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Open Space Conservancy Trust - Minutes     
Thursday, November 10, 2011

Call To Order:
Chairperson Debbie Bertlin called the meeting to order at 6:07 pm in the City Council Chambers of City Hall.
Roll Call:
Debbie Bertlin, Chairperson; Robert Thorpe, Secretary; Don Cohen; Tina Lanzinger and Elliot Newman were present. Dan Grausz, Council Liaison, was absent. Peter Guyer, Vice Chairperson, was absent and excused due to a family issue.
Staff Present:
Bruce Fletcher, Parks & Recreation Director
Paul West, Parks Natural Resource Coordinator
Alaine Sommargren, Natural Resource Specialist
  1. It was moved by Trustee Cohen, seconded by Trustee Newman, to:
Approve the minutes of October 13, 2011 as submitted.
Motion passed 5-0
Lynne Thomas Fruehling expressed interest in stewarding Pioneer Park.  She also wanted to find out if the Open Space Trust Board is discussing ways to preserve Stevenson Ranch as a public green space.  She may be interested in helping with fundraising for its purchase. She provided staff with her contact information.
Regular Business:
  1. Kiosk Area update – Alaine Sommargren
Alaine Sommargren reported that the kiosk area has been planted with 250 shrubs, groundcovers and small trees, and the pavement apron to SE 68th has been installed.  The next step in improvements to the area is the installation of three bollards, likely to be completed this winter or spring.
  1. Root Rot Protocol Development – Paul West
Paul West reported that he and Alaine Sommargren have been working with consultants learning about the various tree diseases present in Pioneer Park, and management strategies and possible treatments for each disease. 
Paul also reported that two trees near the intersection of Island Crest Way and SE 68th are infected with Phaelous schweinitzii, as evidenced by the presence of fruiting bodies, and should be removed as soon as possible.
Paul noted that next steps include learning to identify diseases, mapping the locations of diseased trees, and learning more about controlling their spread.
Trustee Cohen expressed concern about the changing the way in which disease issues are handled in Pioneer Park, given the history of conflicting strategies suggested by various consultants.  Trustees and staff discussed how the new information relates to reports and maps that have been created by other consultants. Trustee Lanzinger asked about the potential for spread by trail-users.  Paul explained that this information is only anecdotal and needs to be investigated further.
Paul noted that mapping and diagnosis of disease in Pioneer Park will be done on a time- available basis, and those areas with high target values, such as streets and private property, will be investigated first.
Trustee Cohen asked about the use and safety of Trichoderma and borax in the control of disease, and requested a written report about the risks associated with their use. Paul agreed to provide documentation.
Chair Bertlin summarized that the Board authorizes the points laid out in the ‘Next Steps’ portion, with the exception of application of Trichoderma and borax, until the safety report is provided.
  1. Neighborhood Connections – Paul West
Paul West presented a map of the neighborhood surrounding Pioneer Park, marked with public trails and sidewalks.  He asked Trustees for direction about which areas might benefit from better connections to the park.   
Paul suggested that a new connection might be through the New Hope Church property, on the north side of the NE quadrant, to the Salem Woods Open Space - a connection not previously discussed by the Trust Board.  Chair Bertlin asked about the difficulty required to make this connection. Paul explained that the trail would be all uphill, some steep, ending in a staircase on the Salem Woods property, connecting the trail to 90th Ave SE He also noted that the trail only crosses one property, and would therefore only require one easement.
Trustees discussed potential impacts on neighbors, construction costs, and the need for a connection to the north.  Trustees agreed that they are not interested in the pursuit of an easement through New Hope to Salem Woods.
Trustees also agreed that there is no need for further discussion about a trail connection through the Northstar property, as Northstar is not interested in granting a trail easement.  This connection will only be pursued should the City purchase the Northstar property.
  1. Eagle Scout Projects – Paul West
Paul explained the Parks Department’s typical process of working with Eagle Scouts, and the difficulties of finding projects that work for both parties in terms of timing and scope.  He expressed his interest in continuing to work with the Scouts and asked Trustees for input or ideas on how to use Eagle Scouts in Pioneer Park.  Trustee Newman suggested that Scouts could locate sites for letterboxes, write clues, and create and place the actual letterbox.  Trustee Lanzinger suggested that Scouts could create educational information for the kiosk. 
Paul clarified that projects should allow Scouts to exhibit their leadership skills, which includes organizing the project, and recruiting and supervising volunteers, with some help from a scoutmaster or other adult for coaching.
Trustee Thorpe discussed the organization of the Eagle Scouts on the island, and explained that there is a potential for 6-8 projects to be completed by scouts in his troop per year.  Trustees and Bruce Fletcher discussed having the larger Parks Department present potential projects to the troops to cut down on Staff time working with several individual scouts.
Trustees and staff also discussed the possible recognition of Eagle Scouts at the kiosk, in lieu of traditional plaques.
  1. Next Meeting – Debbie Bertlin
December 8th meeting will be cancelled.  Peter Guyer may need to chair January 12th meeting due to Debbie Bertlin’s election to City Council.
Paul noted two items for the January meeting: review of the Cascade Orienteering event and a comment from a member of the Saddle Club regarding the impact of the kiosk plantings on horseback riders.
Adjournment: 7:29 pm

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