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Arts Council - Minutes     
Wednesday, October 10, 2012

Call to Order
The meeting was called to order at 6:40 pm by Vice Chair, Jane Ditzler, at the Mercer Island Community & Event Center, 8236 SE 24th St., Mercer Island, WA  98040.
Roll Call
Members Present: Bonnie Bradley, Jane Ditzler, Sandy Glass, Ellen Hochberg, Linda Iwanyk, Susan Szafir and An Tootill.
City Council:
Council Member Jane Meyer Brahm was absent.
Amber Britton, Staff Liaison; Eileen Hemmis Trifts, Administrative Assistant.
Approval of Minutes:
Linda Iwanyk motioned to accept the September 12, 2012 minutes as read.  The motion was seconded and passed unanimously.
There were no appearances
Chair Report:
No Report
Staff Report:
Amber Britton
Christine Lewis has stepped down as chair, and a chair must be elected to fill the remainder of this term. Amber asked for nominations from the floor, indicating that self-nomination was appropriate. Jane Ditzler asked to be nominated. Sandy Glass declined nomination.  There were no additional nominations. A written ballot was distributed. Jane Ditzler was unanimously elected to the Chair position for the remainder of this term.
Jane asked Ellen Hochberg to accept nomination for the Vice Chair position.  Ellen accepted. There were no additional nominations. Ellen Hochberg was unanimously elected to the Vice Chair position for the remainder of this term.
Amber announced that the date the Parks & Recreation budget proposal will be presented to City Council has been changed from October 29 to October 22.  The full budget will go before the City Council for approval sometime in December.
Susan Szafir, Chair
Susan asked council members to save the Date for two literary events that MIAC and Island Books will be co-sponsoring:
Thursday, November 8, 7:30 pm at Island Books
Maria Semple, Author of Where'd You Go Bernadette (which has recently spent several weeks on the NY Times bestseller list).
Thursday, February 28, 7:30 pm at Island Books
Tara Conklin, Author of House Girl. This book is scheduled to be released on February 12.
Susan reported that 5% of book sales at these events will come to the Arts Council, with a possibility of increasing the percentage in the future depending on their success.  She asked members for their support in promoting and attending these events.
Susan reported that the Poetry Contest will be repeated this year. More to come later.
Chair Ellen Hochberg
Ellen reported that the current gallery show will be coming down on Saturday, October 27th.  It will be replaced with the MIVAL Holiday Show the same day.  The MIVAL reception is scheduled for Thursday, November 1, 6:00 – 8:00 pm.  Ellen will be unable to attend, and asked for volunteers to take on the reception duties that evening.
Ellen reported that a call for applications to exhibit for the 2013 gallery schedule closed on September 28th.  She will be assembling a committee to review the applications and asked for members to sit on the committee.  She will send out possible dates and let everyone know what date is set.    
Public Art
Jane Ditzler, Chair
Jane asked Amber to give an update on the status of plaques for Orbits and Pieces and Reclining Woman.  Amber reported that bronze plaques have been ordered. Each one was about $350. The total including pads and installation will be about $1800. This should leave some money in the budget for landscaping around Reclining Woman. We are just waiting to get on the schedule for installation.  A sign warning that the Orbits and Pieces sculpture may get hot is being deferred until spring.
With regard to the topiary sculptures, Amber stated she has requested an update from the Topiary Farm, but hasn’t heard from them yet.  The bids for installation are due on Monday. There are two landscapers that want to come out and look at the site. An October or November planting is being targeted.
Jane asked An Tootill if she would accept the position of Chair for the Public Art Committee.  An accepted the appointment.
Future Possibilities
Jane Ditzler reported that there are several Public Art projects that could be taken on by the Public Art Committee and Arts Council. She asked Amber to talk about the first two.
1.  A mural or other appropriate artwork on the wall of the tennis courts at Luther Burbank Park. They are planning to paint that wall and it would be a perfect place for the Arts Council to get involved.  It will most likely require a call for artists and will require City Council approval.
2.  A new Luther Burbank Park playground is being put in next year. Right now would be a good time to get some type of art component built into the plan. The Parks Department has started a brick fundraiser.  For a donation of $200 or $800 individuals or groups can buy a brick and put a personalized message on it.  Jane would like to find money in the budget to purchase a brick for the Arts Council.
Jane reported that she has been contacted regarding the donation of “Call of the Wild”.  This art piece by Donald Riggs is a bronze sculpture that has been painted and anodized.  It is 38.5” tall plus a 10” pipe on which it is mounted and about 15” at its widest point.  It is in a rotation installation so it can be turned and viewed from all angles. When looked at one way, it looks like a bird, when turned and looked at from another direction, it looks like a pair of eyes and open mouth. Jane circulated photos. The piece was originally purchased in 2006 for about $4,500.  Following discussion of possible locations for this piece, it was agreed that because of its child-like nature, it would be nice for it to be where it will be accessible to kids. Jane commented that it is strong with no sharp edges. The Public Art Committee will review further and make a recommendation to the Arts Council.
Amber will ask request a quote on installation and a pole for this piece from Artech.
In the Hopper:
Amber won’t be at the November Arts Council meeting, but will ask Diane Mortenson attend and to bring the draft Annual report to the meeting.
Three Year Plan:
Jane asked if a retreat is needed in December.  Amber indicated that the Annual Report won’t go to the City Council until February, but it would need to be finalized so if the Arts Council retreat is not in December, it would have to be in early January. Jane stated that Christine Lewis had been working on the retreat.  She will contact her to see if she has any input.
The new members asked for clarification of what they can expect from an annual retreat.  Amber indicated the retreat is driven by what Arts Council members want to do.  Jane suggested that “since there are so many new members, the Arts Council could get together for a short meeting to review the bylaws, get to know where we are, what people want to do, and how well we’re doing.” She didn’t feel it would take a lot of time. There could also be some work on the 3-year plan.
It was noted that there are several vacant committee chair positions, and they should be filled right after elections in January.  Amber asked new Arts Council members to consider these positions.  Several past Arts Council members who held these positions have indicated their willingness to sit on the committees and share their knowledge.
Amber stated that the Arts Council should discuss and decide what they would like to do for their December meeting at the November meeting. Traditionally it has been mostly a social gathering with a short meeting, typically at someone’s house.
There were no announcements.
The meeting adjourned at 7:40 pm

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