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Tuesday, January 20, 2004

Call To Order

Mayor Alan Merkle called the meeting to order at 7:35 pm in the Council Chambers of City Hall, 9611 SE 36th Street, Mercer Island, Washington.

Roll Call

City Councilmembers Brian Cairns, Sven Goldmanis, Dan Grausz, El Jahncke, Steve Litzow, Jim Pearman, and Mayor Alan Merkle were present.


Virginia Hale, 2425 62nd Ave SE, urged the Council to have booths at Summer Celebration! Open to all kinds of groups so that each member of a family has something to hold their interest.

Joy Thompson, 8400 SE 33rd Place, explained his frustration over Clise Park. He would like to see the Council develop and increase the sharing of information of Council activities and decisions. He suggested enclosing info with the water bills or developing a City Council column in the Mercer Island Reporter.

Bill Rodgers, 2943 76th Ave SE, urged the Council to keep the Pea Patch open this summer during construction on the Community Center at Mercerview. He believes that water and access can be attained from Luther Burbank Park for a minimal cost.

Helen Hammond, 6016 92nd Ave SE, spoke to the Council regarding the new community center. She is concerned that the Design Commission had so many issues the 100% Design Development. She feels that the kitchen is too far away from the cafeteria and that the flooring for the gym is very important for events that will not fit in the multi-purpose room.

John Rose, 3066 67th Ave SE, detailed his issues with Miller Hull using corrugated steel on the new community center. He thanked City Manager Rich Conrad for taking time last week to go over some other issues.

John Ewald, 4103 Boulevard Place, complimented the Council on the process of the new Community Center. He said that changes have been made to the community center’s plans as a result of public comment and he commends the Council for doing so.

Earl Hanson, 2403 64th Ave SE, feels that there is no visible management for the community center which has in turn decreased the size and popularity of the senior lunch.


Council directed the City Clerk to revise the Regular Meeting Minutes of January 5, 2004 and bring them back to the February 2, 2004 Council Meeting for adoption.

Consent Calendar
Payables: $ 186,682.35  
Payrolls: $ 1,331.61 (12/31/2003) $ 455,182.14 (01/09/2004)

AB 3833: Dispatch Collective Bargaining Agreement: Authorize the City Manager to sign the collective bargaining agreement with the Mercer Island Police Association (representing the Dispatch Section) for the period of January 1, 2004 through December 31, 2006.

It was moved by Councilmember Pearman; seconded by Councilmember Cairns to:

Approve the Consent Calendar and the recommendations contained therein.

The Chair put the question on the motion; Motion Passed 7-0.

Regular Business

AB 3839: Ordinance No. 04-03 Authorizing a Voters’ Pamphlet for the March 9, 2004 Special Election
Acting City Clerk Ali Spietz gave brief overview of the requirements in order to have a Voters’ Pamphlet produced for a Special Election.

It was moved by Councilmember Grausz; seconded by Councilmember Goldmanis to:

Adopt Ordinance No. 04-03 authorizing King County to prepare and distribute a local voters’ pamphlet covering Initiative No. 03-01 regarding raising property taxes for the removal of invasive species, open space acquisition and trail construction.

The Chair put the question on the main motion; Motion Passed 7-0.

It was moved by Councilmember Litzow; seconded by Councilmember Goldmanis to:

Direct the Mayor to execute the King County Local Voters’ Pamphlet Argument Committee Appointment Form with the following members and forward the same to King County:
Committee Advocating Approval: Virginia Arnon, Rita Moore, & Marguerite Sutherland
Committee Advocating Rejection: Bryan Cairns, Dan Grausz, & Don Gulliford (provided he accepts).

The Chair put the question on the main motion; Motion Passed 7-0.

AB 3840: 100% Design Development Review for the Community Center Project
City Manager Rich Conrad described the order of presentations and detailed that the Design Development phase is adding detail to the main concept. This will add another layer to the cost estimate adding line items that are more precise. He stated that the construction documents phase will provide even more detail as the “blueprints” are prepared.

