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City Council - Agenda     
Monday, July 06, 2009

Call To Order:
Mayor Jim Pearman called the meeting to order at 7:07 pm in the Council Chambers of City Hall, 9611 SE 36th Street, Mercer Island, Washington.
Roll Call:
Councilmembers Bruce Bassett, Mike Cero, Dan Grausz, Steve Litzow, Deputy Mayor El Jahncke and Mayor Jim Pearman were present. Councilmember Mike Grady was absent.
Resolution of Recognition and Commendation for the 2008 Citizen of the Year
Mayor Pearman read a resolution recognizing and commending the organizers and volunteers of the inaugural Mercer Island Farmers Market as the 2008 Citizen of the Year.
Callie Ridolfi spoke on behalf of the Farmers Market and thanked City staff Joyce Trantina, Joy Johnston and Keith Kerner for their help in starting and continuing the market.  She acknowledged the members of the Steering Committee as follows: Maria Ackley, Nannette Bassett, Tanya Bednarski, Allison Campbell Schwartz, Cecilia Finnigan, Ellen Jeffcott, Jason King, Tracy Landsman, Marcia Mellinger, Tamae Moriyasu, Lisa Odegard, Edee Phillips, Callie Ridolfi, Julie Sarkissian and Taylor Sidell.
It was moved by Councilmember Litzow; seconded by Councilmember Bassett to:
Pass Resolution No. 1413 recognizing and commending the organizers and volunteers of the inaugural Mercer Island Farmers Market as the 2008 Citizen of the Year.
Motion passed 6-0.
Parks and Recreation Month Proclamation
Mayor Pearman read a proclamation declaring July 2009 Parks and Recreation Month and encouraged all citizens to participate and support the many recreational and leisure programs and facilities by public and private agencies on Mercer Island.
Debbie Bertlin, 2435 72nd Avenue SE, commented that the Mercer Island Farmers Market is everything her family hoped it would be.  She also spoke about the Mercer Island Preschool Association’s donation for the playground at Luther Burbank Park being toddler and senior friendly.
Ron Moattar, 4645 88th Avenue SE, spoke about the need for traffic safety and speed control on 88th Avenue SE south of the library.
(1)       It was moved by Councilmember Bassett; seconded by Councilmember Cero to:
Approve the Special Joint Meeting with MISD Board Meeting Minutes of April 30, 2009 as written.
            Main motion passed 6-0.
It was moved by Councilmember Litzow; seconded by Councilmember Grausz to:
Approve the Regular Meeting Minutes of June 15, 2009 as written.
            Main motion passed 6-0.
Consent Calendar:
Councilmember Grausz moved AB 4450: Luther Burbank Playground Donation Authorization to the first item of Regular Business.
(2)        Payables:   $385,572.38 (6/11/09)
                              $2,176,062.83 (6/30/09)
            Payroll:       $625,179.44 (6/19/09)
                              $652,395.59 (7/2/09)
It was moved by Councilmember Litzow; seconded by Councilmember Bassett to:
Approve the Consent Calendar and the recommendations contained therein.
Motion passed 6-0.
Regular Business:
(3)        AB 4450      Luther Burbank Playground Donation Authorization
Councilmember Grausz acknowledged citizen Madeline Thomas who wrote to the Council pointing out the need for a toddler playground at Luther Burbank Park.  He also thanked the Mercer Island Preschool Association for their work in raising the funds for the playground.
It was moved by Councilmember Grausz; seconded by Councilmember Litzow to:
Authorize the City Manager to execute an agreement to accept the donation of $14,000 from the Mercer Island Preschool Association for purchase and installation of playground equipment for Luther Burbank Park.  Authorize expenditure of funds not to exceed $14,000 from the Capital Improvement Fund for the Parks and Recreation Department to coordinate the purchase and installation of the agreed upon improvements.
Motion passed 6-0.
(4)        No AB              WSDOT Update on I-90 Bridge Repairs
Deputy City Manager James Mason spoke about the collaboration between Mercer Island and WSDOT for the two-week closure of the westbound (mainline) lanes of I-90 for the joint replacement project.
WSDOT Assistant Regional Administrator Russell East showed data regarding commute times from the morning (July 6) for the first day of the closures and reported that the wait times were much less than anticipated.
Fire Chief Chris Tubbs Police Commander Leslie Burns spoke about emergency calls and fireworks incidents over the 4th of July weekend. They also detailed the plans for traffic control and emergency response during the I-90 closure.
