Open Space Conservancy Trust - Minutes Thursday, March 21, 2013
Call To Order:
Vice Chair Thorpe called the meeting to order at 6:08 pm in the City Council Chambers of City Hall.
Vice Chair Thorpe, Secretary Poor, Council Liaison Brahm, and Trustee Wachs and were present. Chair Newman and Trustee Weiker had excused absences. Trustee Lanzinger arrived at 6:12pm.
Jason Kintner, Parks Superintendent
Paul West, Parks Natural Resource Coordinator
Alaine Sommargren, Natural Resource Specialist
Merrill Thomas-Schadt, Facility Scheduler
It was moved by Trustee Wachs, seconded by Trustee Lanzinger, to:
Approve the minutes of January 17, 2013.
Motion passed 5-0
Eric Tootill of 4049 W Mercer Way appeared to share with the Trustees what he likes about Pioneer Park to earn his Citizenship Merit Badge with the Boy Scouts.
2013 Annual Work Plan – Paul West
Paul submitted the final draft of the 2013 Work Plan to the Trustees (in the agenda packet) for any final changes. The final version of the 2013 Work Plan will go to Council with the 2012 Annual Report before the next Trust Board meeting.
Annual Report to Council – Paul West
The final draft of the 2012 Annual Report was included in the agenda packet for the Trustees to review. Paul reported that the content was generated between Chair Newman and himself. Paul also reported that this year the report will be on the consent calendar, therefore there will not be a presentation. After the discussion some minor changes were made and Trustee Wachs agreed to provide Paul with the number needed from the Letterboxing committee.
Policy for Special Events – Paul West
Paul West gave an overview of the staff report in the agenda packet and introduced Merrill Thomas-Schadt who gave some background on the history of the Cascade Orienteering events. She reported that the Parks & Recreation Department have a policy on special events, but that it may not fully address the types of special event requests that could be proposed for Pioneer Park or other open spaces.
Paul asked the Trustees to discuss the questions posed in the staff report. Acting Chair Thorpe told the Trustees about a letter he received from Don Cohen expressing concern about holding events (like the Cascade Orienteering event) in Pioneer Park.
Jason Kintner asked the Trustees to participate in establishing some guidelines for a policy that reflects the Trust Board’s duties and interests. Developing a policy will assist staff in making decisions with future requests.
After some discussion the Trustees and Staff decided to work on a matrix approach to parameters for special events. Paul West agreed to do the preliminary work and bring it back to the Trust Board for further development.
Dog Off-leash Update – Paul West
Paul reported there have not been any more complaints on this issue since the last meeting. He also reported that he made and posted signs that read: “Dog Owners: Your animals must be under control at all times. Off-leash dogs have been jumping on trail users and running through private yards along the park boundary. MICC 7.04 states: “Under control” means the animal is on a leash or under voice and/or signal control so as to be thereby restrained form approaching any bystander or other animal or from causing or being the cause of physical or property damage when off a leash or off the premises of the owner. The animal is not under control if it charges, chases, jumps on, or displays aggression toward other people or animals, or behaves in a way that any reasonable person would find disturbing. If you cannot insure your dog is under control, please leash your dog for the good of all park users. Off-leash areas are available at Luther Burbank Park and Wildwood Park. For questions, contact Jason Kintner 275-7874 or email@example.com.”
Promoting Pioneer Park: A Natural History – Paul West
Trustee Wachs contacted Island Books to ask if Pioneer Park: A Natural History has been selling. It has not been selling since the first months after its release. Island Books will continue to carry the book and will be promoting it at Leap for Green. Trustee Wachs will be following up with the King County Library System on the circulation of the 5 copies there.
Paul requested ideas for promoting the book from the Trustees. A few ideas were discussed including a guided tour with Liz Sanderson and/or Rita Moore, including a link to the video on the web and flyers at a festival booth.
Preschool Program Development – Tina Lanzinger
This item was moved to September.
Quadrant Reports – Paul West
Paul stated that no quadrant reports have been received. Trustee Poor asked about some logs which Paul said will be discussed at the May meeting in the trails plan report. Council Liaison Brahm asked about some clarification on flagged vegetation which Alaine addressed.