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Thursday, February 06, 2003

Attendance
Open Space Trust Board members present
Marguerite Sutherland, Chairperson, Ira Appelman, Bill Duvall, Gail Magnuson, Rita Moore, Jim Owens

Open Space Trust Board members absent
Jim Pearman

Staff
Pete Mayer, Director, Parks and Recreation, Paul West, Arborist, Stephanie Cangie, Administrative Assistant

Appearances

There were no public appearances.

Approval of Minutes

The minutes of January 9, 2003 were unanimously approved with one correction on Page 4 under Election of Officers. The sentence should be changed to read: The election of officers will be held at the February 6, 2003 meeting.

Old Business

Bridge Design
Paul distributed information with photos suggesting a choice of bridge types and a proposed timeline for the permit, design, call for bids, and construction of the bridge in Pioneer Park.

The construction process will be as follows:
  1. Design - contract with an engineering firm from the Small Works Roster or RFQ (Request for Qualifications).
  2. Select bridge type - steel, wood
  3. Hydraulic Permit Application - contact DFW at 50% design, may require SEPA checklist; may combine with watercourse work (Maintenance Department) on side branch. Permit is required to cross the creek with the bridge.
  4. Permits for building and watercourse variance through Development Services Group of the City of Mercer Island.
  5. Construction access negotiation - if East Mercer Way trail easement is not secured.
  6. Contractor selection - invite contractors from Small Works Roster. A contractor can be hired while waiting for the permits. The contractor will order the bridge after receiving a signed contract from the City. It takes 8 weeks to get the bridge.
  7. The bridge arrives as a kit or as one piece, depending on the type of bridge. The call for bids would go out in May 2003.
  8. Contract processing.
  9. Construction. It takes a week to build the foundation and another week to put the bridge up.

Paul advised that the Assistant City Engineer recommends steel construction as it will last 100+ years.

The Board discussed the photo of open grip grating deck on page 2 of the handout. Paul suggested the galvanized open grate decking. It is less slippery and requires less maintenance. The disadvantage is that it is not as rustiThe Trust Board agreed on three parameters for selecting the type of bridge:
  1. Steel I-beam
  2. Wood fascia
  3. Open grate decking

Motion by Trustee Appelman and seconded by Trustee Moore that staff move forward with the steps necessary for constructing the ravine bridge. Unanimously approved.

NW Quadrant Trails
In response to the Trust Board's inquiry about the condition of the interior trail in the northwest quadrant, Paul visited the area with Gisele Sassen from MacLeod Reckord and determined that there are still low spots on the west side of the quadrant that need to be mounded up but this is not a result of the fill brought in by the contractor. This will be handled as a maintenance task for the parks maintenance crew. The contractor built the trail to specifications and as the job was designed. There's one section that is still low and needs filled in. Also, the trail is incredibly flat with nowhere for the water to go.

Forest Management Plan
At the January Trust Board meeting the board was given a draft copy of the Forest Management Plan with the intention of giving feedback to Paul at the February meeting. The Board offered the following suggestions:

  • Include graphics illustrating how the Trust Board wants Pioneer Park to look several years from now, from above and below.

  • Include a description of the condition of the canopy. Paul commented that he is hiring a firm that will use Laser Imaging Distance and Range (LIDAR) to determine canopy volume to determine where the gaps are.
  • Include a clear statement of how invasives will be controlled. It was emphasized that the Board does not have the option of leaving the invasives alone.
  • Include clear language about how it will be decided to thin trees and the conditions under which trees might be removed outside of the hazard tree section.
  • Include ideas for managing the forest for a variety of wildlife species. Paul stated that the plan will include making sure there are enough snags; also, managing gaps might create more diversity of animals.
  • Include planting species to enhance the walking experience for park users.
  • Change the final draft format to not start out with questions but rather statements.
  • Include information on the size of trees not to be removed unless hazardous.
  • Include a statement about walking the interior trails after a severe storm to determine hazard tree removal and a suggested response time for removal of hazardous trees . Paul said he will talk to Greg Brown, Parks Maintenance Manager, to find out what procedure has been followed in the past after a storm. Paul does not want to commit to something the City doesn't have the staff to do.
  • Include community resources such as service clubs like Rotary, Lyons, and Kiwanis

Election of Officers
Trustee Duvall nominated Jim Owens as Chairman of the Open Space Conservancy Trust Board. Trustee Owens nominated Ira Appelman as Chairman of the Open Space Conservancy Trust Board. The results of the paper ballot: Trustee Owens was voted as the next Chairman and Ira Appelman as Vice Chairman. Trustee Pearman was not present to vote. Trustee Moore volunteered to serve as Secretary. Chairman Owens conducted the remainder of the meeting.

Annual Report 2001, 2002
Chairman Owens and Trustee Sutherland will prepare a combined annual report for the years 2001 and 2002 and have it ready to present to City Council at the March 17, 2003 meeting.

Trillium
Trustee Sutherland will have a draft of the Trillium ready to present at the March 6, 2003 meeting. Trustee Moore will take photographs that could be used in the Trillium.

Public Art Policy
The Board discussed their thoughts regarding the possibility of public art in Pioneer Park.

Chairman Owens verbally polled the members with the following results:

  Perimeter Art Interior Art
Rita Moore yes no, except for functional benches
Marguerite Sutherland benches okay no
Ira Appelman no yes, he'd like art that would draw people into the park
Gail Magnuson unsure no
Jim Owens possibly no
Bill Duvall unsure no

Paul reminded the Board that when they were working through the Master Plan the board did not want an art walk. If the Trust Board decided it wanted art, the Master Plan has a way to be amended to have art included. The Trust Board wants to be consulted by the Mercer Island Arts Council regarding any perimeter art in Pioneer Park. The Board agreed that any benches placed in the park should be in the locations set forth in the Forest Management Plan.

Director Mayer asked Chairman Owens to meet informally with a Mercer Island Arts Council representative to discuss the Trust Board's thoughts about public art in Pioneer Park.

The Board discussed memorial benches in Pioneer Park. The Trust Board wants to be consulted before any bench serves as a memorial. Trustee Appelman does not want the benches to be memorials unless the request is accompanied by a large donation, i.e. $5,000 or more. Trustee Magnuson and Trustee Duvall agreed with Trustee Appelman.

The Board agreed that if memorial bench requests were to be considered, such a bench would need to placed where bench placement is called out in the master plan.

Off Agenda Items

Staff will provide a Mercer Island Parks System map to each trust board member.

Adjournment

Meeting adjourned at 9:50 p.m. Next Meeting: Thursday, March 6, 2003, City Council Chambers.

[Important Note: The proceedings of the Open Space Trust Board meeting were recorded on tape and are filed in the Parks & Rec Department. The complete agenda and official minutes of this meeting are also filed in the Parks & Rec Department.]

 

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