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Wednesday, November 12, 2003

Call To Order

Chair Susan Landon called the meeting to order at 7:30 pm in Room A-5 at the Community Center at Mercerview, 8236 SE 24th Street, Bldg B, Mercer Island, Washington

Attendance

Arts Council Members Present
Members Erin Curtiss, James Dugan, Judith Powers Leithe, Philip King, Barry Massoudi, Margaret Minnick, June Mulcahy and Chair Susan Landon were present.

Arts Council Members Absent
Members Beth Brennan, Susan Edelheit, and Heidi O’Brien were absent.

City Council Liaison
City Council member Sven Goldmanis

Staff
Parks & Recreation Supervisor Jennifer Berner and Administrative Assistant Eileen Trifts were present.

Appearances

Stephen Weigard, Editor
Mercer Island Reporter
7845 SE 30th Street
Mercer Island, WA 98040

Mr. Weigard is the new Editor of the Mercer Island Reporter. The purpose of his appearance was to introduce himself to Arts Council Members and encourage them to continue to use the newspaper to their advantage. Council members presented a “wish list” of what they would like to see in the newspaper and asked for Stephen’s advice on how to best turn their wishes into reality

Approval of Minutes

It was moved by Member James Dugan to approve Regular Meeting Minutes of October 8, 2003 as written. It was seconded and the motion passed.

Treasurer’s Report

Treasurer, Phil King, gave a financial update. He said that about 62% of our budget has been expended to date. Jen Berner advised that it will be necessary to hold the line until the end of the year – the revenues are half of what we anticipated, but expenditures are also less. She pointed out that we are in the midst of a two-year budget plan. She is in the process of reviewing projected revenues for 2004, considering the changes going on with the community center. She will address this in her staff report.

Chair Report
Chair, Susan Landon, redistributed copies of the 2002 Annual Report. She asked Council members to review it and report back individually with suggestions for changes. Basically, look at what we did in 2003, document it, and get it back to her and Jennifer by the end of December for the Annual Report.

With regard to the 2004 Work Plan, Council Members will look at it along with the Five-Year Work plan, and give their thoughts on these. Take time to talk about what we usually do and what we want to do. How can we best utilize our time and our resources? Susan suggested 2003 reports be completed first. Plug in the numbers you know. Don’t worry too much about 2004, but give some more thought to 2005. Look at the programs we are doing and put a priority on them. Once this is accomplished, the Arts Council can get together and work on a 2004-2005 game plan.

Susan announced that the Veteran’s Memorial project was passed by the City Council at their last meeting. In response to request by the City Council, the Arts Council will offer the public one last opportunity to give their thoughts regarding the inscription to appear on the inside “hatband” of the pergola. This will be accomplished at the next regular meeting of the Arts Council on December 10. Each person will be given three minutes to give their presentation. James Dugan suggested we preface the presentation with the fact that the (current) words are those of the Veterans and there is a strong preference to leave the verbage as it is.

Performance Arts Report

Barry Massoudi encouraged Arts Council member’s support of the Island Players by attending their performances. He reported that the Northwest Symphony Orchestra is indicated that they would like to perform on Mercer Island.

Personnel Report

No report. Jen Berner requested that hours be sent to Heidi for inclusion in the December report for the end of the year.

Public Art Report

Margaret Minnick reported that she has been reviewing what is currently available regarding public art on Mercer Island. She feels an update of our inventory is needed. Additionally, appraisals are needed for much of the art. Jen Berner said that there has not been an appraisal of any of the art in the past, and agreed this is needed. Margaret is a certified appraiser, but needs to check into her liability if she were to do pro bono work for the Arts Council. Margaret will also do research on a de-accession policy. She will make a report to the Arts Council in January. She also pointed out that we are in need of an Art Maintenance plan.

Margaret distributed Public Art Brochures to each of the Arts Council Members. She asked that they distribute to businesses, schools and organizations on Mercer Island.

Margaret reported that the city needs some cement pads for some of the bronze nameplates for public art pieces. She has located a contractor to take care of it.

Gallery Report

James Dugan reported he will coordinate getting the John Geis Sculptures next week. He indicated that we need to find somewhere to store them until they can be installed.

Martketing Report

No report

Literary Report

Judy Leithe reported that the Winter Schedule for the All Island Book Club will appear in the upcoming Parks and Recreation Rec Guide. She is looking at the possibility of synergizing performance arts and literary committee programs. She and Barry Massoudi will work on a presentation on this subject for the Arts Council’s February meeting

Community Arts

No report.

Planning Report

Phil King reported that Patty Clark, art docent for Mercerdale School would like to put together a proposal and present it to the Arts Council. There is no funding for art in Elementary schools. This would be a good way for the Arts Council show their support. Erin Curtiss, Community Arts Chair, will look into this and present an expanded report to the Council at their January meeting

Staff Report

No Report.

City Council Report

Sven Goldmanis had the following comments

  • He is in favor of the Distribution of the Public Arts brochure.
  • With regard to performance space, suggested we talk to the high school. He also suggested that the Youth Theatre is having some financial difficulty and would most likely be open to discussion too.
  • He suggested Margaret Minnick talk with Londi Lindell, City Attorney about liability and insurance for pro bono appraisal work.
  • He feels the Veteran’s Recognition Project is the right structure and is happy with the final result.
  • He briefly discussed the plans for the Community Center. He said the City Council will be discussing it at their retreat in January. He suggested Arts Council members email him with their points prior to the retreat. The Arts Council will have an opportunity to “weigh in” on the plans within budget. He suggested Arts Council members continue to attend the City Council meetings and make appearances.

Adjournment

9:35 pm

[Important Note: The complete agenda and official minutes of this meeting are on file at the Parks & Rec Department.]

 

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