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Arts Council - Minutes     
Wednesday, March 13, 2013

Call to Order
The meeting was called to order at 6:45 pm by Chair, Jane Ditzler, at the Mercer Island Community & Event Center, 8236 SE 24th St., Mercer Island, WA  98040.
Roll Call
Members Present: Bonnie Bradley, Jane Ditzler, Linda Iwanyk, Mireya Lewin, and An Tootill
City Council:
Council Member Jane Meyer Brahm
Amber Britton, Eileen Hemmis Trifts
Guests:  Raleigh Nowers, MIVAL liaison
Approval of Minutes:
Mireya Lewin motioned to accept the minutes of the February 13 meeting as submittedThe motion was second and passed unanimously.
Ken Klaflin, MIVAL President
Mr. Klaflin was in attendance for the purpose of submitting several pieces of artwork for consideration for the Mostly Music in the Park mailer.  Five pieces of art were submitted.  Mr. Klaflin and Ms. Nowers left the meeting while the Arts Council discussed the submissions and made a choice.  Mr. Klaflin and Ms. Nowers, MIVAL Liaison, were advised that the chosen piece was Pia Messina’s “The Band”.  Raleigh Nowers asked for clarification of MIVAL’s role in MMIP.  Amber indicated that over the past few years we have traded utility insert artwork for a booth at Summer Celebration. Raleigh indicated that she and Ken were not clear on that so they only had three weeks to let artists know once they received the request.  She felt that armed with this information they will be able to plan further ahead in subsequent years giving artists an opportunity to start earlier to prepare appropriate entries.  Amber agreed to give MIVAL earlier notice in the future.
Chair Report:
Jane Ditzler, Chair
Jane reported that she attended the Luther Burbank Playground Model Meeting.  There were a total of six presentations, all of which, in her opinion, were excellent.  Amber reported that the playground committee has made a selection.  It is the one with the zip line and kid friendly surface.  The goal is for completion prior to Summer Celebration!
Jane indicated that her secondary reason for attending the meeting was to inquire about the tennis walls. She wanted them to know that the Arts Council has discussed painting them.  The tennis players in the group indicated that as long as the mural is not too busy, but simple in concept, it should not interfere with the player’s ability to keep their eye on the ball.
Jane reported that she recently attended two Sound Transit meeting. A team of artists, Pablo and Meta Arte was chosen to oversee the project and all of the individual artists who will be placing art in each community.  Jane indicated that there will be a public meeting next Wednesday at the Community Center.  It will be an artist outreach to local artists answering questions and telling them how they can apply.  Amber stated that Sound Transit will be coming to an Arts Council meeting in the near future to make a presentation on the project and ask for input.  They will clearly define the roles of the Arts Council and the Design Council as well. 
Jane and Amber reported that the City Council has postponed presentation of the Annual Report.  A new date has not been set. Mireya asked that for consistency and clarity, the Annual Repot be changed to reflect the name “Collections Management” for the art cataloging project. Amber will make the change.
Staff Report:
Amber Britton
Amber reported that 4Culture has awarded the Arts Council a grant of $8,000 for 2013.  The grant is used for Mostly Music in the Park and Shakespeare.
The plaques for “Gazing” are to be cast any day.  Maintenance has not been able to find a way to adhere “do not climb” signs.  After some discussion, it was agreed not to place a sign unless it becomes necessary.  It is hoped that people will be considerate and not climb on the deer. 
Susan Szafir, Chair
In Susan Szafir’s absence, Amber reported that the Meet the Author event on February 28 was a great success. Amber was able to attend and said it was great to have it at Island Books. Seattle author Tara Conklin was featured with her first novel “The House Girl”. There were close to 60 attendees.
Paulette Bufano, Chair
In Paulette’s absence, Amber reported that the 2013 line-up is complete and all of the contracts have been signed and returned. Portage Bay, Dynamite Limbo, Swamp Soul, The Nowhere Men, Coco Joe, and the
Russian Chamber Orchestra.  We are waiting to see if we need to provide sound for the Russian Chamber Orchestra.  Jane indicated that they would be providing their own.  Amber will proceed with preparation of the sound contract.  Amber reported that new MMIP sponsor packets reflect fewer concerts with new sponsorship levels. We are starting to get responses.
Linda Iwanyk, Chair
Linda reported that the “Mixed Quartet” show has been hung. It runs until April 12.  The artists’ reception is tomorrow, March 14. She gave special thanks to Jane, Bonnie and Eileen for their assistance.
Public Art
An Tootill, Chair
Call of the Wild was examined by Artech. They determined it can be weather-treated in order to be installed in Mercerdale Park.  She is waiting to continue work on the mural until there are additional members on the Arts Council. Jane encouraged Arts Council members to help each other on their committees.
Collections Management Project
Mireya Lewin
No Report.
Community Relations
Chair, Bonnie Bradley
Bonnie reported that she has not yet attended a 4Culture meeting, but she has been in contact with Beth Brennan who put her in touch with Charlie Rathbun. He indicated there is a grant for equipment for which the Arts Council would be eligible.  If the Arts Council gets a grant, Bonnie would like to consider purchasing a portable dance floor. Bonnie has made some inquiries as to cost. Break-down and storage will be considerations.  Charlie Rathbun is going to send Bonnie information regarding monthly meetings, which she plans to attend.
Mireya announced that she is planning to invite the President of the Fine Arts Advisory Committee, Anne Hritzay, to the April 10 meeting. She is coordinating collaboration between the FAAC and the Mercer to hang student art at the Mercer, and would like to explore ways in which the FAAC and Arts Council can support one another. Discussion resulted in agreement that there is interest in working together. Amber suggested we ask the Fine Arts Committee where they might need support and go from there.
The meeting adjourned at 8:00 pm

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