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Mercer Island Library Board - Minutes     
Monday, July 24, 2017

Assistant Chair Richard Winslow called the meeting to order at 6:13 pm at the Mercer Island Library, Mercer Island, WA.
Assistant Chair Richard Winslow, Board Members Sandy Lindstrom, Alice MacCormack, Lori Robinson and City Council Liaison Councilmember Salim Nice were present.  Chair Mary Kay Woolston and Board Members Sara Berkenwald, and Tim Ong were absent.  City staff was represented by Bruce Fletcher, Parks & Recreation Director and Eileen Hemmis Trifts, Parks & Recreation Administrative Assistant. KCLS staff was represented by Debi Westwood, KCLS Cluster Manager.
Minutes of May 22, 2017 meeting were approved as submitted
City Manager Julie Underwood was introduced to the board by Bruce Fletcher. She gave a brief presentation on her background and experience prior to joining the city.  She responded to questions about the status of I-90 reporting that on May 31, 2017, the City Council accepted a tentative settlement offer of $10.1 million in mitigation payments from Sound Transit.  She spoke about an expected two million dollar general fund deficit in 2018-19, and that the only way to sustain current services levels will be through a levy lid lift.  She iterated that whether or not the voters approve it, the library is safe.
City Council Liaison Salim Nice was introduced to the Board. He was recently appointed to the City Council and will be the new Library Board liaison, replacing Jeff Sanderson.
There were no appearances
Agenda Item #1 – Interlibrary loans and overview
In response to a request at the May Board meeting, KCLS Liaison Westwood distributed a handout entitled “Interlibrary Loans & Purchase Requests at King County Library System”. She reviewed library holds, interlibrary loans and purchase requests.  Additionally, she provided cards with information on RGB (previously Zinio) digital magazine program and Hoopla digital movies, TV, music and comics.  Assistant Chair Winslow said he wondered how many library patrons are aware of RGB, and asked if there is a way to advertise it. Lori Robinson suggested an article in the MI Reporter.  KCLS Liaison Westwood said that there was a recent article about e-borrowing, but that it never hurts to repeat information. A copy of this handout is included as an attachment to these minutes.
Agenda Item #2 – Presentation Topics for September & November
Due to absence of presenter Chair Mary Kay Woolston, this item was tabled until the September Board meeting.
Agenda Item #3 – Update on Strategic Plan & Power Point
KCLS Staff Liaison Westwood stated that when they went out into the community to ask what things people want in their community, they found that consistently the message was that people want the services offered in their communities to help them find ways to foster kindness and connection.  KCLS then developed the KCLS Mission, Vision and Values statement which will be used as the guiding principles that help KCLS plan their service over the next five years. (A copy is included as an attachment to these minutes.)  For more information, there is a Strategic Values link on the KCLS website.  Future plans include more community meetings, printed brochures, and ultimately taking it before the City Council.
Agenda Item #4 – KCLS Board Updates
Board member Lori Robinson stated that she did not attend the last KCLS Board meeting, but in reading the minutes, found only one item of interest; they have hired a search committee for the New Director.
Board Member Comments -
Sandi Lindstrom advised members about an African American Woman’s Book group has put together a book entitled “Life Matters” which they will present at the library on August 30. At least two members of the group are from Mercer Island. The book has been published and is available through Island Books. KCLS Staff Liaison Westwood stated that a hold request can also be made through the front desk.
KCLS Staff Report – Library Activities Report
Debi Westwood
  1.  Feedback requested on tiles on library façade. Should they be repainted or taken back to their original color, which is green.
  2. There are currently 800-850 local kids participating in the Summer Reading Program at this library.  Attendance at Story Times in the Park is usually between 30 and 65.
  3. The Library recently replaced their landscape vendor and an improvement in the grounds can be expected.
  4. The library has experienced a number of vandalism and theft issues including kids caught banging on the projector in this meeting room, graffiti on the grounds, fence slats being kicked out and the disappearance of portable library screens at an alarming rate.  The police have been notified, but without a witness, not much can be done.  Anyone caught in the act of vandalism or theft in the future will be banned from the library for a period of time.  Sandy Lindstrom suggested working through the schools to make students aware.
Mercer Island Staff Report
Director Fletcher shared that Summer Celebration was another huge success.  The Parks & Recreation sponsored activities coming up include Movies in the Park, Camp Burbank and Mostly Music in the Park. Summer Camps are in full swing.  National Night Out will be held at Police headquarters as well as in neighborhoods on Mercer Island and across the nation on Tuesday, August 1.
Agenda Items for Next Meeting
  • Friends of the Library appearance
  • Teen or Youth Services – support for school ages
Announcements & Communications
Next Regularly Scheduled Meeting
The next regularly scheduled meeting will be Monday, September 25, at 6:00 pm at the Mercer Island Library.
The Mercer Island Library Board meeting was adjourned at 7:18 pm.
Respectfully submitted by Eileen Hemmis Trifts, Administrative Assistant


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