The Design Commission has reviewed the plans twice and given their advice and suggestions, but they do not have a jurisdiction in which they require changes.

A Traffic Study for the neighborhood was done to understand traffic issues and circulation during construction and when the new building is complete. The SEPA process is in the public input stage with a declaration of non-significance having been issued. The Conditional Permit Process will be before Planning Commission to identify impacts to the neighborhood and any conditions that they would like to see applied to the project. There will be opportunity for public comment.

In the past meetings of the Project Review Committee, good advice and direction have come from the discussions.

Dennis Meyer, a Landscape Architect with the Portico Group, presented the site design for the new Community Center at MercerView.

Bob Hull, from Miller Hull, reviewed the design focus on refinements since schematic phase and highlighted the changes that have made.

Project Manager Dave Breem, from Vanir Construction Group detailed the updated budget, the new cost estimate and the schedule for the project.

Following the presentations Council asked questions regarding the front entrance, the kitchen relocation, cost estimates, and the overall budget.

Councilmember Litzow made a point of order that no new regular business items may be taken into consideration after 10:00 pm without our two-thirds approval of the Council according to the City Council By-Laws.

It was moved by Councilmember Jahncke; seconded by Councilmember Pearman to:

Continue with the January 20, 2004 Regular Meeting.

The Chair put the question on the main motion; Motion Passed 6-1 (Councilmember Litzow dissented).

AB 3837: Non-Profit Booth Criteria for Summer Celebration!
Parks and Recreation Director Pete Mayer gave an outline of the current status of non-profit booths at Summer Celebration! Staff is asking Council to adopt the recommendation to provide a systematic process that fair and impartial to evaluate applications in the non-profit category to allow political and religious non-profit organizations to have a booth at Summer Celebration!

After discussion and questions of staff the Council made the following motion:

It was moved by Councilmember Pearman; seconded by Councilmember Litzow to:

Direct the Parks and Recreation Director to implement a policy which opens up non-profit booth spaces to all and anyone with a maximum of 12 non-profit booths (including City booths) to be allocated on a Mercer Island based priority.

It was moved by Councilmember Litzow; seconded by Councilmember Goldmanis to:

Add “allocate any unsold commercial booth space to non-profits on a waiting list” to the end of the motion.

The Chair put the question on the motion; Motion Passed 6-1 (Councilmember Pearman dissented).

It was moved by Councilmember Litzow; seconded by Councilmember Jahncke to:

Add a sentence “The Parks and Recreation Director will consult with the Parks & Recreation Sub-Committee prior to announcing the non-profit organizations the will receive booth space.” to the motion.

The Chair put the question on the main motion; Motion Failed 3-4 (Proponents of the motion: Councilmembers Goldmanis, Jahncke, & Litzow).

The Chair put the question on the main motion; Motion Passed (6-1 Councilmember Goldmanis dissenting).

AB 3838: Performance Measures – 2003 Year End Report
Council discussed the definition and process of Performance Measures, the purpose of tracking information in this format, and how the results correlate to the budget process.

The Finance Director and City Manager informed the Council that staff would incorporated a revised performance measurement program in the upcoming biennial budget and would include “actual” performance and budget data for past 5 years.

Other Business

Councilmember Absences:
There were none.

Planning Schedule:
There were no changes.

Board Appointments:
It was moved by Councilmember Jahncke; seconded by Councilmember Litzow to:

Appoint Bob Gelb to Position No. 11, expiring May 2005, on the Youth & Family Services Advisory Board.

The Chair put the question on the main motion; Motion Passed 7-0.

Councilmember Reports:

Adjournment: 11:11 pm

[Important Note: The proceedings of the City Council meeting were recorded on tape and are filed in the City Clerk's Office. The complete agenda and official minutes of this meeting are also filed in the City Clerk's office.]


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