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Open Space Conservancy Trust - Minutes     
Thursday, July 17, 2014

Call To Order:
Vice Chair Wachs called the meeting to order at 6:36 pm in the Council Chambers of City Hall.
Roll Call:
Vice Chair Wachs, Secretary Poor, Trustee Lanzinger, Council Liaison Senn, Trustee Newman and Trustee Weiker were present. Robin Christy and Trustee Lanzinger were absent.
Staff Present:
Jason Kintner, Parks Superintendent
Paul West, Parks Natural Resource Manager
It was moved by Trustee Newman, seconded by Council Liaison Senn, to:
Approve the minutes of May 22, 2014.
Motion passed 4-0 with 1 abstention
There were no public appearances.
Regular Business:
  1. Chair Successorship – Paul West
Paul West asked Ali Spietz, City Clerk, how to handle the process of replacing the Chair given the recent appointments of Trustees. The By-laws do not address this question. She suggested to two options: that the current officers move up one position or that new elections be held.
Trustee Newman suggested an amendment to the by-laws having the elections take place after July 1st. He also expressed his preference for holding a new election to be consistent with this new by-law amendment idea. Paul West read the section of the by-laws pertaining to amendments and said that an amendment could be adopted at the next meeting. Vice Chair Wachs summarized that the consensus was to hold a new election, to work with staff to provide the two week notice required to amend the by-laws and add the amendment adoption to the next meeting agenda.
It was moved by Secretary Poor, seconded by Trustee Newman, to:
Nominate and elect Vice Chair Wachs for Chair
Motion passed 5-0
It was moved by Trustee Newman, seconded by Council Liaison Senn, to:
Nominate and elect Secretary Poor for Vice Chair
Motion passed 5-0
It was moved by Council Liaison Senn, seconded by Trustee Newman, to:
Nominate and elect Trustee Weiker for Secretary
Motion passed 5-0
It was moved by Trustee Newman, seconded by Trustee Weiker, to:
Amend the by-laws to hold officer elections at the first meeting after July 1st.
Motion passed 5-0
Chair Wachs requested that staff draft the wording of the amendment to the by-laws and do the proper notification for the change.
  1. Letterboxing Update – Joel Wachs
Vice Chair Wachs reported that he contacted the volunteers and Parks staff for an update. The clue books are very popular and a second batch is being printed. Three letterboxes have been replaced (they went missing). The volunteers, Elizabeth and Kim, were recognized at Summer Celebration! for their work in the Letterboxing program.
  1. Dog Off-Leash Update – Jason Kintner
Jason Kintner reported that staff has discussed the issue with the City Manager, the City Clerk, the City Attorney and briefed the Parks & Rec Subcommittee on the recommendation of the Open Space Conservancy Trust Board from the May meeting. A meeting has been set up with the Police Department to discuss signage and enforcement. The City Clerk and the City Attorney suggested that the Chair of the Open Space Conservancy Trust Board prepare a formal letter to Council with their recommendation.
Trustee Newman suggested that once the Chair has drafted a letter, to set up a meeting with Dan Grausz to discuss the particulars as he was instrumental in developing this policy in the past. Jason Kintner agreed with Trustee Newman. The members of the Parks & Recreation Subcommittee are Tana Senn, Jane Meyer Brahm and Debbie Bertlin.
  1. Trails Signs – User Survey by Trustees – Paul West
Paul West reported that on National Trails Day Trustee Wachs spent a couple hours in Pioneer Park with posters that included a four question dot survey regarding trail signage. Both Trustee Wachs and Paul West agreed it would be a good idea to try to do more surveys like this.
Trustee Wachs felt that the feedback received on the survey did seem to indicate that most of the people who responded were open to the idea of directional signage in Pioneer Park.
There was discussion about who might be able to help with additional surveys and other aspects to take into consideration. Paul West said he’d try to find a Boy Scout who might be interested in taking on the project and go from there.
  1. Canopy Sustainability Update – Paul West
Paul West reported that he and Alaine Sommargren attended a workshop at the University of Washington on urban forestry and climate change. They now have some new information on how trees are likely to respond to climate changes in our region. He plans to do a write-up for a future meeting on the topic. Chair Wachs has a colleague who is a retired forester who is interested in helping the Trust Board look at Pioneer Park from a sustainability standpoint. He hopes to do a walk-through Pioneer Park with her and Alaine to show the work that has already been done and discuss how this compares to what is being done commercially and what the research says. Paul also thought it might be valuable to have Trustees there, and was tentatively looking at Thursday, August 21st as the date.
  1. Review of Root Rot Treatment Options – Paul West
Paul West reviewed the history of the root rot issue in the staff report. The Trust Board has discussed this issue on a number of occasions after staff met with various consultants about it, and has always voted to stick with the plan of planting disease resistant species of trees. Paul reported that there is no recent change in recommendations on how to deal with this disease. With climate change predictions, it is most likely that the trees will be in more of a stressed condition and susceptible to diseases. Paul asked the Trustees about what kind of forest they wish to have in the next twenty years, which might help to inform how staff goes about managing the root rot disease in Pioneer Park.
Trustee Newman requested more information about what the park might look like with an aggressive approach to disease control. Chair Wachs requested that staff do what is possible to educate the Trustees to help them to make a more informed decision. Secretary Weiker requested a more quantified plan to get a sense of the impact. Paul expressed a desire to develop a forestry plan, but needs a sense of the Trust Board’s goal before going forward. Vice Chair Poor also requested costs associated with the plan. All the Trustees agreed that it will be very important to educate the City Council and the public about the issue.
  1. Public Education About Root Diseases – Paul West
Paul West confirmed that education will be an important component of whatever action is decided on. Council Liaison Senn suggested perhaps developing a simple educational piece for children to take home from school.
  1. Quadrant Reports – Trustees
Trustee Poor took a hike through the NE Quadrant with two 90-year-olds. Chair Wachs reported helping an elderly person find their way out of the NE Quadrant. Trustee Poor also reported encountering an impatient bicyclist. Paul addressed a few questions about some activity in the park and Council Liaison mentioned a damaged tree that Paul agreed to investigate.
  1. Next Meeting – Chair
The next meeting is scheduled for September, July 18th.
Adjournment: 7:28 pm

Download File
OSCT Agenda Packet July 2014.pdf


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