CITY OF MERCER ISLAND, WASHINGTON
2009 Middle School Ballfields Turf XP905C
DATE OF BID OPENING: December 2, 2009
TIME: 2:00 pm
Sealed bids for the 2009 Middle School Ballfields Turf XP905C will be received by the City of Mercer Island at the DSG Permit Counter, 9611 SE 36th Street, Mercer Island, Washington 98040 up to 2:00 p.m. local time on December 2, 2009 and will then and there be opened and publicly read. Bids received later than 2:00 p.m., December 2, 2009 will not be considered.
A non-mandatory pre-bid conference will be held at 9:00 a.m. on November 20, 2009 at the City of Mercer Island Maintenance Building Conference Room.
DESCRIPTION OF WORK
Contractor shall perform all work and furnish all tools, materials, supplies, equipment, supervision, labor and other items incidental thereto necessary for completing the base civil work and installation of synthetic turf at the infield s of fields 1, 2 and 3 located just south of the Middle School at 8225 SE 72nd St., Mercer Island, WA 98040. Work includes demolition and disposal of the existing infield surface and base, modifications and additions to existing drainage and irrigation, installation of permeable aggregate base, synthetic turf and infield markings, fencing, electrical conduits, and other miscellaneous work as needed to comply with the plans and specifications for this project.
A single contract will be awarded to the responsible bidder submitting the lowest bid, taking into account the Bidder’s Qualifications. Each bidder, by submission of the proposal, acknowledges and understands the rights reserved by the Owner in awarding the contract and the Owner’s right to modify the size of the project. The bidder agrees that, if awarded the contract, the Substantial Completion Date of the entire project will be achieved within 45 working days from the Notice to Proceed. The Substantial Completion Date is 30 calendar days prior to the Final Completion Date.
Each bid proposal shall be accompanied by a bid proposal deposit in cash, certified check, cashier’s check, or surety bond in an amount equal to five percent (5%) of the total amount of such bid proposal. Should the successful bidder fail to enter into such contract and furnish satisfactory performance bond within the same time stated in the Specifications, the bid proposal deposit shall be forfeited to the City of Mercer Island.
All bidding and all construction shall be carried out in compliance with the Plans and Specifications for this project.
Unless changed by addendum, at the time and date above stated, the bids will be publicly opened and read aloud. Bids are to be submitted only on the forms provided in the Specifications, and all bids shall be accompanied by the required Bid Guaranty Bond. Bids shall remain opened for a period of sixty (60) calendar days from the opening of the Bid. The City reserves the right to postpone the date and time for opening of bids.
The City expressly reserves the right to reject any and all bids and to waive minor informalities and to award the contract to the responsible bidder that submits the lowest responsive bid.
Plans, specifications, addenda, bidders list, and plan holders list for this project are available starting November 18, 2009 through the City of Mercer Island’s on-line plan room. Free of charge access is provided to Prime Bidders, Subcontractors, and Vendors by going to: http://bxwa.com and clicking on: “Posted Projects”, “Public Works”, “City of Mercer Island”, and “Projects Bidding”. Bidders are encouraged to “Register” in order to receive automatic email notification of future addenda and to be placed on the “Bidders List”. This on-line plan room provides Bidders with fully usable on-line documents; with the ability to: download, print to your own printer, order full/partial plan sets from numerous reprographic sources (on-line print order form), and a free on-line digitizer/take-off tool. Please contact Builders Exchange of Washington at 425-258-1303 should you require assistance.
Bidder questions are to be directed to Joan Weiser, Project Manager, by email at joan.weiser@mercergov.org. Questions received after the pre-bid meeting may not be answered. Interpretations or clarifications considered necessary by the City in response to such questions will be issued by addenda and posted to the City’s on-line plan room.
The City encourages the participation of certified disadvantaged businesses and women’s business enterprises to act as prime contractors as well as subcontractors on this project.
City Clerk
City of Mercer Island
Published in:
Mercer Island Reporter – November 11, 2009, November 18, 2009 and November 25, 2009
Seattle Daily Journal of Commerce – November 11, 2009, November 18, 2009 and November 25, 2009
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