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Monday, January 27, 2003

Call To Order

Mayor Alan Merkle called the meeting to order at 7:38 pm in the Council Chambers of City Hall, 9611 SE 36th Street, Mercer Island, Washington.

Roll Call

City Councilmembers Susan Blake, Bryan Cairns, Sven Goldmanis, Dan Grausz, El Jahncke, Jim Pearman and Mayor Alan Merkle were present.

Appearances

JJ Olson, 6226 East Mercer Way, urged the Council to use its discretionary funds to update the current community center.

Ira Appelman, 6213 83rd Place SE, opposes any new community center bond issue(s); supports renovation of the building.

Marty Gale, 9404 SE 54th, Mercer Island Action Forum President, asked the council to (1) provide a clear definition of what a Mercer Island community center is; (2) have an outside firm conduct an analysis of what it would cost to bring the current community center up to code without adding any additional facility space; (3) provide a schedule of future bond issues; (4) use reserve funds only for any community center improvements/upgrades.

Earl Hanson, 2403 64th Ave SE, commented on neighboring community centers and urged the Council to use existing funds to improve and add a few rooms if necessary to the existing building.

Madeline Thomas, 8936 North Mercer Way, asked council to address street/pedestrian/bicycle safety issues at its upcoming retreat.

Minutes

It was moved by Councilmember Jahncke; seconded by Councilmember Cairns to:

Approve the following minutes as written:
Regular Meeting Minutes of December 2, 2002
Special Meeting Minutes of December 16, 2002
Study Session and Regular Meeting Minutes of January 6, 2003


The Chair put the question on the motion; Motion Passed 7-0.

Consent Calendar
Payables: $ 1,219,447.47  
Payrolls: $ 433,086.82 (01/10/03) $ 433,735.51 (01/24/03)

Councilmember Goldmanis requested agenda items (4) AB 3739 Mercerdale Park Project Update; (5) AB 3730 Pioneer Park Project Update / Contract Close-out; and (6) AB 3735 Homestead Field Project Close-out from the Consent Calendar and heard as the first items of Regular Business.

AB 3736: Amendment to Water Fee Resolution: Adopt Resolution No. 1312 providing for the repeal of the regional capital facilities charge associate with Cascade Water Alliance’s capital building program.

It was moved by Councilmember Blake; seconded by Councilmember Cairns to:

Approve the Consent Calendar and the recommendations contained therein.

The Chair put the question on the motion; Motion Passed 7-0.

Regular Business

Councilmember Goldmanis and Mayor Merkle complimented staff on the projects.

It was moved by Councilmember Cairns; seconded by Councilmember Blake to:

AB 3739: Mercerdale Park Project Update: (1) Accept the Mercerdale Park Children’s Play Area and repairs/improvements to the Skate Park and authorize staff to close-out the contract and release retainage contingent upon receipt of unconditional release of liens. (2) Appropriate $58,000 from the CIP Fund in the 2003 – 2004 Biennium for completion of repairs to the Bicentennial Park and Mercerdale Park Plazas.

AB 3730: Pioneer Park Project Update / Contract Closeout: (1) Accept the completed Pioneer Park Improvements and authorize release of retainage to Golf Landscaping, Inc. (2) Appropriate $47,034 from Capital Reserve Fund for completion of a pedestrian bridge in the 2003-2004 biennium.

AB 3735: Homestead Field Project Closeout: Accept the completed Homestead Field Drainage Improvement Project and authorize staff to close out the contract.


The Chair put the question on the motion; Motion Passed 7-0.

AB 3737: Public Hearing: Second Reading of Non-Conforming Code Amendments; Ordinance Adoption
Mayor Merkle opened the public hearing; there being no public comments, the hearing was closed.

Councilmember Grausz asked for clarification on the definition ordinary repairs and maintenance. The Building Official, DSG Director and City Attorney comfortable with the definition language.

It was moved by Councilmember Jahncke; seconded by Councilmember Blake to:

Approve the form of the Telecommunications Site Lease Agreement between the City and VoiceStream PCS d/b/a T-Mobile set forth in Exhibit 1, subject to T-Mobile executing the Letter of Understanding, and direct the City Manger to execute this Lease simultaneously with the City’s issuance of a building permit to T-Mobile allowing construction of a wireless communication facility in Island Crest Park.

The Chair put the question on the main motion; Motion Passed 7-0.


Mayor Merkle moved agenda item (9) AB 3738 to be heard as the next item of Regular Business.

AB 3738: T-Mobile Telecommunications Site Lease Agreement
No staff presentation was necessary since the item was given previous council attention. After Council discussion/questions the following motion was made:

It was moved by Councilmember Grausz; seconded by Councilmember Goldmanis to:

Approve the form of the Telecommunications Site Lease Agreement between the City and VoiceStream PCS d/b/a T-Mobile set forth in Exhibit 1, subject to T-Mobile executing the Letter of Understanding, and direct the City Manger to execute this Lease simultaneously with the City’s issuance of a building permit to T-Mobile allowing construction of a wireless communication facility in Island Crest Park.

The Chair put the question on the main motion; Motion Passed 7-0.


At 8:10 pm Mayor Merkle adjourned the meeting for a short break so that the consultants could set-up for their presentation. Mayor Merkle reconvened the meeting at 8:20 pm.

AB 3740: Community Center Opinion Survey and Schematic Design Results
Mayor Merkle congratulated Miller/Hull on its recent national American Institute of Architects Award.

Miller/Hull presented schematic design drawings, alternative project scales, budgets, functions and layout (building and site orientation.) Evans/McDonough presented their survey results and conclusions of the telephone survey.

The City Council will continue Community Center discussion at its Annual Retreat scheduled for January 31 – February 2, 2003.

Other Business

Planning Schedule:
Annual Retreat January 31 – Feb 2nd, the City Clerk distributed the retreat notebooks to Council.

A reminder was provided about the cancellation of the February 3rd Council Meeting.

Mayor Merkle indicated that a Town Meeting and Joint School Board/City Council Meeting would be scheduled in the first quarter of 2003.

Councilmember Reports:
Councilmember Goldmanis commented on the recent “flock” art dedication ceremony.

Susan Blake asked that the Council hold a joint meeting with the Planning Commission to help set work priorities.

Councilmember Cairns provided an update of the Jennifer Dunn’s recent round table discussion concerning transportation issues.

Adjournment: 10:40 pm

[Important Note: The proceedings of the City Council meeting were recorded on tape and are filed in the City Clerk's Office. The complete agenda and official minutes of this meeting are also filed in the City Clerk's office.]

 

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