(5)        AB 4449            Sewer Lake Line & Ballfield Bond Ordinance (1st Reading)
Finance Director Chip Corder, Bond Counsel Stacey Crawshaw-Lewis with K&L Gates, and Financial Advisor Annette Sommer from Seattle Northwest Securities presented a bond ordinance related to the unfunded portion of the sewer lake line project and ballfield improvements at South Mercer Playfields, which are described in AB 4431 (attached as Exhibit 1).  Director Corder explained that financing the two projects via a single limited tax general obligation (LTGO) bond issue rather than two separate bond issues would result in significant financing cost savings.  He also explained that the debt service on the LTGO bonds will be paid from two different revenue sources:  1) sewer utility revenues for the sewer lake line project, and 2) general purpose revenues (in the General Fund) for the South Mercer Playfields improvements.  Finally, he noted that the LTGO bonds would reflect two different terms:  1) 20 years for the sewer lake line project, and 2) 13 years for the ballfield improvements at South Mercer Playfields, which represents the minimum useful life of the synthetic turf.
Council member Cero expressed concern that the project description for the ballfield improvements in section 2 of the ordinance was too general.  Director Corder assured the Council that the project description was appropriate for a bond ordinance and that the intent was to implement phase 1 of the sports field improvements outlined in AB 4431.  He also explained that if the City received bids significantly below the $990,000 estimated project cost, the Council could use the excess bond proceeds to retire a portion of debt early or to fund additional ballfield improvements identified in AB 4431.
It was moved by Deputy Mayor Jahncke; seconded by Councilmember Bassett to:
Set Ordinance No. 09-08 to the July 20, 2009 Council meeting for a second reading and adoption.
Motion passed 6-0.
(6)        AB 4446            Solid Waste Contract
Maintenance Director Glenn Boettcher presented a proposed new contract for solid waste collection services that the Utility Board and staff negotiated over the past several months. The contract includes a variety of service enhancements, many related directly to the City’s sustainability goals, and establishes new base rates.
The Council asked questions of City staff, Utility Board members and Allied Waste staff regarding levels of service, proposed rate increases, and Allied Waste’s performance and earnings over the term of the current contract.
There was consensus from the Council to have staff further review the following items in order to reduce the proposed 15% base rate increase:
·         Address service suspensions due to inclement weather – what are the plans for storm pick-up?
·         Unbundle yard waste – charge for yard waste beyond first toter
·         Look at other price savers such as eliminating an extra winter pick-up of yard waste
·         Determine what the rate increases are to add a smaller/hybrid truck to the Allied fleet to better serve the unique needs of Mercer Island topography.
(7)        AB 4451            Draft Pedestrian and Bicycle Facilities Plan Update
Development Services Director Steve Lancaster presented the Draft Pedestrian and Bicycle Facilities Plan Update for public review.  He explained that a Public Open House has been scheduled for July 22, 2009 at the Community Center at Mercer View to present the Draft Plan to the public and to solicit feedback.  The Planning Commission will hold its public hearing August 19, 2009 and, upon formulating its recommendations, will forward the Plan to the City Council for final review and action.
(8)        AB 4448            2008 Mercer Island Dashboard Report
Finance Director Chip Corder presented the Mercer Island Dashboard report, the City’s performance measurement model, comprised of 35 “dashboard” indicators, which are organized around the City’s six priorities of government:
1.     Community Safety & Security
2.     Effective & Efficient Public Service Delivery & Community Sustainability
3.     Reliable Public Infrastructure
4.     Attractive Neighborhoods & Business Districts
5.     Recreational, Cultural, Health & Educational Opportunities
6.     Public Communication & Community Involvement
He explained five new indicators in 2008 related to “environmental stewardship,” which track the City’s progress toward air pollution, energy conservation, water conservation, and solid waste reduction goals as well as the “fire suppression effectiveness” indicator change from “% of fires contained to room/floor of origin and building/object of origin” to “$ fire loss per 1,000 population” to facilitate comparisons with other jurisdictions.
Councilmember Absences:
Councilmember Grady’s absence was excused.
Planning Schedule: 
There were no changes.
Board Appointments:
It was moved by Councilmember Litzow; seconded by Councilmember Grausz to: 
Appoint Lee Vierling to Position No. 1 (expiring May 2013) to the Senior Commission.
Motion passed 6-0.
Councilmember Reports:
Councilmember Grausz spoke about the Senior Foundation’s efforts.
Councilmember Bassett spoke about the recent Green Ribbon Commission Meeting
Adjournment:          10:40 pm

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