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Arts Council - Minutes     
Wednesday, November 14, 2012

Call to Order
The meeting was called to order at 6:37 pm by Chair, Jane Ditzler, at the Mercer Island Community & Event Center, 8236 SE 24th St., Mercer Island, WA  98040.
Roll Call
Members Present: Bonnie Bradley, Paulette Bufano, Jane Ditzler, Sandy Glass, Linda Iwanyk, Mireya Lewin, Christine Lewis and An Tootill.  Members absent:  Ellen Hochberg, Susan Szafir, and Shelly Krispin
City Council:
Council Member Jane Meyer Brahm was absent.
Diane Mortenson, Staff Liaison; Eileen Hemmis Trifts, Administrative Assistant.
Approval of Minutes:
Christine Lewis motioned to accept the October 10, 2012 minutes as presented.  The motion was seconded and passed unanimously.
Dr. Natalya Ageyeva, Artistic Director, Russian Chamber Music Foundation of Seattle, and Mercer Island resident.
The foundation is a non-profit organization whose mission is to bring more Russian music to the Seattle area.  Dr. Ageyeva provided the Council with some background information and information about what they have been doing for the past few years as well as their future plans. They are expanding and would like to do more concerts.  She brought forth a proposal to bring some aspect of Russian music and classical performers to Mercer Island to perform at Mostly Music in the Park and/or the amphitheatre at Luther Burbank Park.
Sue Sherwood, Mercer Island resident; founding member and past president of the Mercer Island Arts Council appeared with Dr. Ageyeva and testified as to the quality of the performances Dr. Ageyeva has presented at the Mercer Island Presbyterian Church. She urged the Arts Council to consider collaboration with Dr. Ageyeva.
Dr. Ageyeva and Ms. Sherwood then left the meeting, and were advised that they would hear from the Arts Council regarding their request.
Christine Lewis recommended that the Mostly Music in the Park Committee take her request into consideration and report back to the Arts Council with a recommendation.  Considering the proposed budget cuts, she felt it would not be difficult to fit a performance into the program.  It was noted that there is currently no MMIP Chair.  Christine and Paulette Buffano volunteered to co-chair the committee. Jane asked that this be tabled until the next meeting. When the new 2013 Arts Council Chair is elected in December, she will appoint committee chairs for the coming year.
If the performance was an MMIP concert, it could be placed at the end of the schedule and billed as a special event. This would allow promotion at each preceding concert.  It was agreed to respond positively to Dr. Ageyeva, and to refer it to the newly appointed MMIP Committee Chair for 2013.
Chair Report:
Jane Ditzler, Chair
December Meeting:  Following a brief discussion, it was determined that the December 12 meeting will be a regular meeting, and no holiday social will be held.  However, keeping with the holiday spirit, it was agreed to have a cookie exchange at the December meeting.
Public Art Chair:  Jane handed off the Public Art Chair position to An Tootill, who accepted appointment at the October Arts Council meeting.
Annual Report and Work Plans:  The 2012 Annual Report and 2013 Work Plan are due to go in front of the City Council in February.  Jane reminded everyone that in order to complete these two items, everyone should get their information to Amber in January. She was unsure as to the exact deadline, but everyone should watch for an email from Amber.
3-Year Plan:  Jane asked everyone to email her with their thoughts for the 3 year plan so that it can be put on the December agenda for discussion.  Christine Lewis indicated that she had put together a power point for this purpose.  She will email a copy to everyone to look at before the December meeting.  She will also email it to Amber and Eileen so that it can be printed as a handout for the December meeting.
January Retreat:  It was determined that the Annual Retreat will be scheduled as a half day on a Saturday in January.  Jane will confer with Amber on a possible date and provide an update at the December meeting.
Staff Report:
Diane Mortenson, Staff
Diane reported that the Parks Department went before the City Council with their budget presentation for the biennium.  It looks like almost everything has been approved, and the budget should receive final approval in December.  There were two things of note.
(1) The City Council chose not to fund the fireworks. If the Parks Department wants to hold the fireworks, they will need to raise the necessary funds.  This is not a change from the previous two years.  In 2011 we were able to raise all of the money needed.  In 2012, we fell short.  The Parks Department has decided to make an effort to raise the funds again this year, probably giving it until March before making a determination as to whether or not to hold them.
(2) The City Council approved the $13,000 service enhancement package to fund Mostly Music in the Park. This amount is to come out of the 1% for the Arts Fund.  It is estimated at this amount will fund approximately six concerts.
Diane reported that the 2013/14 budgets for total Arts Council Programming is $36,650 including the $13,000 from the 1% fund.  This is up slightly from last year.
In response to a question from Mireya Lewin, Diane indicated that $13,000 is approved for the Public Art Catalog Project. This money will come from 1% for the Arts.
Diane brought slides discovered by the Parks Department while housecleaning.  They are sculpture and public art slides.  Mireya took them for possible use in the cataloging project.
Diane invited Arts Council members to the Dessert Before Dinner silent auction and community event on December 16th.  She suggested they invite their friends and family and spread the word.  She also distributed new advertising cards for the Luther Burbank Playground fund raiser. 
Susan Szafir, Chair
No Report. 
Several Arts Council members reported  that they attended the Meet the Author night at Island Books and  that it was a successful, well-attended event.
Chair Ellen Hochberg
No Report
Public Art
An Tootill, Chair
An reported that the Topiary Deer have arrived. They are being stored behind City Hall. They should be planted next month.
Call of the Wild Sculpture donation by Donald Riggs – An recommended it be accepted and placed in Mercerdale Park as previously discussed.
An led a discussion regarding a new mural for the tennis court wall.  She was concerned that a mural might not be appropriate for the tennis court since it could be a distraction when players are attempting to focus on the ball.  She suggested that the onramp from Seattle for W. Mercer is an area that could benefit from some color or a mural. Jane suggested that there could be more than one mural. The next step will be for the Public Art Committee to meet to discuss this further and bring back recommendations and projected costs.
Mireya Lewin
Mireya recommended moving forward with Artech to start the survey in December.  Diane clarified that staff will work with Artech once the project is approved and ready to go forward.  She liked the idea of calling Artech and letting them know it is “thumbs up” and will be officially approved in two weeks. 
Mireya indicated that once the survey is complete, the second stage will be for Artech to come out and take photographs.
There were no announcements.
The meeting adjourned at 8:30 pm.


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