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Arts Council - Minutes     
Wednesday, April 10, 2019

Call to Order
The meeting was called to order by Vice Chair Amy Barnes at 6:32 pm at Mercer Island Community & Event Center, 8236 SE 24th Street, Mercer Island, WA 98040.
 
Roll Call
Members Present: Amy Barnes, Candace Chuck, Erik Gordon, Jessica Prince, Xixi Shakes, and Gaylene Vaden
 
Members Absent: Matt Lome, Damian Schwiethale, Rene Stratton, and Erin Vivion
 
City Council: Deputy Mayor Salim Nice absent
 
MIVAL Liaison: Claudia Zimmerman absent
 
FAAC Liaison: Alice Finch
 
Staff: Diane Mortenson and Sarah Bluvas
 
Appearances
No appearances.
 
Minutes
It was moved by Vaden; seconded by Chuck to:
Approve the January 9, 2019, and March 2, 2019, minutes as presented.  
Passed 6-0
FOR: 6 (Barnes, Chuck, Gordon, Prince, Shakes, Vaden)
ABSENT: 4 (Lome, Schwiethale, Stratton, Vivion)
 
Overview of Robert’s Rules of Order – Deb Estrada and Ali Spietz
Estrada and Spietz presented an overview of Robert’s Rules of Order and answered questions related to making motions, managing discussions, voting, and other tips for facilitating productive meetings.
 
2019 Budget Report – Sarah Bluvas
Bluvas reported on the 2019 operational budget to actual/pending expenses. As of April 8, $37,446.46 remains in the Arts Council’s 2019 operational budget. She noted program areas where the Council may elect to reallocate funds and advised members to consider this heading into the second and third quarters.
 
Aubrey Davis Park Master Plan Update – Staff
Bluvas and Mortenson updated the Council on the Aubrey Davis Park Master Plan process. The Council endorsed integrating the 4Culture Creative Consultancy planning efforts into the master plan process to develop a cohesive cultural arts vision for the entire park. Staff asked Councilmembers to attend three upcoming meetings/convenings related to this visioning process:
  • Aubrey Davis Park Master Plan Open House #2: Tuesday, April 23, 6-8 pm, at Mercer Island Community & Event Center
  • Tour of Redmond Central Connector with Carolyn Hope, Parks Planner and Cultural Arts Manager for the City of Redmond: Originally scheduled for Monday, May 6, at 5:30 pm, but Bluvas will identify an alternative date and time based on Councilmembers’ request
  • Tours of Aubrey Davis Park with Parks & Recreation Staff: Bluvas will schedule these to take place after the Redmond tour. 
History of Primavera II – Amy Barnes
Vice Chair Barnes shared a brief history of Primavera II, an iconic sculpture installed in the Greta Hackett Outdoor Sculpture Gallery, and provided background on the arts visioning efforts originally led by the I90 Artway Task Force.
 
Status of Rotary Club Peace Pole – Amy Barnes
Vice Chair Barnes worked with Carol Friends from Mercer Island Rotary Club to review locations for installing a Rotary Peace Pole in the outdoor gallery. She asked the Council for support in continuing to pursue a collaboration with Rotary to “artfully enhance” the gallery Peace Pole. Councilmembers endorsed continuing to pursue collaboration with the organization; Vice Chair Barnes will follow up to determine next steps.
 
Mostly Music in the Parks – Jessica Prince, Co-Chair
Pre-Concert Activities: Prince shared the series lineup and sought input to narrow the types of pre-concert activities to pursue. Councilmembers preferred hands-on artmaking and arts demonstrations, dance demonstrations/lessons, and local food vendors.  
 
MIVAL Artwork Selection: The committee received four MIVAL submissions to consider for artwork for promotional materials. Prince presented the top choice, and Councilmembers approved the selection.
 
Literary – Erik Gordon, Chair
The Literary Committee met with Lance Rhoades in March to discuss the 2019-2020 Classics on Film series. The committee presented ideas for next season and will report on plans at a later meeting.
 
Gallery – Amy Barnes, Chair
No committee report.
 
Special Projects – Gaylene Vaden, Chair
Vaden reported on the Creative Districts training that she and Bluvas attended in March. Councilmembers should refer to the agenda packet for detailed takeaways.
 
Community Relations – Damian Schwiethale, Chair (Bluvas presented in Schwiethale's absence)
Bluvas asked members to review the Community Communications & Outreach Initiative Plan drafted by Schwiethale and be prepared to further discuss/volunteer at a later meeting.
 
FAAC – Alice Finch, Liaison
Finch joins the Council as the liaison from the Fine Arts Advisory Council. She shared takeaways from the 2019 Fine Arts Showcase.
 
Other Business
No other business.

Staff Report – Sarah Bluvas and Diane Mortenson
Mortenson thanked Councilmembers for their service as volunteers and asked them to invite their networks to apply to serve on the new Parks & Recreation Commission. Bluvas introduced new demographic reporting requirements to receive 4Culture funding; she will send a survey link so Councilmembers can submit their responses anonymously.
 
Adjournment
Vice Chair Barnes adjourned the meeting at 8:32 pm.

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