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Arts Council - Minutes     
Wednesday, July 13, 2016

Call to Order
The meeting was called to order by Chair, An Tootill at 7:00 pm.
Roll Call
Members Present: An Tootill, Amy Barnes, Joy Langley, Rene Stratton and, and Erin Vivion.  Members Absent: Karen Kaser, Allie Roodman, Joy Liechty, and Suzanne Zahniser
City Council:
Council Member Jeff Sanderson
Amber Britton
Eileen Hemmis Trifts
There were no appearances
Approval of Minutes:
An Tootil requested that the minutes be amended as follows:
  1. Chair Report, 1st paragraph, line 6:Change date from July 22 to July 23.
  2. Staff Report, Summer Celebration Sponsorship Opportunities:Add a line that states that Joy Langley will make the Community Karaoke introductions.
Joy Langley motioned to approve the minutes as amended. The motion was seconded and passed unanimously.
Chair Report:
An Tootill, Chair
An asked if anyone had feedback on Summer Celebration.  Joy Langley commented that the music zone was great.  It featured the Arts Council sponsored Silent Disco as well as a giant piano keyboard and instrument petting zoo.  She stated that Community Karaoke at Luther Burbank before the fireworks was well attended.  It was noted that the Arts Council was identified as the sponsor for both Silent Disco and Community Karaoke.  An requested that Joy Langley and Erin Vivion forward videos/pictures from either event to Amber for publication.  Jeff Sanderson suggested that Ross Freeman might like to use them in the Weekly.
Literary & Shakespeare:
Joy Langley reported that it rained for the first Shakespeare performance. 
Joy reported that the Poet Laureate has received payment from Island Books and Island Books has received the grant from 4Culture.
Joy indicated that the new Library opening is scheduled for July 23.  She felt this might be a good opportunity for the Arts Council to make an appearance.  Jeff Sanderson indicated that he is speaking at the opening and he would be happy to talk a little about the Arts Council.  An Tootill will send him some talking points.
Mostly Music in the Park
Karen Kaser, Chair
Rene Stratton spoke about the Community Dance.  There are still several decisions to be made by the Arts Council; whether or not to serve alcohol, how much to charge, and what age group to target. 
Rene stated that alcohol can be served, but there are some stipulations.  Amber reviewed the stipulations as follows:
  • A liquor permit/license
  • Outside licensed 3rd party – to sell and pour
  • Proof of Insurance
  • A way of checking ID (plus some way of identifying those 21 and over at the bar).
  • Participant must purchase own drinks – cannot purchase to distribute to others.
Following a discussion on the above, the following motions were put forth.
An Tootill made a motion that if alcohol is sold at this event, that it be limited to beer and wine. The motion was seconded and passed unanimously.
An Tootill asked for a show of hands from those in favor of having an 18 and over age limit at the Community Dance.  It was passed unanimously.
Rene Stratton motioned to charge $10 per person for ticket presales and $20 at the door.  The motion was seconded and passed with one abstention.
Joy Langley will send an email to the preschool association to see if they might consider offering a parent’s night out on that night.
Amber Britton stated that we have a short window to get details of the dance into the Fall Recreation Guide.  Rene will send an article to Eileen Hemmis Trifts for inclusion in the guide early next week.
Community Relations
Joy Langley, Chair
Joy reported that there might be an opportunity with the MI Preschool Association at their summer social events and the West Mercer PTA for additional outreach to advertise Mostly Music in the Park.  She will look into it.
Indoor Gallery:
An reported that the current show hanging and reception went well. Erin Vivion and Joy Langley will be covering the next Gallery Hanging on Saturday, July 23. One of the artists has volunteered to help hang the show.  It was suggested that Ralph and Paulette Bufano be contacted to see if either or both of them might be able to help too.
Public Art & Outdoor Gallery:
Erin Vivion, Chair
Erin did not have a Public Art report.  She did let everyone know that she will be the Chair of the Reflections Art Program at Northwood Elementary School.  She will be learning about the program over the summer and will be thinking of ways to provide outreach from the Arts Council to that group.
Special Projects
Rene Stratton
Rene reported that the artist directory form is complete.  Rene will provide info for the introduction on the website.  Eileen will send her additional email addresses of artists that applied to the Arts Council juried art show last year.
Staff Report:
Amber Britton
  • Public Open Meetings Act Training:  This presentation has been postponed until September.
  • The first concert is next week, July 21, and the first Movie Night the following weekend, July 23.  Mosaic at Luther Burbank:As everyone saw earlier tonight, the children’s portion of the mural has been installed.  Amber is busy coordinating the date for installation of Jose Orantes’ portion of the mural.  An Tootill stated that the Mercer Island Reporter article did not give credit to the Arts Council for the mosaic.  Amber said she can put something on Facebook and link it to the Weekly or Reporter article.  She did give the Reporter that information, but has no control over whether or not they choose to include it in the article. A dedication recognizing all of the kids and the artist will be planned once the installation is complete. 
Amber stated that now that Summer Celebration is over she will have some time to get caught up on some Arts Council projects. 
The meeting adjourned at 7:40 pm

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