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Open Space Conservancy Trust - Minutes     
Thursday, November 21, 2013

Call To Order:
Chair Newman called the meeting to order at 6:05 pm in the City Council Chambers of City Hall.
Roll Call:
Chair Newman, Secretary Poor, Trustee Lanzinger, Trustee Weiker, Council Liaison Jane Brahm and Trustee Wachs were present, Vice Chair Thorpe was absent.
Staff Present:
Jason Kintner, Parks Superintendent
Diane Mortenson, Recreation Superintendent
Paul West, Parks Natural Resource Coordinator
Alaine Sommargren, Natural Resource Specialist
Trustee Lanzinger commented that she was reporting on the SE Quadrant in the Quadrant Reports, not the NE Quadrant.
It was moved by Trustee Poor, seconded by Trustee Lanzinger, to:
Approve the minutes of September 19, 2013 with stated correction.
Motion passed 6-0
Several people that participated in the Letterboxing program came out to be recognized for completing the program, enjoy treats and receive a certificate.
Regular Business:
  1. Leap for Green – Diane Mortenson
Diane Mortenson, Recreation Superintendent, described the Leap for Green program to the Trustees and invited them to participate in the event. The Trustees discussed some potential ideas for how to participate in the event including partnering with another organization. Chair Newman asked the Trustees to give it some more thought and bring their ideas back to the next meeting for discussion.
  1. Preschool Programming/Letterboxing Update – Diane Mortenson
Diane Mortenson talked about the programs already in place related to Pioneer Park including the Letterboxing program and Trails Day in June. She suggested perhaps doing guided tours through the park for an hour or so on a Saturday or Sunday. Trustee Lanzinger mentioned that she was put in touch with Judy Witmer who provided some ideas for how to target preschoolers. Trustee Lanzinger shared these ideas with the teachers at Sunnybeam who were excited. Chair Newman requested a certificate of thanks be given to Elizabeth and Kim who have been so helpful with the Letterboxing Program. Trustee Wachs asked for some follow-up on the vandalism issues with the Letterboxes. Diane Mortenson reported that only one box was never retrieved, the others were repaired and returned. Trustee Wachs also suggested maybe the Boy Scouts could take on a project of building more natural looking letterboxes. Paul West reported that the letterboxes themselves were impossible for his seven year old son to close. He suggested that this difficulty might be contributing to the problem. Trustee Weiker agreed to approach the Boy Scouts with the idea of having some wooden boxes built to replace the plastic containers.
  1. Trail Signage and Wayfinding – Paul West
Paul West reviewed some of the past staff reports and history on the topic of trail signage and wayfinding. The Trustees discussed what kind of information would be needed to make an informed decision about any potential signage and/or wayfinding projects. There was also some discussion about conducting a survey of park users to get the information needed. Chair Newman suggested placing the survey on the agenda for the next meeting.
  1. Rot Pocket On Island Crest Way – Paul West
Paul West reviewed the staff report in the agenda packet. Through some tree risk assessments, staff has identified a number of trees that will likely need to be removed. These trees are either at risk of falling into a trail, a home, the roadway or endanger the health of other trees in the forest. Paul explained that how staff handles risk trees are addressed in the Forest Management Plan. Signage and notifications will be posted when appropriate and these removals should not have a significant impact on the forest canopy. The Trustees expressed a concern about the overall health and future of the forest and Paul West suggested this might be a good time to do an evaluation since staff has a ten year history to draw from.
  1. Accessible Parking Design – Paul West
Paul West reviewed the staff report which includes two configurations for parking stalls. After some discussion, the Trustees seemed to feel there was no need for any improvement, other than perhaps a sign.
  1. Quadrant Reports – Trustees
Council Liaison Brahm reported that the trails look good in the NW Quadrant. The Dudley Carter sculpture needs repair and someone put a “bigfoot” silhouette sign on the perimeter trail. Trustee Poor had nothing significant to report in the NE Quadrant. Trustee Lanzinger reported that there were some alders that fell in windstorm in the SE Quadrant. She also reported that whomever was moving logs seems to have stopped. She said there is a tree down, and some shrub foliage growing over the trail that obstruct the horseback riders. Trustee Lanzinger reported some issues with bike riders on the trail as well. Alaine Sommargren reported a planting project is taking place in the SE Quadrant.
  1. Next Meeting – Chair
The next meeting is scheduled for January 16, 2014. Paul West presented the meeting dates for 2014.
It was moved by Trustee Lanzinger, seconded by Council Liaison Brahm, to:
Approve the 2014 meeting dates as presented by Paul West.
Motion passed 6-0
Two trustees reported calendar conflicts for the January meeting.
Adjournment: 7:57 pm

Download File
OSCT Agenda Packet November 2013.pdf


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