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Wednesday, December 10, 2003

Call To Order:

Chairman Glick called the regularly scheduled Design Commission meeting to order at 7:58 PM in the Council Chambers, 9611 SE 36th Street, Mercer Island, Washington. 


Roll Call:

Bryan Caditz, Marcia Dawson, Callie Ridolfi, and George Wittman were present.  Vice Chairman Sandler and Carl Bryant were absent. 


Staff Present:

Richard Hart, Development Services Director, represented the City.



Commissioner Wittman moved, and Commissioner Dawson seconded, to approve the minutes of November, 12, 2003 as submitted.  The minutes were approved by a vote of 5-0.


Regular Business:


1.   Action Item #1: The applicant, Emmanuel Episcopal Church, is requesting Final Design Approval for the construction of a new 36 foot tall, 9,696 square foot narthex addition to the existing Emmanuel Episcopal Church located at 4400 86th Avenue NE.  This addition will create a traditional cruciform design for the church and will connect the church to the existing Christian Education Building.  This proposal includes replacing the church’s existing wood shingle roof with asphalt shingles and creating a new walkway between the main church building and Parish Hall.  This proposal has received Preliminary Design Approval from the Design Commission at a public meeting on November 12, 2003.


Richard Hart, Development Services Director, summarized the staff report.  Mr. Hart discussed the minor landscaping changes made by the applicant at the request of the Design Commission during Preliminary Approval.   


Robert Thorpe of R.W. Thorpe and Associates, 705 2nd Avenue, Seattle represented the applicant.  Mr. Thorpe asked for some flexibility to use dogwood trees instead of cherry trees along the west building façade since they caused les disruption to the sidewalk from upheaval of root systems. He also indicated they were looking at reducing some of the impervious surface area by deleting a driveway connection between the two parking lots.  They would resolve this issue administratively with city staff.


The Design Commission concurred in the request for using dogwood trees instead of cherry trees as long as all the 6 trees were substituted with the change.


Chairman Glick opened the public testimony portion of the meeting and there were no comments or testimony from the public. Chairman Glick closed the public testimony portion of the meeting. 


The Commission agreed with the changes made by the applicant in response to the Preliminary Approval by the Commission and felt the project met all design standards and was ready for Final Approval.


Motion: Commissioner Wittman moved, seconded by Commissioner Dawson, to recommend Final Design Approval for the proposed narthex addition and upgrades for the Emmanuel Episcopal Church (DSR03-025) as presented in the site plans and elevations dated October 30, 2003 and October 31, 2003, supplementary materials, and testimony from the November 12, 2003 Design Commission meeting, and submitted November 25, 2003.  This decision is in accordance with the Mercer Island City Code Section 19.15.040(H).  This approval is subject to the following conditions: 

1.    The applicant shall adhere to the conditions listed on the Mitigated Determination of Non-Significance (MDNS) issued on August 6, 2003.

2.    The applicant shall adhere to the conditions of the Conditional Use Permit and Height Variance dated August 20, 2003 and the Impervious Surface Deviation dated October 21, 2003.

3.   The applicant shall submit a landscape security agreement in the amount approved by the Development Services Group for two years from the date of certificate of occupancy or final inspection.

4.   The applicant shall have flexibility to substitute dogwood trees for the previously approved cherry trees midway along the eastern edge of the west parking lot, provided all six (6) trees are substituted with the same species.

The motion passed by a vote of 5-0. 





Director’s Comments:

Richard Hart, Development Services Director, indicated the Community Center project would come to the Design Commission for final review and recommendation at a Special Meeting on Tuesday, January 13, 2004 and then be forwarded to the City Council for review on Tuesday, January 20, 2004.  Mr. Hart also indicated another Ad Hoc Committee would be formed with two Design Commission members to work with staff on changes in the design standards for regulated improvements outside of the Town Center.  Chairman Glick and Commissioner Dawson agreed to serve as members as long as the citizen representative was an architect, otherwise Commissioner Dawson would like to have a Commission architect member serve.  


Council Liaison Report:

Vice Mayor Cairns gave a short report on the status of Council priorities.


Next Regular Meeting:

The regular meeting for December 24, 2003 has been cancelled.  The next Design Commission meeting is scheduled as a Special Meeting for review of the final design on the new Community Center on Tuesday, January 13, 2004 at 7:30 PM.  


Commissioner Absences:

Four Commissioners definitely indicated that they could attend such a Special Meeting.


Adjournment:  8:21 PM


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