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Arts Council - Minutes     
Wednesday, May 13, 2015

Call to Order
The meeting was called to order at 6:40 pm by Vice Chair, An Tootill.
Roll Call
Members Present: Karen Kaser, Linda Iwanyk, Joy Langley, Rene Stratton, and Erin Vivion. Absent: Jack Emick, Paulette Bufano, Anna Gordon, Joy Liechty, and Suzanne Zahniser.
City Council:
Council Member Jane Meyer Brahm
MIVAL Liaison
Bob Still
Amber Britton and Eileen Hemmis Trifts
Jim and Ginny Clarke, Clarke & Clarke Gallery, 7605 SE 27th St, #105, Mercer Island, WA
Approval of Minutes
Joy Langley motioned to approve the regular Arts Council minutes of April 8, 2015 as presented.  The motion was seconded and passed unanimously.
Chair Report:
An Tootill, Vice Chair
An reported that purchase of the “Twin Foxes” sculpture by Georgia Gerber from the 1% for the Arts fund has been approved by the City Council.  The sculpture will be placed in or around City Hall.  The sculpture was purchased in response to a request from the Sister City Association (March 11, 2015 minutes).
An stated that she will give an update on the Graffiti Project at the next meeting.
Mostly Music in the Park (MMIP)
Karen Kaser, Chair
Art Uncorked – Karen requested that Arts Council members weigh in on choosing bands for Art Uncorked.  An Tootill felt that there were good bands at last year’s Art Uncorked and suggested either inviting them back or choosing some that were good, but not chosen for this year’s Mostly Music in the Park.  Amber suggested another option would be to use a booking agent.  She has been very happy with the agent that she uses to help fill in gaps for Summer Celebration entertainment.  She will get the agent’s information to Karen. Jane suggested that it would be okay to use the same groups two years in a row.  She also pointed out that bands should keep in mind that they will be providing background music and will not have a dedicated audience.  Also, since there will be a band in two different areas, the band should be smaller in number.
Indoor Gallery:
Linda Iwanyk, Chair
Linda reported that the next gallery exhibit scheduled is the Brain Injury Alliance of Washington.  The hanging is scheduled for Saturday, June 6, and assistance is needed.  The reception will be on Thursday, June 11, from 5:30 to 7:00 pm. 
Public Art
An Tootill, Chair
Outdoor Gallery: An reported that the previous artist that she had brought to the Arts Council for consideration is no longer available for this year.  She presented the work of another artist who has shown in the gallery previously.  Her pieces are smaller and the artist said that they are installed on a stake.  She would like a small circle cleared so that she can secure her sculptures directly into the ground as opposed to on a pad or pedestal. An felt the number five spot in the gallery (nearest to 77th Ave SE) would be the best choice for this art.  There is a small concrete pad that would need to be removed and prepared for installation.  An hopes to have installation completed in time for Art Uncorked.
Mosaic at Luther Burbank Playground:
An reported that Jose Orantes worked up a more elaborate, colorful painting.  She distributed “mini” copies of the mural, and stated that Sandy Glass is confident that he will finish the design and the painting this summer. Sandy wants to start on the community involvement part for the tile border next year.
West Mercer Wall Mural:
An reported that she did get a diagram from the city.  She and Amber will work up a call for artist that will hopefully satisfy the transportation department’s requirements too.
Public Art Tour:
An reported that she and Eileen are working on a web page whereby you will be able to pull up a trail map showing public art on the island that can either be walked or bicycled.  We are hoping that it can all be done with the City’s software, but there are still some unknowns.  We will not be including indoor public art at this time.  Once we place the art on the map, we’ll determine if they can be included on the tour.
Anna Gordon, Chair
No Report
Staff Report:
Amber Britton
2014 Annual ReportGoes to the City Council for approval on May 18.
2015 Work Plan The work plan also goes to the City Council on May 18.  Newly added projects for this year include the West Mercer Wall mural, the Mosaic project at Luther Burbank and the Gratitude Graffiti project.
MMIP Contracts Update - All of the MMIP band contracts have been returned with the exception of one.
MMIP Brochures – The MMIP brochures have been printed.  Amber distributed copies to Arts Council members.
SC Crafts & Booth – Amber reported that an Arts Council lead is needed for the Summer Celebration Booth.  Joy Langley volunteered to take on planning the booth.  Arts Council members will be asked to schedule some time at the booth on both days, July 11 & 12.  The arts and crafts portion will be handled by youth volunteers. 
MIVAL SC Discount -  Amber reported that at the request of the Arts Council at last month’s meeting, an art/craft vendor booth discount was extended to MIVAL members.  There has been minimal interest to date.
Fire Station 92 – Amber reported that the pillars are being clear coated.  Once done, they will let us know when assembly will take place.  The dedication and grand opening is planned for the Saturday following Summer Celebration, July 18.
Playground Mosaic Contract – Amber reported that everything is on track for the Playground Mosaic project.  Sandy Glass presented a well-organized, detailed schedule for the project.  Amber distributed miniature images of the plan for the mosaic.
Gateway Repairs – The concrete repair is complete.  Repairs on the damaged artwork should be completed this week.
Budget Update – Amber distributed the Revenue and Budget to Actual reports to date.  She reminded everyone that though funds have been allocated, most of the actual spending will be done throughout the summer.
Volunteer Dinner – Amber distributed “save the date” cards and advised the Arts Council members that they are invited to attend a volunteer dinner on July 30th at Mercerdale Park.  The dinner will be held just prior to the Mostly Music in the Park concert performance by Wings N Things.  The dinner will be catered by Island Broiler.  An invitation will be sent closer to the date.
The meeting adjourned at 7:40 pm


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