9611 SE 36th Street
Mercer Island, WA 98040
Project Review Committee
The project is now at the 100% Design Development stage, with the results of this more detailed design being presented to the City Council January 20, 2004.
During the Design Development phase, the Project Review Committee met twice -- on November 26, 2003 and January 7, 2004. The Committee received written comments and questions to which staff were asked to respond.
The first meeting of the Community Center Project Review Committee was held on Wednesday, November 26, 2003, from 7 – 9 pm. The meeting was held at the Community Center at Mercer View, Room A-4. The Agenda included the following subjects:
Project Review Committee Members
- Committee Role, Meetings, Schedules
- Project Overview - Scope, Budget, Schedule
- 50% Design Development Overview
- Design Commission Recommendations
- Value Engineering Results
- Luther Burbank Space Planning and Alterations
- Interim Recreation Space Planning
- Preschool/Day Care Interim Space Planning
The Mayor has appointed members of the Community Center Project Review Committee. They are:
Project Review Committee Charter
- City Councilmember Dan Grausz
- City Councilmember Sven Goldmanis
- City Councilmember Jim Pearman
- Mr. Peter Orser is Quadrant Corp.’s executive vice president in charge of home building. Former City Councilmember and former Chair of the Mercer Island Planning Commission.
- Mr. Bruce Lorig is the founding partner of Lorig Associates LLC of Seattle. He and his company have been developing significant urban, mixed-use projects throughout the Pacific Northwest for the last 31 years. Former Chair of the Mercer Island Planning Commission.
- Mr. John Ewald is a consultant and the current Vice-Chairman of the Mercer Island Utility Board.
- Mr. Bill Kreager, AIA, is the manager of the residential planning and architecture team for Mithun, of Seattle.
On July 7, 2003, the City Council authorized the construction of a new community center to be built on the existing Mercer View site. The Council adopted a maximum project budget of $13.1 million for the approximately 42,000 square foot facility and directed staff to complete the project in time for a January, 2006 opening. The Council authorized the City Manager to execute necessary agreements for design and project management with a project construction bid target of August, 2004.
In authorizing the City Manager to proceed with the project, the Council culminated more than one year of discussion and decisions concerning the purposes, needs and components of a new community center. The City Council has set precise programmatic, budgetary and scheduling parameters. In that sense, the full City Council is the “owner” and “client” for the community center project.
Given a keen interest in the project’s progress and a desire to maintain a system of consistent information flow to the Council and general public, the Council has created a Community Center Project Review Committee. The purpose, structure and membership of the Committee are outlined below.
The Committee will serve as a “sounding board” to the City Manager, city staff and consultant team during the project’s design, bidding and construction phases. The Committee will provide advice to the City Manager, Project Management Team and Design Team as project issues arise. Examples of the kinds of project issues that may be addressed by the Committee are budget concerns, schedule shifts, project scope “creep” and community relations. Since the project’s fundamental scope, program and budget decisions have already been set by the full City Council (community center size, functions and cost), the Committee will not revisit these decisions. Nor will the Committee attempt to decide technical project design issues that are to be determined by the architects, engineers, contractors and other consultants authorized to undertake project design work. Instead, the Committee will focus its attention on the effectiveness and timeliness of implementation of those decisions. In that regard, the Committee will serve as a “first line” of review and reporting for issues that ultimately may require the attention of the full Council to resolve.
In carrying out their project management responsibilities, the City Manager and project implementation team may seek advice and feedback from the Committee on issues such as materials selection, contractor requests for alternative construction methods, change order requests or other project implementation details. In serving as a resource for advice, the Committee acknowledges that final decisions for all project implementation will continue to reside with the City Manager and those individuals to whom the City delegates authority for project implementation.
The Committee will conduct itself in an anticipatory manner so as to maximize its value to the City Manager and project implementation team and to minimize re-visiting design and construction decisions that have already been made.
STRUCTURE & MEMBERSHIP
The Committee shall be comprised of the following members:
3 City Councilmembers: Goldmanis, Pearman, Grausz
4 Citizen Representatives: John Ewald, Peter Orser, Bruce Lorig, Bill Kreager
The Committee will be a temporary body beginning from the date of appointment and ending upon the close-out and formal acceptance of the community center project by the Council or until such other date as agreed to by the Mayor and City Council.
By the Mayor of Mercer Island.
Monthly or more or less often as agreed to by the Committee members.