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Arts Council - Minutes     
Wednesday, July 10, 2013

Call to Order
The meeting was called to order at 6:40 pm by Chair Jane Ditzler at the Mercer Island Community & Event Center, 8236 SE 24th St., Mercer Island, WA  98040.
Roll Call
Members Present: An Tootill, Bonnie Bradley, Jane Ditzler, Julian Trejo, Karen Kaser, Paulette Bufano, and Suzanne Zahniser.  Members absent: Anna Gordon, Linda Iwanyk, Mireya Lewin and Susan Szafir. 
City Council:
Council Member Jane Meyer Brahm
Amber Britton & Eileen Hemmis Trifts
Approval of Minutes
An Tootill requested that the Public Art report in the May minutes be amended to include the fact that a new dog sculpture is being installed in the dog park area at Luther Burbank Park. Also that there was a discussion regarding an August date for an early fall event, possibly a Paw Promenade, in conjunction with the newly installed sculpture. 
Paulette Bufano motioned to accept the May minutes as amended and the June minutes as presented.  The motion was seconded and passed unanimously.
There were no appearances.
Chair Report:
Jane Ditzler, Chair
New Arts Council member Suzanne Zahniser was introduced and welcomed to the Arts Council.
Summer Celebration:  Booth schedules were reviewed and confirmed.  Jane, Paulette and Ralph Bufano will open the booth on both Saturday and Sunday. Amber will provide handouts for MMIP Concerts and Shakespeare performances.  An Tootill will provide a blurb regarding the Russian Chamber event so that it can be included in the announcements at the Shakespeare performances.
Fire Station 92:  Jane distributed a handout of three design concepts chosen by the selection committee.  They are “Gateway of Service”, “Pillars of Light”, and “Fire Lotus”.  Our fire department was chosen to receive one of the last pieces of metal distributed from the World Trade Center after the 9/11 incident.  This piece of metal is to be included in the art project at Fire Station 92. Jane reported that people are still very connected to this event, and many fire departments have applied to receive a piece. Mercer Island fire fighters are very excited to have been chosen. The piece we are getting is a large metal beam from the parking garage of the World Trade Center.  It weighs 30,000 pounds so the next step will be finding the most economical way to get it here.  Jane mentioned that Ralph Bufano, who was on the committee, will approach Boeing to see if they will pick up the cost of shipping it.  Several other options for getting it here are being researched. The Gateway of Service concept was selected with some modification requests back to the artist to lighten up the brick bases, which seemed a little clunky and to incorporate a lighting feature.
City Council Meeting Report:  Jane reported that Dean’s Park Dragon replacement was the first item on the City Council meeting agenda on July 1.  Funding from the 1% for the Arts fund was approved by the City Council in the amount of $60,000.  Amber stated that she has advised the artist, Kenton Pies, that it was approved.  He is very excited.  She said that the intent is to get it done sometime this fall.  Jane indicated that Bonnie Bradley, Community Relations Chair, has already begun working on the PR for this project.  She would like to have a handout available for distribution at Summer Celebration.
Staff Report:
Amber Britton
Rising Times Sculpture:  Amber reported that she, Jane Ditzler, a city staff member and an individual from the development company did an onsite visit to the Rising Times Sculpture. The purpose of the visit was to make a decision on how to leave the sculpture where it is while eliminating the hazard.  Originally the developer gave us the option of enclosing the sculpture during construction or moving it to another location.  The bid to move it came back at $30,000.  The developer then declined to move it. The city determined that if it is to remain as it is, some of the pieces that now stick up out of the ground needed to be brought up to code.  The developer has now agreed to enclose the sculpture to protect it during construction; for approximately the next two years.  Prior to uncovering it, they will provide a plan for re-landscaping around the piece so that the protruding piece is no longer a hazard.
Tennis Mural:  The tennis mural was approved by the City Council at their last meeting.  The height of the net line will need to be called out so that it is incorporated in the mural.  A committee will be convened to give input into the call for artists’ request.  An Tootill has requested to be the representative for the Arts Council on this project.  Amber reported that the playground completion has been pushed back to early August. 
Collection Management:  Amber reported that Artech has completed the project.  They will be training staff on the system during the third week of July.  Amber will make a presentation at the August Arts Council meeting to show everyone how it works.  The online phase has not yet been funded so that is something that will need to be built into the budget in the future.
Summer Celebration Crafts:  Amber presented ideas for the kid’s crafts at Summer Celebration in the Arts Council booth; one for a dragon puppet and one for rabbit ears.  An Tootill and Jane Ditzler volunteered to help cut and copy to get things ready for the booth.
Susan Szafir, Chair
Susan was unable to attend this evenings meeting.  She asked Jane to report in her absence.  Dale Cox Jr. the donor of a portion of “Orbits and Pieces” passed away two weeks ago.  Jane would like to send a condolence card to the family from the Arts Council. She asked Jane Brahm to supply an official card for this purpose.
Mostly Music in the Park
Paulette Bufano, Chair
Paulette reported that she is ready for MMIP.  The reclining woman dedication is scheduled for the 2nd MMIP concert on Thursday, August 1.  Amber stated that she has not yet been able to reach the donor to invite him to attend. 
Linda Iwanyk, Chair
No Report
Public Art
An Tootill, Chair
No Report

Collections Management Project
Mireya Lewin
No Report.
Community Relations
Chair, Bonnie Bradley
MIAC host of 4Culture Meeting in December:  Bonnie reported that the Arts Council will be hosting the 4Culture meeting on December 5th.  Charlie Rathburn from 4Culture asked if there is anything specific the Arts Council would like to add to the agenda.  Jane indicated she would like to see a discussion centered around how to get more dance on the island.  Bonnie reported that the flooring at the Community Center is set directly on concrete, and is not conducive to dance. Additional agenda ideas should be forwarded to Bonnie.
Preliminary Dragon Celebration Planning: 
Bonnie reported that she has been researching ways to publicize the new and improved replacement dragon coming to Dean’s Park.  She would like to create a flyer to hand out at Summer Celebration tying the magic theme into the new dragon; something along the lines of “let’s create the magic of a new dragon”.  She distributed some dragon history and information.  It was determined that they should stay clear of religious or cultural depictions.  Jane Brahm stated that she has several photographs of the dragon when it was originally installed and she will send them to Bonnie. They can be laminated and hung at the Summer Celebration booth.  Jane Ditzler said she also has a picture that she will forward to Bonnie.
Jane Brahm stated that Councilman Dan Grausz commented at the City Council meeting that we may not have adequate funding to demolish the old dragon. This resulted in a suggestion to sell bits and pieces of the demolished dragon as keepsakes.  Amber indicated that the Parks Department will absorb the cost of demolition, but she can ask them if they can save some of the pieces for this purpose since there was an indication that the City Council would like to see the 1% fund reimbursed to offset the cost. 
It was agreed that the Special Events subcommittee will handle the marketing for this project.  The subcommittee members can be determined at the next Arts Council meeting.
Bonnie suggested a weekend of events in the fall to include the unveiling of the dragon one day and the dog park sculpture and paws promenade another day.  After further discussion it was agreed to separate the events to maximize exposure.  There was discussion of the route of the Paws promenade.  Amber indicated either a city permit or parks permit would be required depending on the route.
The next Arts Council regular meeting is scheduled for August 14, 2013.
The meeting adjourned at 8:00 pm

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