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Monday, June 16, 2003

Call To Order

Mayor Alan Merkle called the meeting to order at 7:32 pm in the Council Chambers of City Hall, 9611 SE 36th Street, Mercer Island, Washington.

Roll Call

City Councilmembers Susan Blake, Bryan Cairns, Sven Goldmanis, Dan Grausz (arrived 7:58 pm), El Jahncke, Jim Pearman, and Mayor Alan Merkle were present.


There were none.


It was moved by Councilmember Goldmanis; seconded by Councilmember Blake to:

Approve the Study Session & Regular Meeting Minutes of June 2, 2003 as written.

The Chair put the question on the motion; Motion Passed 7-0.

Consent Calendar
Payables: $ 893,847.30  
Payrolls: $ 453,282.08

AB 3782: Municipal Court Option Ė Letter to Executive Sims: Authorize the City Manager to sign the proposed letter to Executive Sims that temporarily waives statutory arbitration rights in order to allow the City Manager to enter into negotiations with King County for court services but further direct the City Manager to continue to pursue the option of formation of the Mercer Island Municipal Court.

It was moved by Councilmember Pearman; seconded by Councilmember Cairns to:

Approve the Consent Calendar and the recommendations contained therein.

The Chair put the question on the motion; Motion Passed 7-0.

Regular Business

Mayor Merkle moved AB 3776: Water Supply Contract Decision to the first item of Regular Business.

AB 3776 Water Supply Contract Decision
Deputy City Manager Deb Symmonds briefly recapped the history regarding the Cityís water supply and the new contract with the City of Seattle.

It was moved by Councilmember Jahncke; seconded by Councilmember Blake to:

Approve the City of Seattle Full Requirements Contract for Supply of Water to the City of Mercer Island, and authorize the City Manager to sign it.

The Chair put the question on the motion; Motion Passed 7-0.

AB 3781 Mercer View Building Condition Assessment and Renovations Options Report
Deputy City Manager Deb Symmonds gave background information and a history of the City Councilís interest in knowing the condition of the existing buildings and the feasibility of re-using them. The following are the goals of the City and Vanir Construction in exploring the potential to remodel/renovate the Community Center:

  • To satisfy the City Council and community that a building renovation/addition option has been thoroughly and independently analyzed.
  • To determine whether renovation of/addition to the Mercer View buildings meets the Cityís financial and programmatic goals for an improved community center.
  • To understand the functionality and any limitations on existing building systems, including architectural, structural, mechanical, electrical, and others related to their efficiency and usefulness.
  • To determine the amount of on-site hazardous material and obtain an estimate for the cost of removal.
  • To acquire a contemporary cost estimate to renovate, upgrade or replace building systems as recommended by the consultant(s).
  • To receive a minimum of two building renovation/addition options with detailed costs that meet the City Councilís desired program.
  • To present results to the City Council on June 16, 2003.
Mayor Merkle suspended AB 3781 in order to attend to Special Business.

Special Business

Mayor Merkle read a resolution commending the work of Senator Jim Horn relating to Washington State Transportation Issues. The City Council presented a cut glass plaque to Senator Horn in appreciation of his hard work and dedication.

Mayor Merkle resumed AB 3781.

Tony Pyles, Vice President of Vanir Construction Management, Inc., reviewed the work completed by Vanir for a renovation/remodel option for the Community Center at Mercer View.

Brandye DíLeana, Project Manager for Vanir Construction Management, Inc., presented a report of the condition of the existing buildings at MercerView. She then described the process Vanir used to determine the estimates for two concepts for renovation. After the assessment of the systems of the building, such as structural, mechanical and electrical, two design concepts were developed.

Brian Brand of Baylis Architects described similarities and difference between the two design concepts. Vanirís assessment determined the project cost of option 1 to be $14,106,706 and the project cost of option 2 to be $13,112,083.

AB 3783 Community Center Project - Decision
City Manager Rich Conrad explained that at the direction of the Council from the June 2, 2003 meeting staff was directed to put an item on the agenda for making a decision on the Community Center. The Council was provided a notebook containing all agenda bills regarding the Community Center since September 2002 as reference material. City Manager Conrad clarified that if the Council wishes to press forward with the project and have a goal to begin construction quickly, one of two approaches must be decided upon. Option one is a new construction project as presented by Miller Hull Architects, option two is a remodel/addition project as presented by Vanir Construction.

Amy DeDominicis explained the new schedule for completing the community Center in 2004-2005 instead of in 2005-2006. New construction will begin in August of 2004 with a 66-week construction period; doors will open December 2005. She also described the difference between schematic design, design development, and construction documents. Miller Hull is currently one-third of the way through the schematic phase. There is currently enough information for a site plan and the general building layout for the Council to approve a program & layout. The next six months will be the design development period and construction documents will begin in January 2004.

The Mayor opened up the floor to public comment:

Philip King, 6879 83rd Ave SE, is excited to see the project moving forward and appreciates the Councilís hard work.

Ira Appelman, 6213 83rd Place SE, is concerned the staff and Council are rushing to a decision tonight. He feels three things need to happen: 1) The process should be open to competition, 2) A full range of options should be considered, and 3) The Public should be fully involved in the project.

Al Gurevich, 2752 70th Ave SE, is concerned that there has been no discussion of the uses of the Community Center as it related to the senior population. He asked the Council to look at how the population will change and that more programs will need to be expanded.

