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City Council - Agenda     
Monday, September 21, 2009

Call To Order:


Mayor Jim Pearman called the meeting to order at 7:06 pm in the Council Chambers of City Hall, 9611 SE 36th Street, Mercer Island, Washington.



Roll Call:


Councilmembers Bruce Bassett, Mike Cero, Mike Grady, Dan Grausz, Steve Litzow, Deputy Mayor El Jahncke and Mayor Jim Pearman were present.





(1)        Eastside’s Month of Concern for the Hungry Proclamation


Mayor Pearman proclaimed September 26 to October 24, 2009 as Eastside’s Month of Concern for the Hungry and strongly urged all citizens to help those who are hungry by donating non-perishable items that will benefit the Emergency Feeding Program, Hopelink, World Impact Network Renewal Food Bank, ARAS Foundation Sammamish, Issaquah Food Bank and Mercer Island Food Bank.



Mercer Island Little League All-Star Month Proclamation


Mayor Pearman proclaimed September 2009 Mercer Island Little League All-Star Month and urged all citizens to express pride in the Little League All-Star Boys Baseball Team, who won 15 games straight in District, State and Regional tournaments, and went on to compete in the World Series as Regional Champions and the Mercer Island Little League and Bellevue Thunderbird for Majors All Star softball who competed in the Northwest Regional tournament as State Champions.  He thanked them for a job well done by bringing honor to their community through their achievements.





Bert Loosmore, 4639 Forest Ave SE, spoke about Island Vision’s goal of carbon neutrality for Mercer Island that he presented at last week’s Green Ribbon Commission.  He appreciates the Council’s initiatives in sustainability efforts. He looks forward to working with the Commission to reduce individual carbon emissions on Mercer Island.


Brian Emmanuels, 1900 Faben Drive, supports the interlocal agreement with the Mercer Island School District for maintenance and improvements of school district sports fields. He spoke about aspects of the scope of work that are not necessary in terms of Little League needs.  He also stated that the MI Little League will provide $40,000 in funding for the batting cages, but expects the City to bid and perform the work.





(2)        It was moved by Councilmember Grady; seconded by Councilmember Litzow to:

Regular Meeting Minutes of September 8, 2009 as written.

Motion passed 7-0.






Consent Calendar:


(3)        Payables: $799,750.44               Payroll: $637,130.53


It was moved by Councilmember Litzow; seconded by Councilmember Grady to:

Approve the Consent Calendar and the recommendations contained therein.

Motion passed 7-0.



Regular Business:


(5)        AB 4467            Interlocal Agreement with MISD for Maintenance and Improvements of Certain School District Sports Fields


Interim Parks and Recreation Director Manny Ocampo presented an interlocal agreement with the Mercer Island School District for maintenance and improvements of elementary schools sports fields and the South Mercer Playfields.


It was moved by Councilmember Litzow; seconded by Councilmember Cero to:

Authorize the City Manager to sign and execute the interlocal agreement between the City of Mercer Island and the Mercer Island School District for Maintenance and Improvements of Certain School District Sports Fields with the following changes:


1.     Section 2.   DEFINITIONS

G.   “School Use” means District sanctioned school activities that are scheduled through the District per Section 6 – Prioritization – Scheduling.



B.   The District shall be entitled to the exclusive use of District property for District funded public school and school-related educational and recreational activities, during regular school hours on days when school is in session.  Nothing in this provision shall modify the District’s obligations to the City as otherwise set forth in this Agreement.

C.   Notwithstanding the language in Section 6.B above, the District shall schedule the SMP Fields between 7 a.m. and 4:30 p.m. Monday-Friday during the school year (on days when school is in session) using the scheduling software system being then utilized by the City (currently CLASS software).  The City shall assume facility scheduling for all other times.non-District related activities between 4:30 p.m. and 10 p.m. Monday-Friday and between 7 a.m. and 10 p.m. Saturday and Sunday throughout the school year and between 7 a.m. and 10 p.m. seven days a week during the summer.   During the scheduling process identified in Section 7.A, MISD funded and City Parks and Recreation Department funded activities shall have priority per the BUG policy in Attachment C.


3.     Section 9.   FEES AND CHARGES

A.    Consistent with the term of this Agreement, including Section 9(C), the City will use best efforts to collect fees (rental and administrative) from user groups and such fees (less City’s administrative fee) will be transferred to the District according to a schedule to be agreed to by the two parties consistent with District accounting requirementsdeposited in an appropriate City of Mercer Island Park Department account. The parties agree that BUG users will be charged rental fees consistent with existing BUG Policy.  Except as outlined in 9(C) below, neither the District nor the City shall be charged a rental or administrative fee for the use of the facilities without mutual agreement.

