aljoya as the Mercer Island Chamber’s Business of the Year. It was agreed they have been extremely supportive of the Arts Council and its programs.
Sandy Glass motioned that the Arts Council nominate Aljoya for the Chamber’s Business of the Year.  There was no second, but the motion passed unanimously by a show of hands.
Staff Report:
Amber Britton, Staff Liaison
Amber reported that she recently met with George Mount from Seattle’s Shakespeare. They want to return to Mercer Island again this year.  They would like to move back to the Luther Burbank Amphitheatre for Summer Celebration in 2012.  Amber said she has reserved their performance space.
Amber reported that she has met with Parks & Recreation staff about obtaining a separate Facebook page for the Arts Council.  One of the obstacles in the past was that Facebook information could not be backed up, and would therefore not be available for Freedom of Information Act requests should there be any.  That obstacle has been overcome with the availability of new software.  The city is developing policies for social media, and they are very interested in getting documentation from the Arts Council as to why they want their own Facebook identity.  It was noted that Christine is writing the justification and she plans to bring it back to the Arts Council.
2012 Budget Discussion
Amber distributed a spreadsheet with budget to actual information for 2009, 2010 and 2011 to date, including anticipated expenditures through the end of the year.  The good news for 2012 is that the surplus of $6,496 from 2011 should transfer over to 2012. The surplus was from monies not spent on Mostly Music in the Park.  Arts Council members agreed to review the 2012 budget for the purpose of further discussion and make desired adjustments at their retreat. 
Jane Ditzler requested that the retreat agenda include a session on public art and 1% for the Arts.  Amber stated that she will try to fit it on the retreat agenda.  If not, it can be added to the November regular meeting agenda.
Mostly Music in the Park
Helen Martin, Chair
Helen asked how we get the word out that we are looking for music submissions for 2012.  Amber indicated that it has been advertised in the recreation guide, on Craig’s List, and in the Stranger.  Helen asked everyone to think about people and groups they know, and ask them to send in their submissions.  The committee will need a sample of their music, a photo and any other information that they think would be of help to the committee in making a decision.  Helen asked Amber to send out a reminder email to the Arts Council members with this information asking that they make recommendations and get the word out.
Helen stated that Jane Ditzler, Kevin Curry and Shelley Krispin were on last year’s selection committee.  Helen invited Arts Council members to let her know if they would like to be on the selection committee this year. Megan Hand volunteered to be on this year’s committee.
Megan Hand, Chair
Megan reported that there were 51 people at the first film in the documentary series, and there were some very heated discussions afterwards.  There was a discussion about whether or not to continue with more documentary series. Megan suggested a series on artists with an art show in conjunction with the films.  The Seattle Art Museum is giving lectures, and perhaps we could ask them to do one here. Megan stated that Aljoya shows movies every night, and she felt the documentary series would differentiate the Arts Council somewhat.
Ellen Hochberg, Chair
Ellen reported that the Gallery Committee met and looked at exhibit applications for 2012.  There was only one large group submittal.  We would also like to consider having a high school art show.
Ellen announced that she would welcome help with hanging the MIVAL show on October 30th and the reception on November 3.  Jane Ditzler and Megan Hand volunteered to take care of the reception. Ellen will not be able to be there, but she will take care of bringing food for the reception to the Community Center if they will set up and clean up afterwards.
Sandy Glass suggested that if there is going to be a high school art show it might be worthwhile tracking down some Mercer Island graduate artists and mix the two.
Public Art:
Jane Ditzler, Chair
Jane, once again, invited everyone to view the Space Pieces tomorrow at 9:30 am.  Mireya Lewin is an art appraiser and will be there to appraise some pieces.
Community Relations
Kevin Curry, Chair
No Report
Special Events
Sara Liberty-Laylin, Chair
Sara reported 53 businesses participated in 3rd Thursday this year.  She doesn’t want to send out a query to see what businesses would like to do next year if there isn’t someone on the Arts Council that is willing to take on this program. Her term is up in May and she is not going to be able to continue as a member.  Jane Ditzler agreed and said if someone doesn’t want to take it over; it is a program that we may have to drop.  Amber suggested that this is something the Arts Council can talk about at the retreat.
Meeting adjourned at 8:05 pm.
The next regular meeting is scheduled to be held at the Mercer Island Community & Event Center on November 9, 2011.

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