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Arts Council - Minutes     
Wednesday, July 11, 2012

Call to Order
The meeting was called to order at 6:40 pm by Vice Chair, Jane Ditzler, at the Mercer Island Main Fire Department, Mercer Island, WA  98040.
Roll Call
Members Present: Bonnie Bradley, Paulette Bufano, Jane Ditzler, Ellen Hochberg, Linda Iwanyk, Shelly Krispin and An Tootill
City Council:
Council Member Jane Meyer Brahm.
Amber Britton, Staff Liaison; Eileen Hemmis Trifts, Administrative Assistant.
New members, Bonnie Bradley and Paulette Bufano were welcomed by the Arts Council.
There were no appearances.
Approval of Minutes:
Shelly Krispin motioned that the minutes of June 13, 2012 be accepted as written. The motion was seconded and passed unanimously.
Chair Report:
Jane Ditzler, Vice Chair
Summer Celebration! was added to the agenda under the Chair Report. 
The first item of discussion was staffing the Arts Council Summer Celebration! booth.  Jane circulated a sign-up sheet for three-hour shifts on both Saturday and Sunday.  She indicated that Voice as well as adult volunteers would do the arts and crafts with visitors to the booth.  Arts Council members are needed to supervise volunteers.  Arts Council members will mainly be available to provide information about the Arts Council and Arts Council projects.  Ellen is working with Amber on the arts and crafts. Amber will provide the supplies. Arts Council members will set up on either Friday night or Saturday morning.
It was determined by the Arts Council that they will hold a naming contest for the space art pieces. The top three names chosen at the June meeting (Apollo Sculpture, Orbits and Pieces and Art in Science) will be on the ballot as well as space for a write-in.  The Public Art Committee of the Arts Council will make the final name choice.
Staff Report:
No report.
Susan Szafir, Chair
In Susanís absence, Jane circulated the summer events volunteer sign-up for Shakespeare in the Park and Mostly Music in the Park performances. The volunteer will introduce the performance and make announcements.  Announcements should include Outdoor Films and the Fall Film Series. Details can be obtained from Susan.
Chair Ellen Hochberg
Ellen reported that the current show, Shift Collaborative Studio, will be coming down and the Womenís Photo Forum show will be hung on Sunday, July 22.  She indicated that help is always appreciated and that hanging starts around 1:00 pm.  The artistsí reception is scheduled for Thursday, July 26, 6:00 Ė 8:00 pm.
Ellen announced that the Arts Councilís first juried show will be held in September.    Ellen and Sandy have emailed the call for entries out to a large number of people and have placed the information and application at the MIVAL Gallery as well as other locations.  Applications are available on the website, at the Community Center, and will also be available at the Summer Celebration! booth.  She indicated that the Gallery Committee will accept up to 50 pieces.  She acknowledged that the gallery is a little challenged to accept very many 3-D pieces.  The reception and awards ceremony is planned for September 13th.
Public Art
Jane Ditzler, Chair
Jane reported that there will be a reception on August 7, 4:30 to 6:00 pm, which is the day following installation of the space art pieces at the Community Center.  The reception will also be at the community center. Formal invitations will be sent to the Mayor and City Council as well as other VIPs.  Jane called for volunteers to help at the reception and to help clean up afterward.
The Reclining Woman sculpture is being installed on the same day as the space pieces.  It was noted that there are two additional spaces at Mercerdale Park where additional art could be installed.  Amber indicated these would be purchased pieces.  Also, it would be possible to landscape one area and place art in the other.
There was a brief discussion regarding artwork in the defunct recycle center.  Jane Meyer Brahm stated that she and City Council Member Debbi Bertlin thought it would be interesting to have it painted by kids. Ellen suggested that if this is done, it will need to be structured with a vision of what it will be.  Jane Meyer Brahm will check to see if the City Council would allow this to be done.
3-Year Planning
Final Proposal for the Topiary Project
Jane Ditzler reported that the next step for the Topiary proposal is to take it to the City Council for approval. The Public Art Committee is hoping to have the proposal approved and the pieces installed in the fall.  Amber will ask the City Clerk to place this item on the City Council agenda. She will report back on the date.
Amber indicated that none of the landscapers have responded with installation costs.  An said we will need an estimate of installation costs before we can take the proposal to the City Council.  Jane Meyer Brahm said it can be presented to the City Council as not to exceed a specified amount. The cost for the three topiary pieces is $3,500 including maintenance.
An Tootill motioned that the proposal for the tableau of three topiary deer to be procured for the downtown be accepted. Ellen asked for an addendum to the motion:  that the proposal not exeed $4,000. The motion was seconded and passed unanimously.
The meeting adjourned at 7:45 pm

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