C.    The City and BUG, as well as non-BUG users will be charged a “turf premium” to use improved synthetic turf fields.  The District will also be charged the turf premium for school activities which take place outside of regular school hours as described in Section 6, except for those activities associated with the District’s Girls Softball program which may have activities that take place after 4:30 pm.  Revenues generated from the turf premium charges will be accumulated by the City in a specially designated fund for the purpose of the eventual replacement of the synthetic turf at the end of its useful life.  Replacement of the synthetic turf is the City’s responsibility.



Field #1

·         Synthetic turf infield

·   Sized and marked for High School Girls Fastpitch, Little League, and Adult Softball (field designer to verify all dimensions with users and governing bodies)

·   Drainage improvements to support synthetic infield

·   A bid alternative for partially screened bullpen area at end of each dugout.

·   A bid alternative for wireless electronic scoreboard and infrastructure for potential future field improvement phases.

·   A bid alternative for a “Premium Field”

·         Synthetic turf outfield with drainage improvements

·         4’ coated chain link outfield fence with safety cap at 225’ from home plate (field designer to verify all dimensions with users and governing bodies)

·         10’ cinder warning track (field designer to verify all dimension with users and governing bodies)

·         partially screened bullpen areas at end of each dugout

·         wireless lighted electronic scoreboard

·         Infrastructure for potential future field improvement phases.


It was moved by Councilmember Grausz; seconded by Deputy Mayor Jahncke to:

Amend the proposed interlocal agreement to include a bid alternative for additional turfing on one field to enable other sports uses throughout the year.

Motion to amend passed 7-0.


Main motion passed 7-0.



 (4)       AB 4447            NPDES Phase II Permit Compliance (2nd Reading)


City Engineer Patrick Yamashita presented an ordinance for second reading that amends the Mercer Island City Code to This action is needed to comply with Mercer Island’s National Pollutant Discharge Elimination System (NPDES) Phase II Western Washington Municipal Stormwater Permit (Permit), which requires local governments to adopt the thresholds, definitions, minimum requirements and exceptions, adjustment and variance criteria in Appendix I of the Permit.  To meet the NPDES Permit requirements, City Engineer Yamashita proposed that the Council adopt the 2005 Ecology Stormwater Management Manual for Western WA (2005 Manual) for larger projects and modify the related code language in MICC 15.09 as it will directly affect less than one percent of Mercer Island projects.


The Council engaged in lengthy discussion regarding numerous elements of the proposed code amendments.


It was moved by Councilmember Litzow; seconded by Councilmember Cero to:

Conduct second reading and provide staff direction to finalize Ordinance No. 09C-09 Option A for third reading and adoption. 

Motion passed 7-0.


The Council further directed staff to:

·         Provide the findings from King County’s water quality monitoring conducted on Mercer Island. 

·         Clarify the language regarding obligations for maintenance and inspection of existing private systems and public systems to eliminate confusion. 

·         Consider enhancing the LID strategies language to give the city engineer leeway to approve stormwater methods/techniques related to LID while keeping within State requirements.  

·         Provide information about what discharges would be allowed in emergency situations.






(6)        AB 4468            Oversized Vehicle Parking Ordinance (1st Reading)


Assistant City Attorney Shane Moloney presented an ordinance which amends the City code to limit parking of boats, trailers, and oversized vehicles on City streets and right-of-ways in response to a neighborhood petition to prevent oversized vehicles from parking on city streets for extended periods of time.


It was moved by Councilmember Litzow; seconded by Councilmember Bassett to:

Conduct first reading of Ordinance No. 09C-12 and provide staff with direction and set it to October 5th for second reading and adoption.

Motion passed 7-0.


The Council further directed staff to:

·         Include a provision in the ordinance that would allow boat trailers to park on City streets and/or right-of way within one quarter of a mile of the Mercer Island boat launch (off East Mercer Way). during special salmon fishing days, Summer Celebration!, Seafair and Fourth of July while the boat is in the water.

·         Provide information about current regulations about oversized vehicles parking in the Town Center turn (center) lanes.

·         Data about number and kinds of complaints regarding oversized vehicles.

·         Amend ordinance include oversized vehicle, oversized boat and oversized trailer in one term based on size.





Councilmember Absences:

Councilmember Grausz may be absent from the October 5th meeting.

Deputy Mayor Jahncke will be absent from the October 5th meeting.

Councilmember Bassett will be absent from the October 19th meeting


Planning Schedule: 

There were no changes.


Board Appointments:

There were no appointments.


Councilmember Reports:

Councilmember Cero spoke about the Senior Commission meeting, his bike ride around the Island and the clean-up project at Rotary Park.

Councilmember Bassett spoke about the Green Ribbon Commission meeting and the Healthy Ways to School project at Lakeridge Elementary.

Mayor Pearman spoke about the ribbon cutting at 77 Central and he thanked Communications Coordinator Joy Johnston for helping with the Little League recognition.



Adjournment:          10:43 pm


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