Helen Hammond, 6016 92nd Ave SE, is an active Mercer Island resident who is excited to have a new community center to better serve seniors so they donít have to travel so much.

John Rose, 3066 67th Ave SE, feels that the Miller Hull proposal seemed to have some inadequacies and that there is a need to wait to make a decision, but he did like the Remodel Option 2.

Trevor Hart, 6101 84th Ave SE, would like to see if Miller Hullís cost estimate match Vanirís cost estimates especially the project cost multiplier (1.85).

Ron Kauffman, 8200 SE 56th Street, feels itís premature for the Council to make a decision without the full schematic design (with elevation drawings) from Miller Hull.

Debbie Hanson, 4905 East Mercer Way, feels the City is dealing with the same problems as 20 years ago and would like to get on with anew Community Center.

Tiana Traylor, 1355 Bellfield Park Lane, Seattle, owner of Little Acorn Preschool, thanked the Council for including the preschools in the program design.

Myra Lupton, 3443 72nd Place SE, feels the Council has made some good decisions regarding ht Community Center (use the present site, use it as a flat site to save excavating costs). She feels tonight should be historic in the history of the City and that the Council should decide to build.

Bill Duvall, 7300 Island Crest Way, is an active participant in senior recreation programs. He feels that adequate gym facilities are very important for active/sports programs. He believes it is time for a community center we can all use.

Emily Woodson, 2760 76th Ave SE #604, is excited about the progress with the community center and asked the Council to make a decision tonight.

Glenn Sparrow, 2220 82nd Ave SE, stated that he did not get a true picture of what remodeling the existing buildings would be and feels that the public deserves that. He is concerned about the runoff, making the gym smaller, why the parking lots are being enlarged, and traffic impacts.

John DeVleming, 8410 SE 71st Street, thanked the Council for getting to this point and expressed that there is a need for good gym capacity.

Larry Rose, 2030 82nd Ave SE, appealed to the Council to look at all public facilities and determine if any are used by more people, or if there are more programs day to day that at the Community Center. He stated that he canít think of a better way to spend the Cityís money.

Ken Trimpe, 5002 92nd Ave SE, has used the community Center for many years in many different programs and would like to see the Council go through with renovating it.

Phil Flash, 3005 69th Ave SE, believes that history is important (who uses, what programs) and that the Council should take advantage of the knowledge of the citizens. He appreciates the Councilís efforts.

Tony Li, 4012 91st Ave SE, representing badminton players on Mercer Island and in Bellevue. He asked the Council to consider including a facility dedicated to badminton and pickle ball. His organization would offer private funding and it may be able to generate revenues in the future.

Helen Gordon, 2258 78th Ave SE, doesnít see Mercer Island as a community of communities. She is glad the Community Center has evolved into a place that many people can use. She suggested that the Council should create a group form all of the different groups.

Jim Stipes, 3427 72nd Place SE, is amazed by the amount of people that use the Community Center. He asked the Council to be brave and go for it.

The Mayor closed the public comment period.

Mayor Merkle listed the choices for the Council to make a decision as following:
  • Remodel/Addition Option 1 from Vanir Construction
  • Remodel/Addition Option 2 from Vanir Construction
  • New Construction Proposal from Miller Hull Architects
  • Return item to staff for further study and alternate possibilities
Mayor Merkle asked each Councilmember to indicate what they think is the right course of action for the Council to take in creating a new Community center.

Following Council discussion the following motions were made:

It was moved by Councilmember Cairns; seconded by Councilmember Blake to:

Select the New Construction alternative as presented by Miller Hull architects; instructing staff to return with project implementation recommendations on July 7th, 2003.

It was moved by Councilmember Goldmanis; seconded by Councilmember Jahncke to:

Amend the motion to read:
Select the New Construction alternative as presented by Miller Hull architects; instructing staff to return with project implementation recommendations on July 7th, 2003 with a budget not to exceed $13.1 million, inclusive of value engineering.

The Chair put the question on the motion; Motion Passed 4-3 (Councilmembers Blake, Cairns & Mayor Merkle dissented).

The Chair put the question on the main motion; Motion Passed 7-0.

Other Business

Councilmember Absences:
There were no new absences to report.

Planning Schedule:
There were no changes.

Board Appointments:
It was moved by Councilmember Cairns; seconded by Councilmember Pearman to:

Confirm the Mayorís appointment of James Dugan to the Arts Council.

The Chair put the question on the motion; Motion Passed 7-0.

Councilmember Reports:
Councilmember Cairns re: 1-90 and scheduling a meeting with the Mayor of Seattle to find out what the City of Seattleís position.
Councilmember Cairns would like to see the Council take a position on the Ivy Initiative. At least four Councilmembers would like to have it as an agenda item.
Councilmember Jahncke raised the issue of addressing the parking issues in the North End neighborhood in light of the Sound Transit Park and Ride solutions being discussed.
Mayor Merkle described an option to increase the Mercer Island Park and Ride capacity by 200 spaces by partially undergrounding one story of parking to be fully funded by Sound Transit.
Mayor Merkle asked for approval by the Council to appoint a City Council representative to the 1-90 Steering Committee for Preferred I-90 Alternatives on July 15th in his place. Susan Blake was appointed.

Adjournment: 11:38 pm

[Important Note: The proceedings of the City Council meeting were recorded on tape and are filed in the City Clerk's Office. The complete agenda and official minutes of this meeting are also filed in the City Clerk's office.]


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