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Monday, August 04, 2003

Call To Order

Mayor Alan Merkle called the meeting to order at 7:35 pm in the Council Chambers of City Hall, 9611 SE 36th Street, Mercer Island, Washington.

Roll Call

City Councilmembers Susan Blake, Bryan Cairns, Sven Goldmanis, Dan Grausz, El Jahncke, Jim Pearman, and Mayor Alan Merkle were present.

Agenda Additions

Mayor Merkle added two agenda items to the end of the meeting:

  • MI High School Stadium Interlocal Agreement
  • Resolution on Value Engineering for the Community Center Project.

Appearances

There were none.

Minutes

It was moved by Councilmember Blake; seconded by Councilmember Jahncke to:

Excuse Mayor Merkle from the July 21st, 2003 Council meeting.

The Chair put the question on the motion; Motion Passed 7-0.

It was moved by Councilmember Jahncke; seconded by Councilmember Goldmanis to:

Approve the Regular Meeting Minutes of July 7, 2003 as written.

The Chair put the question on the motion; Motion Passed 7-0.

Consent Calendar
Payables: $ 873,236.20  
Payrolls: $ 469,999.44

AB 3794: Interlocal Agreement for Counseling Services with the Mercer Island School District: Authorize the City Manager to sign the 2003-2004 Interlocal Agreement for Counseling Services with the Mercer Island School District amending Exhibit 1 of AB 3794, page 4, item 4, to read “The District shall pay to the City the total sum of $147,193…”.

AB 3793: Budget Resolution Approval: Approve Resolution No. 1320, which appropriates the revenues and expenditures in summary form for each fund of the budget.

It was moved by Councilmember Blake; seconded by Councilmember Jahncke to:

Approve the Consent Calendar and the recommendations contained therein.

The Chair put the question on the motion; Motion Passed 7-0.

Regular Business

AB 3789: Forest Avenue Improvements Bid Award
Forest Avenue Improvements Project. The project will install a new drainage system and new fire hydrants, replace a segment of sanitary sewer main, improve the approach grade of Merrimount Drive at West Mercer Way and reconstruct and resurface Forest Avenue (Merrimount Drive to 81st), Merrimount Drive (West Mercer Way to Forest Avenue) and 81st Avenue SE (Forest Avenue to street end).

Following questions and discussion the Council made the following motion:

It was moved by Councilmember Jahncke; seconded by Councilmember Goldmanis to:

Award the Forest Avenue Improvement Project to Earthwork Enterprises, Inc., in the amount of $736,588, re-appropriate funds within the Street Fund and the Storm Water Fund, set the 2003-2004 biennium project budget at $985,303 and authorize staff to administer the contract.

The Chair put the question on the motion; Motion Passed 7-0.

AB 3792: Pioneer Park Forest Management Plan – Preliminary Draft
Parks and Recreation Director Pete Mayer introduced the agenda item and explained that it is intended by Parks and Recreation staff that the Pioneer Park Forest Management Plan will serve as a template for future forest management plans in other park and open space areas within the Mercer Island park system.

Ira Appelman, Vice-Chair of the Open Space Conservancy Trust, explained that the Trust board will be reviewing the preliminary draft of the Pioneer Park Forest Management Plan later this week, and the final plan will return to the Council in October.

Park Aborist Paul West explained the main points of the Forest Management Plan which will help maintain Pioneer Park as native forest. The City Council did not take any action at this time, but they did provide feedback to Staff and the Open Space Conservancy Trust that the project is moving along appropriately.


Mayor Merkle acknowledged and introduced Steve Litzow and Bob Gelb, candidates for City Council

AB 3795: Homestead Field Master Plan
Parks and Recreation Manager Greg Brown detailed the history and background of the Homestead Field Master Plan. He explained the elements that were added to and removed from the Master Plan by the Parks and Recreation Council Sub-Committee.

Bruce Dees, Landscape Architect for the project, announced to the Council that the drainage improvement project for Homestead Field is complete. He explained the current state of the field and clarified the new additions to the plan.

It was moved by Councilmember Pearman; seconded by Councilmember Cairns to:

Approve the revised Homestead Field Master Plan as modified by the Parks and Recreation Committee to include: Hooded Backstops, North Field Bleachers, South Field Bleachers, Sidewalk along 82nd Ave SE, Path on West Side of Parking Lot, Picnic Area, Additional Site Drainage, and a Batting Cage and to exclude: Safe Pedestrian Access to the Field Area and Low-level Lighting.

It was moved by Councilmember Blake; seconded by Councilmember Grausz to:

Include the possibility of covered dugouts for the Homestead Field Master Plan.

The Chair put the question on the motion; Motion Failed 2-5 (Proponents of motion Councilmembers Blake and Goldmanis).

It was moved by Councilmember Grausz; seconded by Councilmember Goldmanis to:

Exclude the sidewalk along 82nd Avenue SE.

The Chair put the question on the motion; Motion Failed 3-4 (Proponents of motion Councilmembers Goldmanis, Grausz and Jahncke).

The Chair put the question on the main motion; Motion Passed 7-0.

No AB: Status Report of MI High School Stadium Interlocal Agreement
Mayor Merkle gave a status report on the Stadium Field Agreement with the Mercer Island School District. He feels that once the School District gets the schedule together it will be ready to come forward to the Council and the School Board within next 3-4 weeks. The Mayor appointed Councilmember Jahncke to the committee in his absence if a meeting is called. Councilmember Grausz will fill in for Deputy Mayor Cairns if needed.

No AB: Resolution on Value Engineering for the Community Center Project
Councilmember Goldmanis proposed a resolution to hire a third party to do the value engineering for the Community Center to help improve the costs for the project.

It was moved by Councilmember Goldmanis; seconded by Councilmember Grausz to:

Pass Resolution No. 1322 to hire a 3rd party to do the value engineering for the Community Center.

The Chair put the question on the motion; Motion Passed 7-0.

Other Business

Councilmember Absences:
Deputy Mayor Cairns will be absent Sept 10-27, 2003.
Susan Blake will be acting Mayor Sept 10-27, 2003.
Dan Grausz will be acting Deputy Mayor Sept 10-27, 2003.

Planning Schedule:
Special Meeting on September 8, 2003 if funding decision for Luther Burbank Park Management and Operations is not made on September 2.
Study Session and Public Hearing items for Residential Parking Regulations on September 15

Board Appointments:
It was moved by Councilmember Jahncke; seconded by Councilmember Cairns to:

Confirm the Mayor’s appointments to the Youth and Family Services Advisory Board as follows:
ADULT MEMBERS:
Barbara Brown, Position 1, Term 2006
Felice Congalton, Position 2, Term 2006
Judith Prince, Position 3, Term 2006
Laura Bang-Knudsen, Position 4, Term 2006
YOUTH MEMBERS:
Kendra Buchanan, Term 2005
Peter Schoonmaker, Term 2005
Trishna Velamoor, Term 2005
Emmet Weissman, Term 2005
Jessica Edris, Term 2005
Ahbra Williams, Term 2005
Eddie Carden, Term 2005
Jessie Paull, Term 2005

The Chair put the question on the motion; Motion Passed 7-0.

Councilmember Reports:
Councilmember Pearman re: Courts of Limited Jurisdiction Committee.

Adjournment: 10:40 pm

[Important Note: The proceedings of the City Council meeting were recorded on tape and are filed in the City Clerk's Office. The complete agenda and official minutes of this meeting are also filed in the City Clerk's office.]

 

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